Announcement
88. Clearing a Local Presence, November 26th, 2021
The Clearing a Local Presence policy is now available in French. To access the document, click on the French language tab..
87. Developing a Business Case for Local Presence, November 26th, 2021
The Developing a Business Case for Local Presence policy is now available in French. To access the document, click on the French language tab.
86. Equipment Leases, November 22th, 2021
The Equipment Leases policy is now available in French. To access the document, click on the French language tab.
85. Acquisition, Renewal and Termination of Premise Leases, November 22th, 2021
The Acquisition Renewal and Termination of Premise Leases policy is now available in French. To access the document, click on the French language tab.
84. Plant and Property : Acquisition and Maintenance , November 22th, 2021
The Plant and Property : Acquisition and Maintenance policy is now available in French. To access the document, click on the French language tab.
83. Vehicle Management, November 16th, 2021
The Vehicle Management policy is now available in French. To access the document, click on the French language tab.
82. Type of leases and treatment in UNDP books, November 15th, 2021
The Type of Leases and Treatment in UNDP Books policy is now available in French. To access the document, click on the French language tab.
81. Other Travel Allowances and Expenses, October 25th, 2021
Updated the scope of individuals who may receive a full travel advance, reflecting the new PSA contract modalities, subject to certain conditions.
80. Security Clearence, October 7th, 2021
The revised UNDP Security Clearance Policy ensures that all UNDP personnel on official travel on behalf of the organization obtain security clearance before travelling. The Policy provides key actors within the UNDP Security Framework of Accountability and UNDP personnel with guidance on security clearance. The policy has been aligned with recent UNSMS policy updates.
79. Disposal and Write-Off (Furniture and Equipment), September 21st, 2021
The Furniture and Equipment: Disposal and Write-Off policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal and that full disclosure of the case and reasoning for vehicle disposal shall be provided in the RAD disposal form.
78. Acquisition and Maintenance (Furniture and Equipment), September 21st, 2021
The Furniture and Equipment: Acquisition and Maintenance policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal.
76. Corporate Purchasing Card, September 17th, 2021
The policy has been updated to reflect the following changes:
- Corporate purchasing cards can now make individual purchases up to USD$ 10,000 (increased from USD$ 5,000) where the local offices have been granted the appropriate increase in their micro purchasing thresholds. The monthly credit limits for these approved corporate purchasing cards can also be increased from USD$ 20,000 to USD$ 40,000.
- The introduction of the new On-Line Purchasing Card Activity Log that replaces paper-based log files and the corresponding responsibilities of cardholders to use the Activity Log as part of their monthly reconciliations.
- Policy alignment with the revised fixed asset threshold which has been increased to USD$ 5,000.
75. Visas at Headquarters (New York), April 28th, 2021
The updated P.210 Application for US G-5 Visas form, PT.63B Request for Change for G-5 Visa Status and P.210AA G-5 Employment Contract Template forms are now available in the Visas at Headquarters (New York) policy under the Templates and Forms section.
74. UN Travel Documents and National Passport, April 9th, 2021
The United Nations Travel Documents Programme (UNTDP) within the Travel and Transportation Section (TTS) of the Department of Operational Support (DOS) has issued a "Standard Operating Procedure for the Issuance of United Nations Travel Documents" (SOP). This SOP supersedes the 2012 edition of "The Guide to the Issuance of United Nations Travel Documents" (the Guide) as of 1 April 2021.
Due to constantly evolving security situations, the list of common criteria for exceptions that were previously applied (Section D, paragraph 10 of the Guide) no longer apply.
Under the revised procedures RRs at the D1 level or below will not receive a red UNLP unless the request is signed off by the UNDP Administrator and approved by the USG of DOS.
The form to request the cancelation of a UNLP (TTS.7) has been updated by TTS.
73. Acquisition and Maintenance (Furniture and Equipment), February 25th, 2021
A new SLA between UNDP and UNDSS was signed in 2019, replacing the 2006 MoU. Clause 18 of the Furniture and Equipment: Acquisition and Maintenance policy has been updated to link to the new SLA.
72. Vehicle Management, February 15th, 2021
The following templates are now available in Spanish and linked in clause 32 of the Spanish Vehicle Management policy version. To access the content, click on the Spanish language tab.
