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Programme and Operations Policies and Procedures

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POPP>Human Resources Management>Annual and Special Leave>Special Leave
Special Leave
1.0 Relevant Regulations and Rules
UN Staff Rules and Regulations

This policy implements UN Staff Rule 5.3
2.0 Policies
Main Policy
Special Leave
3.0 Procedures
Main Procedures

Special Leave

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Language English | Español | Français
Page Properties
Key Words
None
Focal Point
Esperanza Garcia,James Hanneman
Effective Date
16/10/2008
Planned Review Date
31/12/2019
Summary of Changes/Comments
31 May 2019 - The policy update includes editorial changes to provide clarity, align with the terminology reflected in the UN Staff Regulations and Rules as well as the Gender Parity Strategy, and to include the decisions approved by the Administrator related to the Gender Steering and Implementation Committee (GSIC) initiatives.

Service credit for entitlement accrual

50.          All accrued annual leave must be exhausted prior to starting SLWOP, except in the case of SLWOP granted for military service as per staff rule 5.3 (c), for technical assignment as per staff rule 5.3 (b) or SLWOP following any of the parental leave entitlements, or as per paragraph 11 (k), SLWOP granted to locally recruited staff members for UNV assignments.

Visa status

54.          Visas which a staff member has been granted on the basis of their employment with the Organization pertain to active service. A staff member’s authorized stay in the United States expires automatically upon separation from service (which includes entry into special leave with or without pay of more than 30 days) or transfer to a duty station outside the United States, even if the G-4 visa stamped in the passport indicates that it is valid beyond the separation or transfer date.  If a staff member on special leave wishes to remain in the duty station for study purposes, for instance, the staff member is responsible for obtaining the requisite visa. UNDP will not sponsor or support any such applications and will abide by its obligations towards the host country. 

Separation from service after special leave without pay

62.          If the staff member has not identified or accepted a suitable placement at the expiry of SLWOP or its extension(s), they will be separated from service in accordance with the UN Staff Regulations and Rules or the terms specified in the letter granting the approval for SLWOP.

Implementation

67.          Upon approval of any type of special leave, a communication to the staff member to this effect stating the terms of the leave and administrative formalities (together with a copy of this policy) is prepared by the respective HR contact in UNDP, and should include the following information:

         d)            Confirmation that all accrued annual leave to date will be exhausted prior to commencing special leave (with or without pay) except for reasons mentioned under paragraphs 49 and 50;

26 June 2015: Change in procedures to reflect implementation of e-services in 2011 (section Procedures and Roles & Responsibilities). Update UN Staff Rule reference and clarify annual leave accrual during maternity leave followed by SLWOP (para. 44). 14 October 2013: Alignment of accrual of service credit with UN Staff Rule 5.3 (para. 45). 19 July 2010: In prescriptive format, contract modality as per UN Staff Regulations and Staff Rules. Reviewed and edited (minor edit without substantive changes) in 2014
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