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Announcement

34. Launch of Bold New Changes to Programme and Project Management, June 8th, 2018

The Programme and Project Management (PPM) policies and procedures have been re-written from end-to-end. The changes help UNDP to be a more agile and responsive development partner in a world that is changing rapidly.

The new approach:

1. Reduces burden. Many requirements were streamlined. Country offices estimate that the changes will reduce time burden by approximately 33 days per year per programming staff person.

2. Improves flexibility. New ways to deliver results with diverse partners enable UNDP to work more effectively on cross-border solutions, in crisis settings and more. These approaches will also help staff to work in a more integrated manner.

3. Bolsters innovation. The changes make it easier to revise programmes and projects based on learning and experimentation. The PPM fully integrates new UNDAF guidance and delivering as one. It enables new partnerships with the private sector, IFIs and more, and introduces innovative financial instruments.

More information about the changes is available on the Programme Effectiveness Knowledge Network, and visual guides complement the policies and procedures in the POPP.

33. Implementing a Programme Policy, February 13th, 2017

Updated CPD Template has been added. This template guides how theories of change should be incorporated throughout the country programme document (CPD) to explain our programming choices based on evidence, learning and UNDP's comparative advantages. Clearer expectations on how support to SDG achievement in the country should be reflected within the theory of change and as a coherent programming strategy is also included. Finally, a standard required statement has been added on Direct Project Costing in the Programme and Risk Management section. 

32. Project Management: Implementing Policy, February 13th, 2017

The new project document template (2017) has been uploaded, reflecting new clauses on fraud prevention and accountability to strengthen risk management section. 

31. New Policy on Quality Standards for Programming, March 1st, 2016

Offices are required to assure quality of all projects. The new programme design stage quality assurance assessment form is available here.

For project quality assurance, UNDP offices are required to use the following forms: 

30. New Monitoring Policy, March 1st, 2016

Monitoring provides an opportunity to validate or adjust the theory of change and make evidence-based decisions to improve programming performance and results achievement. Evidence collected from monitoring is reviewed periodically to assess performance and inform actions and decisions. Such reviews focus on projects, programmes, the ABP/IWP, or the Strategic Plan.

29. Revised Programme and Project Management (PPM), March 1st, 2016

New Project Document Template

While the new project document template can be used immediately, it will be required for all new projects as of 1 March 2016. Country offices should take note of the strengthened resource planning requirements of the project document. All project inputs, including those provided by UNDP staff, are to be fully budgeted and included in the multi-year work plan.

28. Revised Programme and Project Management (PPM), March 1st, 2016

The CPAP will no longer be required for countries with a signed UNDAF

Please make sure the standard legal clauses are attached to the UNDAF. If your country does not have an UNDAF, you must still sign a CPAP with the Government, establishing national ownership over the programme. 

27. Revised Programme and Project Management (PPM), March 1st, 2016

New Programming Instruments

To reflect new elements introduced by the Policies on Quality Standards for Programming and Monitoring, most references to the Country Programme Action Plan (CPAP) has been eliminated. When the reference to CPAP appears, it is alongside the UN Development Assistance Framework (UNDAF) as CPAP to serve as country programme document signed with government that established national ownership of the programme.

Annual Work Plans were replaced with Multi-Year Work Plans. The PPM chapter also updated links and references to the new project document template. It also removed references and links to old considerations of quality programming and project document check list, and replaced them with references to the new Quality Standards for Programming and the Quality Assurance rating tools at various stages. It also added pre-Project Appraisal Committee requirements for Country Programme Documents (CPD).

26. Revised Programme and Project Management (PPM), March 1st, 2016

The $500,000 threshold for the requirement to conduct the social and environmental screening procedure was replaced with an expanded list of risk-based exemption criteria. Projects that consist solely of any of the following components will be exempt from the screening requirement, to be documented as part of the QA process:

  • Preparation and dissemination of reports, documents and communication materials [existing exemption]
  • Organization of an event, workshop, training [existing exemption]
  • Strengthening capacities of partners to participate in international negotiations and conferences [new exemption]
  • Partnership coordination (including UN coordination) and management of networks [new exemption]
  • Global/regional projects with no country level activities (e.g. knowledge management, inter-governmental processes) [new exemption]

25. South-South and Triangular Cooperation Project Instrument, December 18th, 2014

A new project instrument for South-South and Triangular Cooperation projects is now available. It is based on the principles of South-South Cooperation (SSC) and enables multiple countries to efficiently, effectively and accountably contribute to joint results on equal terms, enhancing opportunities for substantive and operational results to be achieved.

