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Programme and Operations Policies and Procedures

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POPP>Administrative Services>Vehicle Management>Vehicle Management
Vehicle Management

1.0 Relevant Regulations and Rules
UN ST/AI/2006/1- Policy on the provision and use of official cars
Staff regulations and staff rules, including provisional staff rules, of the United Nations

UN Flag Code and Regulations
ST/SGB/132(1967) The United Nations flag code and regulations
2.0 Policies
Main Policy
Vehicle Management

 Related Policies
Sustainable Procurement
Property, Plant and Equipment (PPandE)
Language English | Español | Français
Page Properties
Key Words
Focal Point
George Peradze
Effective Date
Planned Review Date
Summary of Changes/Comments
January 9, 2023 - The policy has been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

November 15, 2021 - The Vehicle Management policy is now available in French. To access the document, click on the French language tab.

February 15, 2021 - The following templates are now available in Spanish and linked in clause 32 of the Spanish Vehicle Management policy version. To access the content, click on the Spanish language tab.
1. Memorandum of Acceptance of Temporary Custody of UNDP Property
2. Waiver of Liability for UNDP Vehicles

February 05, 2021 - The Vehicle Management policy is now available in Spanish. To access the document, click on the Spanish language tab.

March 04, 2020 - To reduce greenhouse gas emissions from UNDP operations, clauses 8 and 9 of the policy have been updated. Electric vehicles are now the default for the acquisition of representation vehicles and where electric vehicles are not feasible, hybrid vehicles are considered as the first alternative before combustion vehicles. The ceiling for the acquisition of electric or hybrid vehicles is changed to $45,000 while that of combustion vehicles remains at $38,000.

February 05, 2020 - UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. Clause 2 of the policy has been updated to reflect the capitalization of vehicles with a purchase price of $5,000 or more.

Clarification in capitalization (e.g. only above $ 1,500 value) as per Asset Management Policy. “One vehicle for every three staff members” removed. In reference to “at minimum, three cars are allowed for CO (representational, one for operation and one for programme),” the following additional sentence has been added “where appropriate within the parameter of available resources and office sustainability.”