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Programme and Operations Policies and Procedures

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POPP>Procure to Pay

​​Business Process for Procure to Pay


A business process is defined as a set of activities and tasks that, once completed, will accomplish a specific organizational goal.

The objective of publishing this Business Process for Procure to Pay is to provide readers with an overall understanding of the procedure starting from procurement planning, conducting the actual procurement process, contract management and finally disbursing funds.

As you follow through the process flow which has been divided to three stages, you will be able to identify what are the tasks that would be carried out by each unit or role normally found in our UNDP organizational context.

Along the way, you will be able to find links to our UNDP Programme and Operations Policies and Procedures and finance and procurement related Atlas online training site. 


Image Map Stage 1 Stage2 Stage3 Image Map

DISCLAIMER FOOTNOTE:
This published workflow is for illustration and training purposes only, intended to provide readers with an overview of UNDP's Procure to Pay Business Process. This information is in no way meant to be a substitute of the policies and procedures outlined in the UNDP Programme and Operations Policies and Procedures (POPP). Please refer to the different sections for more detailed information.

STAGE 1

Planning 

STAGE 2

Procurement

STAGE 3

Delivery and Payment

1. Planning 5. Implement Solicitation Process 11. Contract Management
​2. Prepare Specifications/ Terms of Reference ​6. Evaluation ​12. Receipt of Goods and Services
​3. Prepare and Approve Requisitions 7. Review Committees 13. Accounts Payable
4. Prepare Procurement Process Strategy 8. Award of Contract 14. Disbursing Funds
9. Prepare and Approved Vendor Records
10. Prepare and Approved Contract/ Purchase Order

 

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