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Programme and Operations Policies and Procedures

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POPP>Security

Announcement

th 2022

The UNDP Air Travel Safety Guidelines has been revised to align with the United Nations Security Management System (UNSMS) policy changes, namely the replacement of the UNSMS Air Travel Safety Policy with Guidance as well as updating roles and responsibilities in UNDP’s air travel decision-making process. These guidelines are applicable to all UNDP personnel on official travel via commercial air operators, and donated flights as defined in the UNSMS Commercial Air Travel Safety Guidance.

th 2022

The United Nations Security Management System (UNSMS) applicability policy sets out the framework for UNSMS organizations to identify the categories of persons within their respective administrative structure and rules to whom UNSMS policies should apply. As a result, the UNDP Security Applicability Guideline provides guidance as to the persons UNDP should take into account when implementing UNSMS policies and from whom UNDP expects compliance to security policies, procedures and practices. The guideline also clarifies those persons under UNDP’s security accountability and responsibility. The recent revision of the UNSMS policy emphasizes the notion that contractual relationship underpinned applicability and stipulated the varying modalities through which contractual relationship may be established. The policy also notes that persons providing services to a UNSMS organization on less than a full-time basis were only considered UNSMS personnel when actually providing services to the UNSMS organization. These changes were contextualized in the UNDP Security Applicability Guideline in alignment with the UNSMS policy.

nd 2022

Minor editorial changes have been made to the policy and to the UNMSM Operational Guidelines redirecting links therein to the Security Office SharePoint page.

15. Framework of Accountability for Security, April 22nd, 2022

Minor editorial changes redirecting links in the policy to the Security Office SharePoint page..

14. Commercial Air Travel Safety Guidelines, th, 2022

The UNDP Security Office launched its new Intranet webpage, and therefore links to documents referenced therein have been updated in the policy in the following paragraphs: 13, 22b, 26.

th, 2022

The UNDSS has updated several policies and guidance documents (i.e. Framework of Accountability, Road Safety, Local Cost Shared Security Budget, and Commercial Air Travel) and therefore links to these referenced documents have been updated in the policy in the following paragraphs: 7, 50, 77, 105, 111, 120, 123.

nd, 2021

The Security Policy Procedures are now available in French and Spanish. To access the text in these languages, click on the Spanish or French language tab.

rd, 2021

The Security Policy is now available in French and Spanish. To access the document in these languages, click on the Spanish or French language tab.

10. Security, June 30th, 2021

9. Commercial Air Travel Safety Guidelines, January 31st, 2021

In line with the UNSMS Commercial Air Travel Safety Policy requiring that each UNSMS entity establishes an internal mechanism in its decision-making process to determine whether an air operator should be used for the official travel of their personnel, the UNDP Commercial Air Travel Safety Guidelines have been revised in alignment to the revision of the UNSMS policy. The guidelines further define the role of UNDP Managers approving air travel of UNDP personnel, clarifies responsibilities, and introduces the ad-hoc approval process for the use of commercial air operators, in addition to time-limited blanket authorization approval process of a commercial air operator, not included in the UNDP global booking list.

8. Framework of Accountability for Security, September 2nd, 2020

The Framework of Accountability for Security policy is now available in French. To access the document, click on the French language tab.

7. Framework of Accountability for Security, September 2nd, 2020

The Framework of Accountability for Security policy is now available in Spanish. To access the document, click on the Spanish language tab.

6. Security, August 18th, 2020

The UNMSM Operational Guidelines have been added as a related policy. The Guidelines outline budgetary, financial, and procurement procedures for the resources available centrally within UNDP to cover UN Mandated Security Measures (UNMSM). These requirements are undertaken in response to United Nations Security Management System (UNSMS) policy directives and recommendations made within the Security Risk management (SRM) process to ensure security compliance in duty stations.

5. Framework of Accountability for Security, July 15th, 2020

The Framework of Accountability for Security policy was updated to align with recent UNSMS policy updates, clearly define accountability/role of the UNV and UNCDF Executive Heads, the most senior UNDP staff at the country level following the RC/RR delinking process, as well as the roles of the Agency Country Security Focal Points at the country level. Other editorial and straightforward changes have also been made to streamline content.

4. Revised Aviation Risk Management, September 29th, 2016

The Air Travel Risk Management Guidelines have been revised to reflect a new UN Security Management System Air Travel Policy. These guidelines are applicable to all UNDP Personnel on official travel via Commercial Air (Transport) Operators, UN Chartered Flights and Donated Flights. To facilitate booking of flights, a Global Booking List of Airlines Pre-approved for Travel by UNDP Personnel has been made available on the UNDP Intranet via the following link. For Airlines which are not pre-approved (and therefore not included in the UNDP Global Booking List), the guidelines provide for an evidence-based risk assessment methodology, enabling informed decision making by the UNDP Managers with Signature Authority before use of these airlines.

3. Administration of UNSMS resources, May 27th, 2015

New in Security Management chapter, Procedures related to administration of UN Security Management System resources (in English, French and Spanish)

2. Security Policy and Framework of Accountability for UNDP Managers and Personnel within the UN Security Management System, July 25th, 2011

Security Management chapter of POPP has been updated with Security Policy and Framework of Accountability for UNDP Managers and Personnel within the UN Security Management System. The revised Security Policy focuses on "how to stay rather than when to go." It is about the management rather than the avoidance of risk. It also encompasses issues regarding the complementarity between UNDSS and Security Office/BoM, and clarification on access to security funds, medical and casualty evacuations and lines of authority. The purpose of the Framework for Accountability is to provide clear guidance on how to enable the conduct of UNDP activities within the United Nations Security Management System, while ensuring the safety, security and well-being of personnel, premises and assets.

1. Security Information Management, May 28th, 2009

· MOSS self-assessment
· Security Processes of acquiring office premises
· Crises response activation process

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