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Programme and Operations Policies and Procedures

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POPP>Travel Management>Travel Authorization
Travel Authorization
1. Raise Travel Request (TR) once final itinerary details and ticket cost obtained from Travel Management Company, travel cost entitlement calculated and valid Chart Of Account (COA) identified.
 
2. Method of TR creation and approval depends on the preferred modality of the Country Office/unit organizing (under no circumstances shall a staff member authorize or certify his/her own travel!).
 
3. Travel Advance (DSA, terminal expenses and other known fees) is allowed for staff members on official travel. For Service Contract holders and non-staff members, to refer to the UNDP Programme and Operations Policies and Procedures (POPP) for details.
 
 

Entitlement Travel

(Family Visit, Home Leave, Medical Evacuation Travel, Chartered Medical Evacuation Travel, Rest & Recuperation)
 

Duty Travel

​Non Staff Travel

a. All items above are not applicable/required.

b. Prior clearance required from UN Medical Services for Medical Evacuation Travel (MET).
 
c. Authorization differs based on type of entitlement travel.
 
d. Additional reference (Medical Insurance Plan (MIP)).
a. Atlas Travel and Expense (T&E) module (OnDemand Training) is available globally. Method of TR creation and approval depends on the preferred modality of the Country Office/unit organizing.
 
b. Upon confirmation of the itinerary with the HQ Travel Management Company, a shell TR is automatically created in Atlas T&E module.  Units working with a local provider must create a TR. Regardless of the source of creation, TR must be submitted, certified, budget checked and approved.
 
c. Alternatively, outside of HQ, obtain TR approval either in written form or raise TR via Requisition in Atlas.
 
d. Subsequently, for written approval, raise and approve A/P Voucher in Atlas. For TR approval via Requisition, to raise and approve Purchase Order in Atlas and then, raise A/P Voucher.
 
e. Checklists for reference
a. Individual Contractor’s travel arrangements depends on what is stipulated in their TOR and Individual Contract agreement.
 
b. UNDP’s policy and procedures apply when travel is organized and paid by the organization.

 

 

 

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