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Programme and Operations Policies and Procedures

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POPP>Financial Resources Management

Announcement

 

104.  Designation and Responsibilities of SignatoriesAugust 11th, 2020


The Designation and Responsibilities of Signatories policy is now available in French. To access the document, click on the French language tab.


103.  Designation and Responsibilities of Signatories, July 29th, 2020

 

 

102.  SOP for Vendor Management - Non-Clustered Country Offices, July 10th, 2020

 

The new SOP for Vendor Management - Non-Clustered Country Offices, incorporates the requirements for adequate due diligence and documentation for new and modified vendor profiles, verification of the vendor sanctions lists, and quarterly maintenance of vendor records. The document is linked under section 2.0 of the Creating and Approving Vendors policy page and is available in the POPP templates library (POPP-11-3272).

 

101.  Cost Recovery from Other Sources - GMS, June 11th, 2020


On June 11, the EG approved BMS’ recommendation to change the policy on the application of the GMS rates for International Financial Institutions (IFIs). A GMS rate of 5% is now applicable for all IFIs with an annual volume that exceeds $50M for loan or credit guarantee implementation support. The current GMS rate of 8% will continue to apply for grant financing, and to financing from IFIs below the annual volume threshold.

A Guidance Note on GMS (Indirect Costs) for International Financial Institutions is available as a hyperlink in the table under clause 7 of the Cost Recovery from Other Resources - GMS policy and is available in the POPP library (document ID POPP-11-3262).

 

100.  Government Contribution to Local Office Costs (GLOC) from LIC and MIC, June 3rd, 2020

The GLOC from LIC and MIC (Low and Middle Income Countries) policy is now available in Spanish. To access the document, click on the Spanish language tab.

99.  Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs), June 1st, 2020

The policy on Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) is available for a better understanding of the respective board decisions and their implications on local office funding. This policy is applicable only to the countries classified as high-middle income countries (High MICs, countries with levels of GNI per capita over and above $6,660) and Net Contributing Countries (NCCs) and that are regulated as per the EB decision (2013/30) on Funding of differentiated physical presence (DP/2013/45) (DP/2013/45 French; DP/2013/45 Spanish).

 

98.  CDR Bridge Navigation Guide May 11th, 2020

 

The CDR Bridge Navigation Guide has been linked in clause 4 of the Combined Delivery Report (CDR) policy, and in step 1 of the CDR procedure table. It is also linked in clause 17 of the Direct Implementation (DIM) Modality policy. The document offers guidance on how to use the CDR Bridge platform, including how to register implementing partners. The guide is also available in the POPP templates library (POPP-11-3234).

 

97.  Direct Implementation (DIM) Modality May 7th, 2020

 

Clauses 15 through 21 of the DIM policy have been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFRM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued.

 

96.  Combined Delivery Report (CDR) May 7th, 2020

 

The CDR POPP has been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFRM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued.

 

95.  Government Contribution to Local Office Costs (GLOC) from LIC and MIC May 1st, 2020

 

The revised GLOC from LIC and MIC (Low and Middle Income Countries) policy provides a detailed explanation of GLOC formulation from host governments in low and middle income countries, along with a computation of annual cash targets, recent flexibilities in target setting, and tracking and reporting of annual cash targets and payments. The procedures section has also been updated with the most recent reporting tools and guidance notes.

 

94.  Direct Project Costs April 20th, 2020

 

The Direct Project Costs policy is now available in French. To access the content, click on the French language tab.


93.  Cost Recovery from Other Resources - GMS April 15th, 2020

 

A table in clause 7 of the Cost Recovery from Other Resources - GMS policy was updated to include an additional line to clarify applicable cost recovery rates for the resources for Engagement facilities.

 

92.  Establishment and Use of Electronic Banking Systems, April 13th, 2020

 

The Establishment and Use of Electronic Banking Systems policy has been updated throughout to reflect the ISO 20022 electronic banking interface and other minor changes. Step 1 of the 3.0 Procedure section now includes a link to the SOP for Web e-Banking template.

 

91.  Financial Resources Management, March 27th, 2020

 

The International Commercial Terms (INCOTERMS) 2020 has been linked in the following policies and/or procedure tables:

  1. Inventory Management policy Clause 10 and 11.
  2. Receipt of Services procedure table  Step one.
  3. Purchase Order (Commitments, Maintenance and Closure) procedure table Steps two and eight.
  4. Combined Delivery Report procedure table Step one (UNDP NIM Manual).  
  5. Receipt of Goods DAP and Application of Incoterms policy and procedure table Clauses one & two and step eight.
  6. Receipt of Goods FOB and Application of Incoterms policy and procedure table Clause one and step seven. 

Differences between Incoterms 2010 and 2020: 

  • The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel. 
  • The costs now appear centralized in A9/B9 of each Incoterms rule. 

  • CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions). 

  • CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions). 

  • The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation. 

  • The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.

  • The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller. 
     

90.  UNFCU Share Account Management, March 19th, 2020

 

The UNFCU Share Account Management procedures have been updated to reflect the centralized Global Payroll Administrator and GSSU file processing.


89.  Handling of Cash and Receipts TreasuryMarch 19th, 2020


Clause five of the Handling of Cash and Receipts Treasury policy was updated to be consistent with the remaining Treasury policies.

88.  Financial Resources ManagementMarch 13th, 2020
 

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Accounts Receivable

87.  Financial Resources Management, March 05th, 2020

 

​The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

 

86.  Direct Project CostsFebruary 20th, 2020


The Guidelines for Using the Results of the Workload Survey for the Implementation of DPC has been moved from the POPP main policy area to the procedures section of the Direct Project Costs policy page, step two. It is available as a hyperlink in all language versions.

 

85.  Multiple Funding Lines for PositionsFebruary 20th, 2020


The Guidelines for Using the Results of the Workload Survey for the Implementation of DPC has been moved from the POPP main policy area to the procedures section of the Multiple Funding Lines for Positions policy page, step two. It is available as a hyperlink in all language versions.

 

84.  Financial Resources ManagementFebruary 20th, 2020

  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

 

83.  Harmonized Approach to Cash Transfers (HACT), February 11th, 2020

The HACT policy has been updated to reflect the following:

  1. The Micro Assessment Plan should be generated from the HACT monitoring platform and should be reviewed and approved annually (no later than sixty days after the start of the year) by the Head of Office, and uploaded on the HACT platform. The plan should be used to schedule and track the completion of micro assessments.
  2. The Assurance plan should be generated from the HACT monitoring platform and should be reviewed and approved annually (no later than sixty days after the start of the year) by the Head of Office, and uploaded onto the HACT platform. The plan should be used for planning and tracking the completion of assurance activities.

 
82. Purchase Orders (Commitments, Maintenance and Closure), February 5th, 2020

 

UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.

 

Clause 17 of the policy has been updated accordingly.

 

81.  Memorandum for Provision of Services (formerly Management Service Agreements), October 18th, 2019

 

The MPS template is now available in French and Spanish. The two language versions are linked in step 1 of the procedure table (section 3.0). 

 

80.  Direct Project Costs (DPC)August 23rd, 2019