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61. Programme and Project Management, June 17th, 2021
In order to assist offices in their costing and budgeting of project activities, PPM procedures "Prepare Fully Costed Budgets for Projects" have been added. These procedures provide guidance on how to budget direct and indirect costs including personnel and operating costs, as well services by UNDP offices to projects. They also provide a sample project budget template by activities and budget inputs and a sample timesheet template when estimating UNDP services to projects. Budgeting and costing requirements of the specific funding partners (EU, GEF and Global Fund) are also available here. These updates are reflected in the following PPM chapters:
60. Formulate Programmes and Projects, June 15th, 2021
Effective April 30, 2021, a new time tracking system has been developed to be applied by UNDP personnel designated to provide oversight services on the Vertical Fund (GEF Family of Funds, GCF, and AF) financed projects. The system is designed to track time spent on providing vertical fund-specific Project Cycle Management Services (PCMS) and vertical fund related Corporate Activities. These services are defined by the Council and Board of the GEF, GCF and AF, respectively and include oversight services to ensure that project execution (by the Implementing Partner) meets the standards and requirements of the respective vertical funds and UNDP Policies and Procedures. Details are further outlined in the Guidance Note, which is linked in step 1.1 ALT of the Formulate Development Projects procedures.
59. Formulate Programmes and Projects, June 15th, 2021
Effective January 10, 2019, an updated template for the UNDP GEF Initiation Plan to programme the PPG received from the GEF has been uploaded and linked in step 2.2 OPT of the Formulate Development Projects procedures. This is effective for all PIFs approved as of GEF June work programme 2019.
58. Appraise and Approve, June 15th, 2021
Effective April 30, 2021, updated Delegation of Authority letter templates for GEF and GCF programming have been uploaded to POPP and linked in step 2.1 VERT of the Appraise and Approve Development Project procedures. These include:
1. UNDP-GEF DOA master template for GEF PPG 2. UNDP-GEF DOA master template for GEF Trust Fund LDCF SCCF NPIF 3. UNDP-NCE DOA master template for GCF full funding proposal 4. UNDP-NCE DOA master template for GCF NAP-Readiness
57. Formulate Programmes and Projects, April 30th, 2021
The Vertical Funds Needs Assessment Tool (VF-NAT), as well as a VF NAT user guide and an FAQ file have been added under Procedure No. 1.1 ALT of the Formulate Development Projects procedures of the Formulate Programmes & Projects policy. The VF-NAT has been developed as a part of the OAI GEF audit management actions. The VF-NAT will be piloted between May-Dec 2021 when new VF programming requests are received. After the pilot phase, following a review and refinement, the tool will be rolled out in support of VF programming, in conjunction with the IWP process for 2022.
56. Quality Standards for Programming, April 19th, 2021
The paragraph on programming principles has been updated to reflect UNDP’s five programming principles: Leave No One Behind, Human Rights, Gender Equality and Women’s Empowerment, Sustainability and Resilience and Accountability.
55. Formulate Programmes and Projects, April 15th, 2021
The policy has been updated to include a clause for projects where UNDP plans to engage with the non-UN security sector that the UN's Human Rights Due Diligence Policy (HRDDP) applies which aims to ensure UNDP does not provide support to entities committing grave violations of international humanitarian, human rights and refugee law. The Formulate Development Projects procedures have been updated to include the UNDP HRDDP Implementation Framework Tool as a risk assessment tool if UNDP plans to engage with the non-UN security sector.
54. Formulate Programmes and Projects, February 11th, 2021
A one-stop-shop link to all environmental vertical fund (GEF & GCF) templates, procedures and policies in the POPP (POPP-11-3484) has been added as a guideline under Procedure No. 1.1 ALT of the Formulate Development Projects procedures of the Formulate Programmes & Projects policy. The link is in response to audit and provides a one-stop shop guidance map on GEF & GCF templates, procedures and policies in the POPP.
