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Programme and Operations Policies and Procedures

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Authorizing Official Business Travel

January 1st, 2018

The policy’s ‘Templates and Guidelines’ section features the latest Atlas Travel and Expense Guidelines.

Other Travel Allowances and Expenses

December 1st, 2017

The updated terminal benefits are in line with ST/IC/2001/43/Amend 4 in the policy when a vehicle is not provided.

For travel occurring 1 December onwards, the terminal allowance with respect to each authorized journey for each trip by public transport to and from the air terminal or other point of arrival or departure to the hotel or other place of dwelling has increased:   

Rates apply to:  


For each trip  

Elsewhere Rate

For each trip  

Staff member or non-staff member when the travel is paid by UNDP unless otherwise expressly provided in the terms of their contract  From $63 to $78  From $38 to $47  
Family Member (if authorized to travel at UNDP expense)  From $21 to $26From $13 to $16

No terminal allowance is provided when a vehicle (government or otherwise) is provided or when transportation is made available.  

The Information Disclosure Policy

August 11st, 2017

The policy was updated reflect best practice in the review and appeal process relating to information disclosure. The new provisions are intended to ensure independence of the Information Disclosure Panel in its decision making on contested disclosures.

Daily Subsistence Allowance (DSA)

July 24, 2017

The policy has been updated to reflect the replacement of the schedule in ST/IC/2015/25 with revised rates for the daily subsistence allowance in New York, Geneva and Vienna:
31 c) After 120 days, normally at 60 percent of the first-60-days rate. The after-120-days DSA rates for New York, Geneva and Vienna, are published separately in the annex to UN circular ST/IC/2017/20. 

Other Travel Allowances and Expenses

June 15th, 2017

The reimbursement of the costs incurred by seat reassignment subject to an approval of authorizing unit subject to authorising unit. Policy provisions on the use of rental cars with provision of reduced Daily Subsistence Allowance (DSA) has been updated. 

Duty Travel-Route, Mode of Transportation, and Standard of Accomodation

June 15th, 2017

The policy has been updated as following;

a) A route should be most economical route;

b) Increase personal tolerance threshold to $500 at the discretion of the authorizing unit;

c) 'Cabin above economy' applies when there is no business class;

d) If the most economical fare does not include checked luggage, it is within the discretion of the authorizing unit to approve a higher fare including one piece of checked luggage; and

e) Revised advance purchase guideline from 21 days to 14 days when traveling in economy class.

UN Travel Documents and National Passport

June 1st, 2017

The application for United Nations Laissez-Passer/UN Family Certificates are now available in French and English as Word documents. (Procedure 1, Step 2).

Furniture and Equipment: Acquisition and Maintenance Policy

February 22nd, 2017

As per audit recommendations, responsibilities of regional bureaus/regional hubs and BMS have been clarified.

Property, Plant and Equipment (PP&E) policy

February 22nd, 2017

To adjust the changes on Furniture and Equipment: Acquisition and Maintenance policy which were made in Feb 2017 based on the audit recommendation, the following descriptions on Assets and closure of projects were added for clarification purpose.

Assets and closure of projects

  • No asset should be left in the closed project. Project cannot be closed if it has not completed disposal or transfer of its assets.
  • Well in advance of the project closure, project management should identify assets disposal methods taking into consideration respective provisions of the project document, UNDP Policy as well as local circumstances.
  • Assets disposal methods, requirements and procedures are described in details in the Disposal policy.

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