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Programme and Operations Policies and Procedures

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POPP>Administrative Services


Other Travel Allowances and Expenses

June 15th, 2017

The reimbursement of the costs incurred by seat reassignment subject to an approval of authorizing unit subject to authorising unit. Policy provisions on the use of rental cars with provision of reduced Daily Subsistence Allowance (DSA) has been updated. 

Duty Travel-Route, Mode of Transportation, and Standard of Accomodation

June 15th, 2017

The policy has been updated as following;

a) A route should be most economical route;

b) Increase personal tolerance threshold to $500 at the discretion of the authorizing unit;

c) 'Cabin above economy' applies when there is no business class;

d) If the most economical fare does not include checked luggage, it is within the discretion of the authorizing unit to approve a higher fare including one piece of checked luggage; and

e) Revised advance purchase guideline from 21 days to 14 days when traveling in economy class.


Furniture and Equipment: Acquisition and Maintenance Policy

February 22nd, 2017

As per audit recommendations, responsibilities of regional bureaus/regional hubs and BMS have been clarified.

Property, Plant and Equipment (PP&E) policy

February 22nd, 2017

To adjust the changes on Furniture and Equipment: Acquisition and Maintenance policy which were made in Feb 2017 based on the audit recommendation, the following descriptions on Assets and closure of projects were added for clarification purpose.

Assets and closure of projects

  • No asset should be left in the closed project. Project cannot be closed if it has not completed disposal or transfer of its assets.
  • Well in advance of the project closure, project management should identify assets disposal methods taking into consideration respective provisions of the project document, UNDP Policy as well as local circumstances.
  • Assets disposal methods, requirements and procedures are described in details in the Disposal policy.

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