53. Programme and Project Management, February 1st, 2021
52. Programme and Project Management, January 15th, 2021
51. Social and Environmental Standards, January 1st, 2021
50. Appraise and Approve, December 18th, 2020
49. Select Responsible Parties and Grantees, July 22nd, 2020
48. Select Responsible Parties and Grantees, June 3rd, 2020
47. Development Services, June 2nd, 2020
Embedded template for Development Services agreement. (POPP-11-3241).
46. Formulate Programmes and Projects, February 4th, 2020
The Country Programme Document template is now available in the Formulate Programmes and Projects procedure table (Step 6). The CPD template has been updated to respond to changes brought by the United Nations Sustainable Development Cooperation Framework.
45. Programme and Project Management, December 4th, 2019
All PPM policies and procedures are now available in French except for those concerning Evaluation and Knowledge Product Production and Quality Assurance. To access translated content, click on the French language tab of the respective policy page.
43. Select Responsible Parties and Grantees, October 23rd, 2019
The French Standard Grant Agreement (Micro-Capital Grant) for Non-Credit Related Activities template is now available. To access the content, click on the French language tab. (Procedure table two, step four).
42. Select Responsible Parties and Grantees, April 4th, 2019
The Spanish Standard Grant Agreement (Micro-Capital Grant) for Non-Credit Related Activities template is now available. To access the document, click on the Spanish language tab (Procedure table two, step four).
41. Programme and Project Management, March 20th, 2019
All PPM policies and procedures are now available in Spanish except for those concerning Evaluation and Knowledge Product Production and Quality Assurance. To access translated content, click on the Spanish language tab of the respective policy page.
40. Development Services, March 1st, 2019
Fund code 32050 has been issued for Development Services. This is noted in step 4 of the Development Services procedures, section 3.0 of the main policy page. Please note that GMS needs to be charged for Development Services at the same rate it is charged for regular development projects.
39. Knowledge Product Production and Quality Assurance, March 1st, 2019
The new Knowledge Product Production and Quality Assurance chapter has been published under the Programming Standards section of the PPM. The policy and procedures apply to all knowledge products produced by UNDP where UNDP is a co-author. They also introduce a new online process and requirements for the publication of knowledge products, while shortening the steps required for clearance. In addition to the policy and procedures, the related guidelines have been published in the POPP library ("Knowledge Product Production Guidelines" document # POPP 11-2969). These offer in-depth information on different knowledge product types, life cycle steps, production processes, and quality assurance standards.
38. PPM Updates, February 22nd, 2019
The following revisions have been incorporated into the PPM policies and procedures in alignment with updated guidelines:
1. Removed all references to Country Director, in light of the RC/RR delinking.
2. Revised evaluation content to align with new decentralized evaluation guidelines.
3. Introduced the new Partner Capacity Assessment Tool and deleted references to previous capacity assessments.
4. Introduced the new Atlas User Guide that aligns with the PPM re-write, including new project types and portfolio management.
5. Engagement Facility policy: Removed limitation of equipment purchases as a percentage of annual expenditures, added a procedure that clarifies an Engagement Facility should be closed when it is no longer needed, updated fund code and receivable instructions.
6. Development Services policy: Clarified distinction between development services and memorandum for the provision of services (MPS), added procedure to close the development service in Atlas after the service has been delivered.
7. Clarified that in order for an implementing partner or responsible party to be selected as a pre-condition of funding, this must be received in writing from the donor.
8. Under Select Implementing Partner, clarified that private and non-governmental academic institutions are considered civil society, and publicly owned academic institutions are considered government entities.
9. Select Responsible Parties and Grantees:
10. Clarified low value performance-based payment reporting and assurance requirements.
11. Added an exchange of letters as an acceptable method of documenting the programme board's agreement to changes.
12. Increased maximum duration of bridging programmes form 18 months to 24 months.
13. Clarified content on asset disposal under Close and Transition. Asset ownership after the project should be included in the project document. If this has not been done, asset transfer/disposal plans must be agreed with the government and donor (if relevant).