- Memorandum of Acceptance of Temporary Custody of UNDP Property
- Waiver of Liability for UNDP Vehicles
71. Administrative Services, February 11th, 2021
The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:
- Property, Plant and Equipment (PP&E)
- Acquisition and Maintenance (Furniture and Equipment)
- Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment)
- Disposal and Write-Off (Furniture and Equipment)
- Acquisition and and Maintenance (Plant and Property)
- Disposal and Write-Off (Plant and Property)
- Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property)
- Acquisition and Maintenance (Leasehold Improvements)
- Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements)
- Disposal and Write-Off (Leasehold Improvements)
- Acquisition, Development and Maintenance (Intangible Assets)
- Amortizations, Reconciliations, Reports and Centralized Functions (Intangible Assets)
- Disposal and Write-Off (Intangible Assets)
- Developing a Business Case for Local Presences
- Clearing a Local Presence
- Setting up a Local Presence
- Closing a Local Presence
70. Administrative Services, February 5th, 2021
The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:
- Vehicle Management
- Corporate Purchasing Card
- Types of Leases and Treatments in UNDP Books
- Acquisition, Renewal and Termination of Premise Leases
- Equipment Leases
- Relocation Shipment
- Security Clearance
- Daily Subsistence Allowance
- Post Travel
- Other Travel Allowances and Expenses
- Route, Mode of Transportation, and Standard of Accommodation
69. Furniture and Equipment: Depreciation, Reconciliations Reports and Centralized Functions, January 27th, 2021
Publishing errors in the policy have been corrected.
68. Authorizing Official Business Travel, December 11th, 2020
The updated Atlas Travel and Expense User Guidelines document (POPP-11-3379) is now available in the Authorizing Official Business Travel policy document. This user guide describes step by step procedures on how to process duty travel including the travel request, travel claim, and ticket reconciliation.
67. UN Travel Documents and National Passport, August 13th, 2020
The UN Family Certificate Application form has been updated to follow the format of other UN TTS travel forms and is prefaced with instructions for completing the form.
Template POPP ID:
PT.39-E - Application for the UN Family Certificate (English) form (POPP-11-1268)
66. UN Travel Documents and National Passport, July 21st, 2020
Updated UN Certificate Application form and the templates for transmitting requests to and from the country offices. Removed the reference to the paper F-10 which has been replaced by online Travel Claim in Atlas T&E.
Template POPP IDs:
65. Visas at Headquarters (New York), June 15th, 2020
The updated PT.61 Application for US G-4 Visas form is now available in the Visas at Headquarters (New York) policy under the Templates and Forms section. (POPP-11-3261).
64. Furniture and Equipment: Acquisition and Maintenance, March 13th, 2020
The International Commercial Terms (INCOTERMS) 2020 has been linked in clause 64 of the Furniture and Equipment: Acquisition and Maintenance policy, as well as in clause 1 of the Asset Management Atlas User Guide.
Differences between Incoterms 2010 and 2020:
The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
The costs now appear centralized in A9/B9 of each Incoterms rule.
CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.
63. Vehicle Management, March 04th, 2020
To reduce greenhouse gas emissions from UNDP operations, clauses 8 and 9 of the policy have been updated. Electric vehicles are now the default for the acquisition of representation vehicles and where electric vehicles are not feasible, hybrid vehicles are considered as the first alternative before combustion vehicles. The ceiling for the acquisition of electric or hybrid vehicles is changed to $45,000 while that of combustion vehicles remains at $38,000.
62. Type of Leases and Treatment in UNDP Books, February 14th, 2020
The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 10 of the policy.
61. Acquistion, Renewal and Termination of Premise Leases, February 14th, 2020
The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 5 of the policy.
60. Intangible Assets: Acquisition, Development and Maintenance, February 14th, 2020
The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 19 of the policy.
59. Administrative Services - Asset Management (Property, Plant and Equipment), February 14th, 2020
The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in the following clauses of the policies below:
- Furniture and Equipment: Acquisition and Maintenance (clause 9)
- Furniture and Equipment: Depreciation, Reconciliations Reports and Centralized Functions (clause 20)
- Furniture and Equipement: Disposal and Write-Off (clause 1)
- Leasehold Improvements: Acquisition and Maintenance (clause 31.a.)
- Leasehold Improvements: Depreciation, Reconciliations Reports and Centralized Functions (clause 9)
- Plant and Property: Acquisition and Maintenance (clause 11.b.)
- Plant and Property: Disposal and Write-Off (clause 5)
58. Administrative Services - Asset Management (Property, Plant and Equipment), February 7th, 2020
UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.
UNDP has updated the following policies to reflect the changed asset capitalization threshold:
1. Furniture and Equipment: Disposal and Write-Off
The following clause has been amended accordingly:
40
Additionally, the Asset Disposal Authority has increased from US $2,500 to US $5,000. Clauses 2, 4, 5, 15, 17, 19 and 22 of the policy have been updated accordingly.
2. Furniture and Equipment: Acquisition and Maintenance
The following clauses have been amended accordingly:
3, 5-7; 14; 35-37; 41, 43, 46, 48; 73 and 83.
3. Plant and Property: Acquisition and Maintenance
The following clauses have been amended accordingly:
1, 3, 5 and 21
4. Plant and Property: Disposal and Write-Off
The Asset Disposal Authority has increased from US $2,500 to US $5,000. Clause 4 has been updated accordingly.
5. Furniture and Equipment: Property, Plant and Equipment (PPandE)
The following clauses have been amended accordingly:
1, 4, and 5
57. Acquisition, Renewal and Termination of Premise Leases, February 7th, 2020
Two terms changed throughout the policy: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.
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