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POPP>Administrative Services>Duty Travel>Authorizing Official Business Travel
Authorizing Official Business Travel
1.0 Relevant Regulations and Rules
Staff regulations and staff rules, including provisional staff rules, of the United Nations

Rule 7.4
2.0 Policies
Main Policy
Authorizing Official Business Travel
 Related Policies
Individual Contract
Route, Mode of Transportation, and Standard of Accommodation ​
Daily Subsistence Allowance (DSA)

Language English | Español | Français
Page Properties
Key Words
Focal Point
George Peradze
Effective Date
Planned Review Date
Summary of Changes/Comments
January 9, 2023 - The policy has been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.December 11, 2020 - The updated Atlas Travel and Expense User Guidelines document (POPP-11-3379) is now available in the Authorizing Official Business Travel policy document. This user guide describes step by step procedures on how to process duty travel including the travel request, travel claim, and ticket reconciliation.

September 20, 2019 - The Authorizing Official Business Travel policy has been amended to reflect the latest changes on amount limits for group travel.

Group Travel Option:

- For one-time workshop participants of 20 or more who are non-staff members that do not hold a Service Contract and when:

- the total travel payment (e.g. DSA and/or terminal expense) for individual participants are less than $500

- UNDP provides conference organization services to, partners, donors and other UN agencies, and is requested by these donors/UN agencies to affect a payment to participants in cash at a location where banking services are not available

- partners, donors and UN Agencies do not mandate the payment of a travel advance (80%) with the balance (20%) processed post travel through a travel claim

For workshops that meet the standard outlined above it is not compulsory to process the travel through the T&E module of Atlas. Offices should seek bank cash delivery options where available. In the absence of a bank delivery option the Project Cash Advance arrangement can be followed.

With the aim to reduce costs as well as the administrative burden, offices should treat group travel of 20 or more participants as a separate project and plan accordingly. The workshop planning should include the identification and contracting of the venue and negotiation of preferential rates, the cost savings of which will be passed on to UNDP.

August 1, 2019 - Eliminated references to processing travel through the AP module. Eliminated need to obtain supervisor approval for travel 'in writing' to reflect the introduction of e-services (absence management) which now includes duty travel. Updated link to T&E user guide.

May 11, 2018 - One of the duty travel responsible party roles changed from "certifying officer" to "travel processor" to better reflect their duties. 

Feb 2014 - Revision of existing approval process including application of fees to process transactions at HQ. Encourage the use of virtual technology and limiting the number of individuals on a trip.