14. Minor editorial adjustments and clarifications
37. Select Implementing Partners, December 14th, 2018
The new Partner Capacity Assessment tool was added to procedures steps 2.0 and 2.0 ALT, replacing other assessments that are part of the new streamlined tool.
36. Select Responsible Parties and Grantees, December 14th, 2018
The new Partner Capacity Assessment tool was added to steps 3 and 2.1 OPT of the Responsible Parties and Grantees procedures, replacing other assessments that are part of the new streamlined tool.
35. Performance Based Payments, December 14th, 2018
The new Partner Capacity Assessment tool was added to step 3.0 of the procedures, replacing other assessments that are part of the new streamlined tool.
34. Launch of Bold New Changes to Programme and Project Management, June 8th, 2018
The Programme and Project Management (PPM) policies and procedures have been re-written from end-to-end. The changes help UNDP to be a more agile and responsive development partner in a world that is changing rapidly.
The new approach:
1. Reduces burden. Many requirements were streamlined. Country offices estimate that the changes will reduce time burden by approximately 33 days per year per programming staff person.
2. Improves flexibility. New ways to deliver results with diverse partners enable UNDP to work more effectively on cross-border solutions, in crisis settings and more. These approaches will also help staff to work in a more integrated manner.
3. Bolsters innovation. The changes make it easier to revise programmes and projects based on learning and experimentation. The PPM fully integrates new UNDAF guidance and delivering as one. It enables new partnerships with the private sector, IFIs and more, and introduces innovative financial instruments.
More information about the changes is available on the Programme Effectiveness Knowledge Network, and visual guides complement the policies and procedures in the POPP.
33. Implementing a Programme Policy, February 13th, 2017
Updated CPD Template has been added. This template guides how theories of change should be incorporated throughout the country programme document (CPD) to explain our programming choices based on evidence, learning and UNDP's comparative advantages. Clearer expectations on how support to SDG achievement in the country should be reflected within the theory of change and as a coherent programming strategy is also included. Finally, a standard required statement has been added on Direct Project Costing in the Programme and Risk Management section.
32. Project Management: Implementing Policy, February 13th, 2017
The new project document template (2017) has been uploaded, reflecting new clauses on fraud prevention and accountability to strengthen risk management section.
31. New Policy on Quality Standards for Programming, March 1st, 2016
Offices are required to assure quality of all projects. The new programme design stage quality assurance assessment form is available here.
For project quality assurance, UNDP offices are required to use the following forms:
30. New Monitoring Policy, March 1st, 2016 Monitoring provides an opportunity to validate or adjust the theory of change and make evidence-based decisions to improve programming performance and results achievement. Evidence collected from monitoring is reviewed periodically to assess performance and inform actions and decisions. Such reviews focus on projects, programmes, the ABP/IWP, or the Strategic Plan.
29. Revised Programme and Project Management (PPM), March 1st, 2016New Project Document TemplateWhile the new project document template can be used immediately, it will be required for all new projects as of 1 March 2016. Country offices should take note of the strengthened resource planning requirements of the project document. All project inputs, including those provided by UNDP staff, are to be fully budgeted and included in the multi-year work plan.
28. Revised Programme and Project Management (PPM), March 1st, 2016
The CPAP will no longer be required for countries with a signed UNDAF
Please make sure the standard legal clauses are attached to the UNDAF. If your country does not have an UNDAF, you must still sign a CPAP with the Government, establishing national ownership over the programme.
27. Revised Programme and Project Management (PPM), March 1st, 2016
New Programming Instruments
To reflect new elements introduced by the Policies on Quality Standards for Programming and Monitoring, most references to the Country Programme Action Plan (CPAP) has been eliminated. When the reference to CPAP appears, it is alongside the UN Development Assistance Framework (UNDAF) as CPAP to serve as country programme document signed with government that established national ownership of the programme.
