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Programme and Operations Policies and Procedures

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POPP>Procurement>Solicitation Process>Solicitation

1.0 Relevant Regulations and Rules
UNDP Financial Regulations and Rules (2012)

2.0 Policies
Main Policy
 Related Policies
Procurement Ethics, Fraud and Corrupt Practices
Language English | Español | Français
Page Properties
Key Words
Focal Point
Adenike Akoh,Carsten Hansen
Effective Date
Planned Review Date
Summary of Changes/Comments
January 9, 2023 - The policy has been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

September 24, 2022 - The RFQ, RFP (for services $200K and above) and ITB templates have been updated to align with the new Anti-Money Laundering and Countering the Financing of Terrorism Policy (AML/CFT Policy) and now includes ‘ultimate beneficial owners’ as follows: (i) In the procurement self-certification sections in the RFQ template in Section 2: RFQ Instructions and Data, Eligibility and in Annex 2: Quotation Submission Form, Bidder’s Declaration, Prohibition, Sanctions. (ii) In Section 2. Instructions to Bidders, A. General Provisions, 3. Eligibility in paragraph 3.2 in the RFP template (for services $200K and above) and in the ITB templates. For AML/CFT purposes (FATF Recommendation 24), the definition of ultimate beneficial owners focuses on the natural persons behind corporate entities. Ultimate beneficial owner means a natural person that exercises control over an entity through direct or indirect ownership, or has other means of influencing the Bidder such as through financing, close family relationships with the owners of the Bidder or through holding key positions within the Bidder. The updated templates are linked in paragraph 4 of the Solicitation policy.

October 22, 2020 - The threshold of Request for Quotations (RFQs) has increased from US$150,000 to US$200,000 to align with the increase in the delegated authority to Heads of Business Units with the continued systemic use of eTendering. This measure is mainstreamed in the launch of the new harmonized RFQ template established in collaboration with other UN Agencies by the HLCM Procurement Network. The RFQ is linked in clause 4.b. of the Solicitation policy.

September 18, 2018 - The Solicitation policy is available in French. 

September 12, 2018 - The Invitation to Bid template is now available in French. The document is available in the POPP library templates (document # POPP-11-2830).

April 25, 2018 - The Solicitation main policy is now available in Spanish. To access the document, click on the Spanish language tab.

April 25, 2018 - The Request for Quotation (RFQ) FTP Increase is now available in Spanish. The document is accessible in the POPP library templates (document # POPP-11-2625).

December 01, 2015 - Reviewed and edited (no substantive change) in Q4.