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Programme and Operations Policies and Procedures

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POPP>Administrative Services

Announcement


88. Clearing a Local Presence, November 26th, 2021

The Clearing a Local Presence policy is now available in French. To access the document, click on the French language tab..

87. Developing a Business Case for Local Presence, November 26th, 2021

The Developing a Business Case for Local Presence policy is now available in French. To access the document, click on the French language tab.

86. Equipment Leases, November 22th, 2021

The Equipment Leases policy is now available in French. To access the document, click on the French language tab.

85. Acquisition, Renewal and Termination of Premise Leases, November 22th, 2021

The Acquisition Renewal and Termination of Premise Leases policy is now available in French. To access the document, click on the French language tab.

84. Plant and Property : Acquisition and Maintenance , November 22th, 2021

The Plant and Property : Acquisition and Maintenance policy is now available in French. To access the document, click on the French language tab.

83. Vehicle Management, November 16th, 2021

The Vehicle Management policy is now available in French. To access the document, click on the French language tab.

82. Type of leases and treatment in UNDP books, November 15th, 2021

The Type of Leases and Treatment in UNDP Books policy is now available in French. To access the document, click on the French language tab.

81. Other Travel Allowances and Expenses, October 25th, 2021

Updated the scope of individuals who may receive a full travel advance, reflecting the new PSA contract modalities, subject to certain conditions.

80. Security Clearence, October 7th, 2021

The revised UNDP Security Clearance Policy ensures that all UNDP personnel on official travel on behalf of the organization obtain security clearance before travelling. The Policy provides key actors within the UNDP Security Framework of Accountability and UNDP personnel with guidance on security clearance. The policy has been aligned with recent UNSMS policy updates.

79. Disposal and Write-Off (Furniture and Equipment), September 21st, 2021

The Furniture and Equipment: Disposal and Write-Off policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal and that full disclosure of the case and reasoning for vehicle disposal shall be provided in the RAD disposal form.

78. Acquisition and Maintenance (Furniture and Equipment), September 21st, 2021

The Furniture and Equipment: Acquisition and Maintenance policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal.

76. Corporate Purchasing Card, September 17th, 2021

The policy has been updated to reflect the following changes:

  1. Corporate purchasing cards can now make individual purchases up to USD$ 10,000 (increased from USD$ 5,000) where the local offices have been granted the appropriate increase in their micro purchasing thresholds. The monthly credit limits for these approved corporate purchasing cards can also be increased from USD$ 20,000 to USD$ 40,000.
  2. The introduction of the new On-Line Purchasing Card Activity Log that replaces paper-based log files and the corresponding responsibilities of cardholders to use the Activity Log as part of their monthly reconciliations.  
  3. Policy alignment with the revised fixed asset threshold which has been increased to USD$ 5,000.

75. Visas at Headquarters (New York), April 28th, 2021

The updated P.210 Application for US G-5 Visas form, PT.63B Request for Change for G-5 Visa Status and P.210AA G-5 Employment Contract Template forms are now available in the Visas at Headquarters (New York) policy under the Templates and Forms section.

74. UN Travel Documents and National PassportApril 9th, 2021

73. Acquisition and Maintenance (Furniture and Equipment), February 25th, 2021

A new SLA between UNDP and UNDSS was signed in 2019, replacing the 2006 MoU. Clause 18 of the Furniture and Equipment: Acquisition and Maintenance policy has been updated to link to the new SLA.

72. Vehicle Management, February 15th, 2021

The following templates are now available in Spanish and linked in clause 32 of the Spanish Vehicle Management policy version. To access the content, click on the Spanish language tab.

  1. Memorandum of Acceptance of Temporary Custody of UNDP Property
  2. Waiver of Liability for UNDP Vehicles

71. Administrative Services, February 11th, 2021

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Property, Plant and Equipment (PP&E)
  2. Acquisition and Maintenance (Furniture and Equipment)
  3. Depreciation, Reconciliations Reports and Centralized Functions (Furniture and Equipment)
  4. Disposal and Write-Off (Furniture and Equipment)
  5. Acquisition and and Maintenance (Plant and Property)
  6. Disposal and Write-Off (Plant and Property)
  7. Depreciation, Reconciliations Reports and Centralized Functions (Plant and Property)
  8. Acquisition and Maintenance (Leasehold Improvements)
  9. Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements)
  10. Disposal and Write-Off (Leasehold Improvements)
  11. Acquisition, Development and Maintenance (Intangible Assets)
  12. Amortizations, Reconciliations, Reports and Centralized Functions (Intangible Assets)
  13. Disposal and Write-Off (Intangible Assets)
  14. Developing a Business Case for Local Presences
  15. Clearing a Local Presence
  16. Setting up a Local Presence
  17. Closing a Local Presence

70. Administrative Services, February 5th, 2021

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Vehicle Management
  2. Corporate Purchasing Card
  3. Types of Leases and Treatments in UNDP Books
  4. Acquisition, Renewal and Termination of Premise Leases
  5. Equipment Leases
  6. Relocation Shipment
  7. Security Clearance
  8. Daily Subsistence Allowance
  9. Post Travel
  10. Other Travel Allowances and Expenses
  11. Route, Mode of Transportation, and Standard of Accommodation

69. Furniture and Equipment: Depreciation, Reconciliations Reports and Centralized Functions, January 27th, 2021

68. Authorizing Official Business Travel, December 11th, 2020

67. UN Travel Documents and National Passport, August 13th, 2020

Template POPP ID:

PT.39-E - Application for the UN Family Certificate (English) form (POPP-11-1268)

66. UN Travel Documents and National Passport, July 21st, 2020

65. Visas at Headquarters (New York), June 15th, 2020

64. Furniture and Equipment: Acquisition and Maintenance, March 13th, 2020

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63. Vehicle Management, March 04th, 2020

The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 10 of the policy.

61. Acquistion, Renewal and Termination of Premise Leases, February 14th, 2020

The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 5 of the policy.

The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 19 of the policy.