Annual Work Plans were replaced with Multi-Year Work Plans. The PPM chapter also updated links and references to the new project document template. It also removed references and links to old considerations of quality programming and project document check list, and replaced them with references to the new Quality Standards for Programming and the Quality Assurance rating tools at various stages. It also added pre-Project Appraisal Committee requirements for Country Programme Documents (CPD).
26. Revised Programme and Project Management (PPM), March 1st, 2016
The $500,000 threshold for the requirement to conduct the social and environmental screening procedure was replaced with an expanded list of risk-based exemption criteria. Projects that consist solely of any of the following components will be exempt from the screening requirement, to be documented as part of the QA process:
25. South-South and Triangular Cooperation Project Instrument, December 18th, 2014
A new project instrument for South-South and Triangular Cooperation projects is now available. It is based on the principles of South-South Cooperation (SSC) and enables multiple countries to efficiently, effectively and accountably contribute to joint results on equal terms, enhancing opportunities for substantive and operational results to be achieved.
24. Engagement Facility: New Programming Tool for Achieving Upstream Results, February 28th, 2014
The Engagement Facility provides a rapid and flexible response mechanism to support upstream policy results and test innovations with scaling-up potential. It gives Resident Representatives the ability to finance upstream activities through approving an Annual Work Plan, without requiring the processes accompanying a traditional project (such as a project document, PAC, etc). It replaces the funding facilities formerly known as Development Support Services (DSS) and Development Advisory Services (DAS).
23. Programme Management, February 25th, 2014
The Country Programme Document template and guidance has been further revised by implementing Executive Board decisions taken in the January 2014 session. The changes are:
22. Revised CPD Template, December 4th, 2013
A new template for the Country Programme Document (CPD) has been issued for country programmes going to the Executive Board starting in June 2014.
21. Elaboration of Social and Environmental Safeguards Policy, March 26th, 2013
UNDP's social and environmental safeguard screening policies have been consolidated into the introduction of the programme and project management section of the POPP. The changes clarify that the design and implementation of programmes and projects should (a) take into account the impacts and risks related to social and environmental sustainability; and (b) adequately avoid, mitigate or minimize any potential adverse impacts.
20. Authorizations for direct implementation, February 7th, 2013
This revision updates existing procedures on how organizational units can obtain authorization for direct implementation. The update clarifies the criteria by which requests should be assessed, and provides options for a risk-informed approach to delegation. These procedures have been developed for direct implementation by country offices, as well as by hosts of regional and global projects. Further revisions are forthcoming in 2013 based on a review of practice.
19. Project-level environmental and social screening procedure, May 29th, 2012
The programme and project chapter of POPP has been updated with the project-level environmental and social screening procedure. The screening procedure consolidates and harmonizes various safeguard standards that were proliferating across UNDP trust funds and other initiatives and were increasing the programming burden on country offices. The implementation of the procedure will be in phases, and initially it will apply to projects submitted to a project appraisal committee with a budget of US$500,000 or more.
18. Procedures for the review of Regional and National HDRs, May 8th 2012
The Results and Accountability chapter has been updated with the following procedures for the review of Regional and National HDRs: i) Regional HDRs must be systematically submitted to HDR Office's review to ensure that they are technically sound, and in congruence with the HDR template; ii) Relevant Bureaus' Senior Management must review all Regional HDRs and submit to the Administrator /Associate Administrator's perusal , with their recommendations, before publication; iii) National HDRs in politically sensitive contexts must also be reviewed by the relevant Bureaus' Senior Management and submitted to the Administrator/Associate Administrator's perusal.