24. Engagement Facility: New Programming Tool for Achieving Upstream Results, February 28th, 2014

The Engagement Facility provides a rapid and flexible response mechanism to support upstream policy results and test innovations with scaling-up potential. It gives Resident Representatives the ability to finance upstream activities through approving an Annual Work Plan, without requiring the processes accompanying a traditional project (such as a project document, PAC, etc).  It replaces the funding facilities formerly known as Development Support Services (DSS) and Development Advisory Services (DAS).

23. Programme Management, February 25th, 2014

The Country Programme Document template and guidance has been further revised by implementing Executive Board decisions taken in the January 2014 session. The changes are: 

  • incorporating how results contained in the results and resources framework relate to the strategic plan and organization-wide results framework; and 
  • the inclusion of a standard statement of accountability for programme results under the Section III: Programme and Risk Management.

22. Revised CPD Template, December 4th, 2013

A new template for the Country Programme Document (CPD) has been issued for country programmes going to the Executive Board starting in June 2014.

21. Elaboration of Social and Environmental Safeguards Policy, March 26th, 2013

UNDP's social and environmental safeguard screening policies have been consolidated into the introduction of the programme and project management section of the POPP. The changes clarify that the design and implementation of programmes and projects should (a) take into account the impacts and risks related to social and environmental sustainability; and (b) adequately avoid, mitigate or minimize any potential adverse impacts.

20. Authorizations for direct implementation. February 7th, 2013

This revision updates existing procedures on how organizational units can obtain authorization for direct implementation. The update clarifies the criteria by which requests should be assessed, and provides options for a risk-informed approach to delegation. These procedures have been developed for direct implementation by country offices, as well as by hosts of regional and global projects. Further revisions are forthcoming in 2013 based on a review of practice.

19. Project-level environmental and social screening procedure, May 29th, 2012

The programme and project chapter of POPP has been updated with the project-level environmental and social screening procedure.  The screening procedure consolidates and harmonizes various safeguard standards that were proliferating across UNDP trust funds and other initiatives and were increasing the programming burden on country offices. The implementation of the procedure will be in phases, and initially it will apply to projects submitted to a project appraisal committee with a budget of US$500,000 or more.

18. Procedures for the review of Regional and National HDRs, May 8th 2012

The Results and Accountability chapter  has been updated with the following procedures for the review of Regional and National HDRs: i) Regional HDRs must be systematically submitted to HDR Office's review to ensure that they are technically sound, and  in congruence with the HDR template; ii) Relevant Bureaus' Senior Management must review all Regional HDRs and submit to the Administrator /Associate Administrator's perusal , with their recommendations, before publication; iii) National HDRs in politically sensitive contexts must also be reviewed by the relevant Bureaus' Senior Management and submitted to the Administrator/Associate Administrator's perusal.

17. 2011 ROAR, December 8th, 2011

The Country Office ROARs are now online and accessible at https://intranet.undp.org/global/roar/SitePages/Home.aspx. The Results and Accountability chapter of the POPP has been updated with the revised ROAR guidance. The support documents have been uploaded onto the Teamworks ROAR Discussion Page. As a very first step in completing their ROARs, every office needs to check that their outcomes are correctly reflected in the system. The contact email for support requests is rbm@undp.org

16. POPP external access, December 1st, 2011

The external users can now access the pdf versions of POPP programme and project management and Corporate Guidance and Procedures for National Implementation of UNDP-supported Projects via UNDP internet link https://info.undp.org/global/popp/ 

15. Integrated Work Planning process, December 1st, 2011

Results and Accountability chapter has been updated with the detailed guidance on the revised Integrated Work Planning process. The amended IWP will link each unit's work to shared results in the ABP with the possibility of adding other results and actions that are important to that specific unit. The contents of the ABP and Bureau-level IWPs will provide the basis for performance agreements between the Administrator and Bureau Directors and this, in turn, will affect the RCAs of the next level of management and their teams. Progress towards the ABP and linked IWPs will be monitored on a regular basis, providing UNDP with a meaningful and much needed platform to have a periodic, collective conversation on strategic coherence and direction, as well as focus on results and performance.

