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POPP>Procurement>Award and Management of Contract>General Considerations of Contracting
General Considerations of Contracting

1.0 Relevant Regulations and Rules
UNDP Financial Regulations and Rules (2012)
Rule 121.04(a), 121.04(a)(i), 121.04(a)(ii), 121.06
2.0 Policies
Main Policy
General Considerations of Contracting
 Related Policies
Ethics and Fraud
Language English | Español | Français
Page Properties
Key Words
None
Focal Point
Adenike Akoh,Dominic Grace
Effective Date
25/09/2018
Planned Review Date
25/09/2021
Summary of Changes/Comments
September 26, 2018 - Section 8 of the General Considerations of Contracting main policy was updated to indicate that Business Units are to maintain an audit trail for all contracts, including utilizing the Contract Management Module. Additionally, in section 18, the minimum threshold value for goods procured by UNDP requiring issuance of a purchase order, was increased from USD 2,500 to USD 5,000.

May 1, 2018 - The Spanish contract templates for goods and services are available on page five of the General Considerations of Contracting policy.

1. Contract Face Sheet (Goods and/or Services) for goods/services for/to UNDP;
2. Contract Face Sheet (Goods and/or Services) for goods/services for/to UN Entities (when UNDP is procuring services/good and signing the contract on behalf of another UN Entity);
3. General Terms and Conditions (for Goods and/or Services); and
4. General Terms and Conditions for de minimis contracts (Services only).

October, 2017- A new set of consolidated and simplified corporate contract templates for the procurement of goods and services have been provided for the following four categories:

1. Contract Face Sheet (Goods and/or Services) for goods/services for/to UNDP;
2. Contract Face Sheet (Goods and/or Services) for goods/services for/to UN Entities (when UNDP is procuring services/good and signing the contract on behalf of another UN Entity);
3. General Terms and Conditions (for Goods and/or Services); and
4. General Terms and Conditions for de minimis contracts (Services only).

The new templates replaced the Contract for Professional Services, Institutional Contracts, and Long-Term Agreements (LTAs) but they do not replace the Individual Contract, Purchase Orders, or Contracts for Civil Works. LTAs are now incorporated into the Contract Face Sheet.

Reviewed and edited (no substantive change) in Q4 2015

Version#
7