Skip Ribbon Commands
Skip to main content

Programme and Operations Policies and Procedures


Please Wait ...Processing
POPP>Administrative Services>Duty Travel>Authorizing Official Business Travel
Authorizing Official Business Travel
1.0 Relevant Regulations and Rules
UN Staff Rules and Regulations
[Implements Staff Regulations 3.4 to 3.6 and Staff Rule 3.6]
Rule 7.4
2.0 Policies
Main Policy
Authorizing Official Business Travel
 Related Policies
Individual Contract
Route, Mode of Transportation, and Standard of Accommodation ​
Daily Subsistence Allowance (DSA)

Language English | Español | Français
Page Properties
Key Words
None
Focal Point
Jillian Kellow,George Peradze
Effective Date
Planned Review Date
31/12/2018
Summary of Changes/Comments
September 20, 2019

The Authorizing Official Business Travel policy has been amended to reflect the latest changes on amount limits for group travel.

Group Travel Option:

- For one-time workshop participants of 20 or more who are non-staff members that do not hold a Service Contract and when:

- the total travel payment (e.g. DSA and/or terminal expense) for individual participants are less than $500

- UNDP provides conference organization services to, partners, donors and other UN agencies, and is requested by these donors/UN agencies to affect a payment to participants in cash at a location where banking services are not available

- partners, donors and UN Agencies do not mandate the payment of a travel advance (80%) with the balance (20%) processed post travel through a travel claim

For workshops that meet the standard outlined above it is not compulsory to process the travel through the T&E module of Atlas. Offices should seek bank cash delivery options where available. In the absence of a bank delivery option the Project Cash Advance arrangement can be followed.

With the aim to reduce costs as well as the administrative burden, offices should treat group travel of 20 or more participants as a separate project and plan accordingly. The workshop planning should include the identification and contracting of the venue and negotiation of preferential rates, the cost savings of which will be passed on to UNDP.

August 1, 2019 - Eliminated references to processing travel through the AP module. Eliminated need to obtain supervisor approval for travel 'in writing' to reflect the introduction of e-services (absence management) which now includes duty travel. Updated link to T&E user guide.

May 11, 2018 - One of the duty travel responsible party roles changed from "certifying officer" to "travel processor" to better reflect their duties. 

Feb 2014 - Revision of existing approval process including application of fees to process transactions at HQ. Encourage the use of virtual technology and limiting the number of individuals on a trip.

Version#
1