14. Forthcoming changes in the Integrated Work Plan, October 31st, 2011

New IWP prescriptive content is forthcoming end November based on the AOC work on the corporate planning system.

13. Evaluation Policy, September 6th, 2011

The PPM chapter has been updated to integrate measures related to the new Evaluation Policy that was approved by the Executive Board in January 2011. The content is consistent with the Policy and the interim guidance that was launched in late 2010 and that was applied in the CPD evaluation plans submitted to the June 2011 Executive Board.

12. CPAP template, August 15th, 2011

Programme and Project Management section of POPP has been updated with the revised template for the Country Programme Action Plans (CPAP). The purpose of this update is to:  (i) Align the results and resources framework of the CPAP to the revised CPD format; (ii) Make reference to the use of Standard Annex: Supplemental Provisions to the Project Documents: The Legal Context) in countries where SBAA has not been signed; (iii) Include standard text for security plan in section 10; (iv) Include provision for fast tracking and Gender Marker; (v) Delink the CPAP template from FAQs. The above changes bring the CPAP Template into line with recent programming policy changes. Please note that country offices that plan to adopt the CPAP for country programme cycles beginning January 2012 are required to use this revised template.

11. Update of the programme and project management section of the POPP, January 5th, 2011

The updated version of the programme and project management (PPM) section of the UNDP Programme and Operations Policies and Procedures (POPP) is now available through Microsoft SharePoint, a content management system with a better search function.  This update covers the following:

1. National implementation (NIM). Certain project management procedures have been clarified and simplified based on the preparation of a corporate manual for national implementation (which will be launched shortly).

2. Planning, Monitoring and Evaluation. Greater emphasis is given to preparing a monitoring and evaluation framework, aligning UNDP's programme monitoring to the UNDAF annual review process, as well as considerations for programme completion and transition to the next programme cycle.

3. Integration of relevant UN policies. The UNDAF roadmap and analysis processes has been integrated, the UNDAF and UNDP country programme preparation have been combined into a single strategic planning for a programme process, and the option to prepare an UNDAF action plan has been included.

4. User-friendliness. The PPM has been slightly reorganized to improve navigation. The procedures themselves have been simplified, the steps per process have been reduced and the graphics have been clarified. Furthermore, you can find many of the frequently asked questions in the PPM FAQs.

10. Gender Marker in Project Document Template, December 15th, 2010

The gender marker is included on the cover page of the project document template and the multi-year workplan to improve programmatic accountability and to track the marker through the monitoring and evaluation process. Staff are reminded to provide indicative Output(s) with gender marker, which measures how much a project invests in gender equality and women's empowerment.

9. Interim 2010 guidance for country programme documents and costed evaluation plans, November 29th, 2010

The interim guidance for preparation of country programme documents and costed evaluation plans being prepared for submission to the Executive Board in 2011 is now available. The interim guidance contains links to revised templates (including the format of country programme document itself, results and resources framework and evaluation plan), forms and deadlines posted on the RBM platform. Upon the approval of the revised Evaluation Policy in January 2011, the relevant sections of the POPP will be updated.

8. Support system for 2010-11 Integrated Work Plan, November 25th, 2010

The comprehensive support system for 2010-11 Integrated Work Plan has been put in place to assist units in preparing their annual reports and work plans. This support system includes updated prescriptive content, frequently asked questions, on-screen guidance, and links to Teamworks discussion forums. Importantly, units can also take advantage of the Help Desk, which can be accessed by contacting rbm@undp.org. A team stands ready to respond to queries and provide support. Similar to the ROAR, translated versions of the POPP and the additional guidance material will be made available in both Spanish and French. This is already in place for the ROAR, and will be ready for the integrated work plan by 5 February, 2010.

7. The UNDP publication policy, October 23rd, 2010

The UNDP publication policy has been revised to align with the Quality Assurance Procedure for Global and Regional Products and Publications endorsed by the OG in 2008. Broadly, the changes include Ethics Office guidance and Quality Assurance Procedures for staff members writing in a personal capacity and information about the setting up of a UNDP Ad Hoc High-Level Quality Assurance Committee.

