Programme and Operations Policies and Procedures

 

The updated Harmonized Approach to Cash Transfers (HACT) policy is now available in French. To access the document, click on the French language tab.
 

The updated Enterprise Risk Management policy and procedures, which are now available in English, French and Spanish, call for a change in how UNDP collectively approaches risk management in order to become a smarter and more agile organization. They provide a roadmap for moving from risk averse to responsible risk taking practices. To access the Spanish and French documents, click on the relevant language tabs.

The policy has been updated to reflect the newly issued mileage ST AI by the UN in clause 39.

1.      Removed all references to Country Director, in light of the RC/RR delinking.

2.      Revised evaluation content to align with new decentralized evaluation guidelines.

3.      Introduced the new Partner Capacity Assessment Tool and deleted references to previous capacity assessments.

4.      Introduced the new Atlas User Guide that aligns with the PPM re-write, including new project types and portfolio management.

5.      Engagement Facility policy: Removed limitation of equipment purchases as a percentage of annual expenditures, added a procedure that clarifies an Engagement Facility should be closed when it is no longer needed, updated fund code and receivable instructions.

6.      Development Services policy: Clarified distinction between development services and memorandum for the provision of services (MPS), added procedure to close the development service in Atlas after the service has been delivered.

7.      Clarified that in order for an implementing partner or responsible party to be selected as a pre-condition of funding, this must be received in writing from the donor.

8.      Under Select Implementing Partner, clarified that private and non-governmental academic institutions are considered civil society, and publicly owned academic institutions are considered government entities.

9.      Select Responsible Parties and Grantees:

1. Clarified that the same policies and procedures for selecting civil society partners as responsible parties are used for private and non-governmental academic institutions and foundations, as well as state-owned enterprises. I.e., these institutions are not classified as civil society organizations, but we use the same approach to select them.
2. Clarified that innovation challenge prizes are used in DIM projects or via CO support to NIM projects.
3. Aligned content on low value grants with new operational guidance.
4. Replaced micro-capital grant agreement template with new low value grant agreement template.

10.  Clarified low value performance-based payment reporting and assurance requirements.

11.  Added an exchange of letters as an acceptable method of documenting the programme board's agreement to changes.

12.  Increased maximum duration of bridging programmes form 18 months to 24 months.

13.  Clarified content on asset disposal under Close and Transition. Asset ownership after the project should be included in the project document. If this has not been done, asset transfer/disposal plans must be agreed with the government and donor (if relevant.)

14.  Minor editorial adjustments and clarifications

​UNDP offices can now monitor actual revenues earned from provisions of SLA/MOU or UPL/LPL services through the Corporate Agency Services Revenue Report. A link to this newly developed report has been added to the Explanatory Notes column under step 11 of the Universal Price List (UPL) and Local Price List (LPL) procedure table.

​Step 6 of the GMS Fee Set-up and Collection procedure table was updated with the most recent link to the actual effective GMS PowerBI report, derived from actual GL expenses posted to projects. The link appears in the Explanatory Notes column.

​Section 8 of the Financial Closure of Development Projects was updated to specify that before the status of a project is changed to financially closed, the eChecklist from Atlas Project Closure Workbench must be completed.

​Notes for the Ex-Ante in Section 54 of the Procurement Oversight and Procurement Review Committees policy was updated to reflect streamlining measures recently set forth by the Bureau of Management Services that provide exemptions from the need to submit for ex-ante review for successful previous experience and repetitive country specific (local) LTAs for country office operations supports such as for travel, security, and cleaning services, as there is sufficient specific corporate guidance and templates on the procurement of the said goods/services.

​The new Partner Capacity Assessment tool was added to step 3.0 of the procedures, replacing other assessments that are part of the streamlined tool.

​The new Partner Capacity Assessment tool was added to procedures steps 2.0 and 2.0 ALT, replacing other assessments that are part of the streamlined tool.

​The MoU template has been updated in English and Spanish. It is linked in step 1 of the Formalizing private sector partnerships through MOU procedures on the Private Sector Partnerships policy page. Kindly note that the French version of the MOU template is under review and will be available again once finalized.

​The Harmonized Approach to Cash Transfers (HACT) procedures are now available in French. To view the procedure table, click on the French language tab.

​Sections 1 and 4 of the UNDP Corporate Purchasing Card Management policy were updated to reflect that the single payment limit has been raised from $2,500 to $5,000.

The GMS Fee Set-up and Collection policy is now available in French. To access the document, click on the French language tab.​Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.