17. 2011 ROAR, December 8th, 2011
The Country Office ROARs are now online and accessible at https://intranet.undp.org/global/roar/SitePages/Home.aspx. The Results and Accountability chapter of the POPP has been updated with the revised ROAR guidance. The support documents have been uploaded onto the Teamworks ROAR Discussion Page. As a very first step in completing their ROARs, every office needs to check that their outcomes are correctly reflected in the system. The contact email for support requests is firstname.lastname@example.org
16. POPP external access, December 1st, 2011
The external users can now access the pdf versions of POPP programme and project management and Corporate Guidance and Procedures for National Implementation of UNDP-supported Projects via UNDP internet link https://info.undp.org/global/popp/
15. Integrated Work Planning process, December 1st, 2011
Results and Accountability chapter has been updated with the detailed guidance on the revised Integrated Work Planning process. The amended IWP will link each unit's work to shared results in the ABP with the possibility of adding other results and actions that are important to that specific unit. The contents of the ABP and Bureau-level IWPs will provide the basis for performance agreements between the Administrator and Bureau Directors and this, in turn, will affect the RCAs of the next level of management and their teams. Progress towards the ABP and linked IWPs will be monitored on a regular basis, providing UNDP with a meaningful and much needed platform to have a periodic, collective conversation on strategic coherence and direction, as well as focus on results and performance.
14. Forthcoming changes in the Integrated Work Plan, October 31st, 2011
New IWP prescriptive content is forthcoming end November based on the AOC work on the corporate planning system.
13. Evaluation Policy, September 6th, 2011
The PPM chapter has been updated to integrate measures related to the new Evaluation Policy that was approved by the Executive Board in January 2011. The content is consistent with the Policy and the interim guidance that was launched in late 2010 and that was applied in the CPD evaluation plans submitted to the June 2011 Executive Board.
12. CPAP template, August 15th, 2011
Programme and Project Management section of POPP has been updated with the revised template for the Country Programme Action Plans (CPAP). The purpose of this update is to: (i) Align the results and resources framework of the CPAP to the revised CPD format; (ii) Make reference to the use of Standard Annex: Supplemental Provisions to the Project Documents: The Legal Context) in countries where SBAA has not been signed; (iii) Include standard text for security plan in section 10; (iv) Include provision for fast tracking and Gender Marker; (v) Delink the CPAP template from FAQs. The above changes bring the CPAP Template into line with recent programming policy changes. Please note that country offices that plan to adopt the CPAP for country programme cycles beginning January 2012 are required to use this revised template.
11. Update of the programme and project management section of the POPP, January 5th, 2011
The updated version of the programme and project management (PPM) section of the UNDP Programme and Operations Policies and Procedures (POPP) is now available through Microsoft SharePoint, a content management system with a better search function. This update covers the following:
1. National implementation (NIM). Certain project management procedures have been clarified and simplified based on the preparation of a corporate manual for national implementation (which will be launched shortly).
2. Planning, Monitoring and Evaluation. Greater emphasis is given to preparing a monitoring and evaluation framework, aligning UNDP's programme monitoring to the UNDAF annual review process, as well as considerations for programme completion and transition to the next programme cycle.
3. Integration of relevant UN policies. The UNDAF roadmap and analysis processes has been integrated, the UNDAF and UNDP country programme preparation have been combined into a single strategic planning for a programme process, and the option to prepare an UNDAF action plan has been included.
4. User-friendliness. The PPM has been slightly reorganized to improve navigation. The procedures themselves have been simplified, the steps per process have been reduced and the graphics have been clarified. Furthermore, you can find many of the frequently asked questions in the PPM FAQs.
10. Gender Marker in Project Document Template, December 15th, 2010
The gender marker is included on the cover page of the project document template and the multi-year workplan to improve programmatic accountability and to track the marker through the monitoring and evaluation process. Staff are reminded to provide indicative Output(s) with gender marker, which measures how much a project invests in gender equality and women's empowerment.
9. Interim 2010 guidance for country programme documents and costed evaluation plans, November 29th, 2010
The interim guidance for preparation of country programme documents and costed evaluation plans being prepared for submission to the Executive Board in 2011 is now available. The interim guidance contains links to revised templates (including the format of country programme document itself, results and resources framework and evaluation plan), forms and deadlines posted on the RBM platform. Upon the approval of the revised Evaluation Policy in January 2011, the relevant sections of the POPP will be updated.