6. POPP content clearance process, July 4th, 2010

Pending OG discussion on POPP governance, the Associate Administrator has introduced revised minimum steps expected prior to publication of content in POPP as follows:

  1. MPN consultation (plus other consultations as deemed appropriate by the content owner) for any new or substantially revised procedures [as per existing arrangements]
  2. Sign off from other relevant content owners confirming their readiness to revise any other affected POPP section to ensure consistency across the board [new]
  3. For procedures introduced by the UN at large and mandatory for UNDP: OG endorsement prior to approval on behalf of UNDP in inter-agency fora (if possible); or review of implications of policy/ procedures by OG immediately following approval at inter-agency level [new]
  4. Sign off from RBx acknowledging their awareness of and readiness to implement content [new]. There are three possible routes for RBx sign-off:
    • an e-round consultation with the Deputy Directors of the Regional Bureaus, sponsored by the content owner (minimum turn-around one week).  Procedural changes that follow this route will be reviewed for publication clearance by OSG on the recommendation of the content owner, upon submission of the completed template (attached).  Once cleared, OSG will simultaneously share the content with the Associate Administrator for information, along with the completed submission template
    • an e-round sponsored by the OG secretariat, as may be called for by the OG on the basis of an earlier discussion, or by decision of the AA
    • full discussion in the OG for material that must be very closely scrutinized because of its newness or particular sensitivity.

5. Guidance on 2009 ROAR, January 4th, 2010                   

Guidance for preparation of  2009 Results Oriented Annual reports (ROARs) is now available in Results  Management and Accountability Chapter in POPP. The reporting platform can be accessed at http://home.undp.org/roar/. Offices will use the same format that was used in 2008 with a few small adjustments: First, a number of questions have been removed and some sections have been shortened. Second, the ROAR is linked with the "Success Stories" website. Third, the offices are encouraged to report on transformational results at the policy and institutional levels that have emerged through multi-year, long-term engagements, rather than focusing on the progress of interventions undertaken during the current year. Finally, a short section (3.2) has been added to capture data on joint programming.

4. Updates in the Programme and Project Management section, December 1st, 2009

A series of updates in the programme and project management section has been introduced: To simplify monitoring requirements by making activity results criteria, quarterly reporting and issues/lessons learnt  logs non-mandatory; To clarify the role of outcome board which can now be substituted by the relevant national structure; To harmonize terminology  and provide clarification on approval procedures for global and regional programmes; and to make navigation and access easier, by using an annotated table of content, updating resource center, simplifying the language and removing duplications with other sections (such as ERM, RBM etc.)

3. New Country Programme Document tool on the ERBM Platform, November 10th, 2009

OSG is pleased to introduce a new country programme document feature of the ERBM platform. This tool is available to country offices preparing a country programme document. Its use is entirely optional. The main elements of the tool are:

Guidance in English, French and Spanish, a list of focal points, references, templates and forms. Users will also find:

  • An interface that allows users to directly type (or copy and paste) sections of the CPD online
  • A preview mode
  • A feature that allows users to upload supporting documents
  • An archive and submission history, plus the final version of the document that will be submitted to the Executive Board 

2. Schedule for new country programme documents, October 9th, 2009

About 35 country offices will be developing new country programme documents in the next few months. This is taking place amid renewed pressure and interest in how UNDP is contributing to national priorities, focusing on mandated areas, mobilizing the right type of capacity at the country level, and applying learning from evaluations. These documents will, in most cases, be submitted to the Executive Board at its annual session in June-July 2010. The Programme and Project Management Cycles  sub-process has been updated to include the latest preparation and submission schedule. The Operations Support Group will shortly be introducing a feature within the ERBM platform that will help country offices develop country programme documents online. This tool will also support dialogue between RBx and country offices during the formulation process.

1. Handbook on Planning, Monitoring and Evaluating for Development Results, September 18th, 2009

The new Handbook on Planning, Monitoring and Evaluating for Development Results was launched by the Administrator on 15 September 2009. Recognizing the importance of managing for development results from the design stage onwards, the Handbook includes a section on planning. It also intends to help you support national capacity development in the areas of planning and evaluation, in close collaboration with national counterparts and institutions. Work is under way to integrate the Handbook into different sections of the POPP, including the chapters on programme and project management, and results management and accountability. 

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