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Programme and Operations Policies and Procedures

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POPP>Financial Resources Management>Resource Planning and Cost Recovery>Service Clearance Account (SCA), Charging, Billing and Fee Collection
Service Clearance Account (SCA), Charging, Billing and Fee Collection
1.0 Relevant Regulations and Rules
UNDP Financial Regulations and Rules (2012)
Financial Rule 118.08 a - c
2.0 Policies
Main Policy
Service Clearance Account (SCA) Charging, Billing and Fee Collection
 Related Policies
UN Agency Services
3.0 Procedures
Main Procedures

UN Agency Services Procedure

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Language English | Español | Français
Page Properties
Key Words
Focal Point
Adam Phillion,Helen Hall
Effective Date
Planned Review Date
Summary of Changes/Comments
July 01, 2019 - Effective 1st July 2019, two new activities have been automated and introduced in the agency billing system. The UPL section of POPP has been revised accordingly to reflect the new activities i.e. Activity 6 and Activity 7.

September 21, 2018 - The Service Clearance Account (SCA) Charging, Billing and Fee Collection main policy is now available in Spanish. To access the document, click on the Spanish language tab.

July 3, 2018 - The policy update reflects an additional fee row through the automated process as per the 2018 UPL. Activity4 Travel management simple (1 travel management simple + 1 payment fee).   

December 15, 2017 - The policy name has changed to Service Clearing Account (SCA) for non-Atlas UN Entities: Charging, Billing and Fee Collection. The following are changes made in the policy

1. For UN entities who do not use Atlas (the “Non-Atlas agencies”), a dedicated Service Clearing Account (SCA) is established for each UN entity. Through SCAs, all global advance pre-payments from UN Agencies are recorded, and all services provided by UNDP offices to these UN entities are recorded. A dedicated Service Clearing Account is not applicable to Atlas Agencies (UNFPA, UN Women, UNU, UNCDF, UNV). For Common Services, please refer the NEW guidelines HERE.)

2. To ensure the UN entity has sufficient funds deposited with UNDP in order for UNDP to provide services, a budget sufficiency check is performed based on the chart field combination of “Fund” (Atlas fund code 12000) and “Donor” (a dedicated donor code for each Agency). As long as the UN entity has enough funds deposited with UNDP, the budget check will pass and be valid.

7. The daily batch process posts the bills to debit the agency Service Clearing Account (SCA) and credit the CO income account respectively.