8. Support system for 2010-11 Integrated Work Plan, November 25th, 2010
The comprehensive support system for 2010-11 Integrated Work Plan has been put in place to assist units in preparing their annual reports and work plans. This support system includes updated prescriptive content, frequently asked questions, on-screen guidance, and links to Teamworks discussion forums. Importantly, units can also take advantage of the Help Desk, which can be accessed by contacting email@example.com. A team stands ready to respond to queries and provide support. Similar to the ROAR, translated versions of the POPP and the additional guidance material will be made available in both Spanish and French. This is already in place for the ROAR, and will be ready for the integrated work plan by 5 February, 2010.
7. The UNDP publication policy, October 23rd, 2010
The UNDP publication policy has been revised to align with the Quality Assurance Procedure for Global and Regional Products and Publications endorsed by the OG in 2008. Broadly, the changes include Ethics Office guidance and Quality Assurance Procedures for staff members writing in a personal capacity and information about the setting up of a UNDP Ad Hoc High-Level Quality Assurance Committee.
6. POPP content clearance process, July 4th, 2010
Pending OG discussion on POPP governance, the Associate Administrator has introduced revised minimum steps expected prior to publication of content in POPP as follows:
5. Guidance on 2009 ROAR, January 4th, 2010
Guidance for preparation of 2009 Results Oriented Annual reports (ROARs) is now available in Results Management and Accountability Chapter in POPP. The reporting platform can be accessed at http://home.undp.org/roar/. Offices will use the same format that was used in 2008 with a few small adjustments: First, a number of questions have been removed and some sections have been shortened. Second, the ROAR is linked with the "Success Stories" website. Third, the offices are encouraged to report on transformational results at the policy and institutional levels that have emerged through multi-year, long-term engagements, rather than focusing on the progress of interventions undertaken during the current year. Finally, a short section (3.2) has been added to capture data on joint programming.
4. Updates in the Programme and Project Management section, December 1st, 2009
A series of updates in the programme and project management section has been introduced: To simplify monitoring requirements by making activity results criteria, quarterly reporting and issues/lessons learnt logs non-mandatory; To clarify the role of outcome board which can now be substituted by the relevant national structure; To harmonize terminology and provide clarification on approval procedures for global and regional programmes; and to make navigation and access easier, by using an annotated table of content, updating resource center, simplifying the language and removing duplications with other sections (such as ERM, RBM etc.)
3. New Country Programme Document tool on the ERBM Platform, November 10th, 2009
OSG is pleased to introduce a new country programme document feature of the ERBM platform. This tool is available to country offices preparing a country programme document. Its use is entirely optional. The main elements of the tool are:
Guidance in English, French and Spanish, a list of focal points, references, templates and forms. Users will also find:
2. Schedule for new country programme documents, October 9th, 2009
About 35 country offices will be developing new country programme documents in the next few months. This is taking place amid renewed pressure and interest in how UNDP is contributing to national priorities, focusing on mandated areas, mobilizing the right type of capacity at the country level, and applying learning from evaluations. These documents will, in most cases, be submitted to the Executive Board at its annual session in June-July 2010. The Programme and Project Management Cycles sub-process has been updated to include the latest preparation and submission schedule. The Operations Support Group will shortly be introducing a feature within the ERBM platform that will help country offices develop country programme documents online. This tool will also support dialogue between RBx and country offices during the formulation process.
1. Handbook on Planning, Monitoring and Evaluating for Development Results, September 18th, 2009
The new Handbook on Planning, Monitoring and Evaluating for Development Results was launched by the Administrator on 15 September 2009. Recognizing the importance of managing for development results from the design stage onwards, the Handbook includes a section on planning. It also intends to help you support national capacity development in the areas of planning and evaluation, in close collaboration with national counterparts and institutions. Work is under way to integrate the Handbook into different sections of the POPP, including the chapters on programme and project management, and results management and accountability.