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Programme and Operations Policies and Procedures

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Formulate Programmes and Projects

The “Oversight Readiness Capacity Assessment” (ORCA) tool (previously called the VF needs assessment tool) has been completed and fully digitized. The tool was developed by BPPS-NCE in consultation with the BMS and Regional Bureaus, as well as the BPPS - Effectiveness Group. The objective of the ORCA tool is to help UNDP effectively manage risks across its Vertical Fund portfolio and perform its Quality Assurance (QA) function (as Accredited Entity to specific Funds). Accordingly, the tool has been designed to assess adequacy of current resources and/or provisions needed at the CO to effectively perform its ‘oversight responsibilities’ when deciding to take on additional programming requests related to VF projects. The ORCA assessment tool can be accessed through the CO dashboard in PIMS+ and detailed instructions on how to use and access the tool is provided in the User Guide and FAQ documents uploaded to under “Formulate Development Projects” in POPP.

17/05/2022Programme and Project Management
Commercial Air Travel Safety Guidelines

The UNDP Air Travel Safety Guidelines has been revised to align with the United Nations Security Management System (UNSMS) policy changes, namely the replacement of the UNSMS Air Travel Safety Policy with Guidance as well as updating roles and responsibilities in UNDP’s air travel decision-making process. These guidelines are applicable to all UNDP personnel on official travel via commercial air operators, and donated flights as defined in the UNSMS Commercial Air Travel Safety Guidance.

13/05/2022Security
Security Policy

The United Nations Security Management System (UNSMS) applicability policy sets out the framework for UNSMS organizations to identify the categories of persons within their respective administrative structure and rules to whom UNSMS policies should apply. As a result, the UNDP Security Applicability Guideline provides guidance as to the persons UNDP should take into account when implementing UNSMS policies and from whom UNDP expects compliance to security policies, procedures and practices. The guideline also clarifies those persons under UNDP’s security accountability and responsibility. The recent revision of the UNSMS policy emphasizes the notion that contractual relationship underpinned applicability and stipulated the varying modalities through which contractual relationship may be established. The policy also notes that persons providing services to a UNSMS organization on less than a full-time basis were only considered UNSMS personnel when actually providing services to the UNSMS organization. These changes were contextualized in the UNDP Security Applicability Guideline in alignment with the UNSMS policy.

11/05/2022Security
Framework of Accountability for Security

Minor editorial changes redirecting links in the policy to the Security Office SharePoint page.

22/04/2022Security
Security Policy

Minor editorial changes have been made to the policy and to the UNMSM Operational Guidelines redirecting links therein to the Security Office SharePoint page.

22/04/2022Security
Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets

The purpose of the Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets policy and procedures is to provide Country Offices, Regional Bureaus, Central Units and HQ Units (“Offices”) with the relevant policy and procedures, including the required due diligence for submitting a write-off request for approval in line with UNDP’s Financial Rules and Regulations. The policy and accompanying procedures are applicable to all items except for Asset Management: Property, Plant & Equipment (PP&E) and Asset Management: Intangible Assets.  Write-offs pertaining to PP&E and Intangible Assets are included in the Administrative Services policy area under the Asset Management – Property, Plant and Equipment policy subchapter and under the Asset Management – Intangible Assets policy subchapter.

19/04/2022Financial Resources Management
Visual guide on cost recovery

A visual guide on cost recovery has been published in Resource Planning and Cost Recovery here and in Business Processes here. The guide provides an overview of the process flow steps of all procedures, as well as the tools and guidance for cost recovery in UNDP for delivery enabling services, general management support and UN agency services with links to the relevant cost recovery resources in the POPP for each process flow step.These are the direct links to the guides in pdf:


23/03/2022Financial Resources Management
Home Leave

 The Home Leave policy procedures were updated in steps 6 and 8 to clarify the staff member’s obligation to inform GSSC/BES of changes to the scheduled home leave travel. In addition, staff who do not certify their home leave travel within 90 days from return, will have their home leave lump-sum recovered.

18/03/2022Human Resources Management
UN Travel Documents and National Passport

Section 3.0 (procedures) has been updated to reflect the introduction of the UNall Service Portal. Changes were made to steps 2, 3, 4, 5 and 6 of the Application for UN Laissez-Passer (UNLP) and UN Family Certificates (UNFCs) procedure. Additionally, changes were made to steps 1 and 2 of the Application for UN Certificates (UNC) procedure.

18/03/2022Administrative Services
Visas at Headquarters (New York)
The PT.61 “Application for G-4 Visa” form, available in the Visas at Headquarters (New York) policy under the Templates and Forms section, has been updated to reflect the following:
- Stylistic changes on pages 1 and 2.
- Updated contact details.
- A change in the number of requested copies to 2 for all required documents.
- Addition of the marital status effective date on the supplemental page.


17/03/2022Administrative Services
Rank-in-Post

The Rank-in-Post policy is now available in French. To access the document, click on the French language tab.

28/02/2022Human Resources Management
Rules and Procedures for the UNDP Compliance Review Panel (CRP)

The Rules and Procedures for the UNDP Compliance Review Panel (CRP) are now available in French. To access the document, click on the French language tab.

28/02/2022Human Resources Management
Financial Resources Management,

The following policies are now available in French. To access the content, click on the French language tab of the respective policy page:

1. Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083)

2. Trust Fund Management

3. Certified Donor Reports



24/02/2022Financial Resources Management
Financial Resources Management

The following policies are now available in French. To access the content, click on the French language tab of the respective policy page:

1. Disbursing Funds (Making Payments)  

2. Atlas Financial Closure Instructions

3. Accounts Payable

4Prepayments


23/02/2022Financial Resources Management
Financial Resources Management22/02/2022Financial Resources Management
Financial Resources Management,

The following policies are now available in French. To access the content, click on the French language tab of the respective policy page:

1. Receipt of Services.

2. Receipt of Goods and Application of Incoterms.

3. Receipt of Goods DAP and Application of Incoterms.



21/02/2022Financial Resources Management
UN Travel Documents and National Passport,

The United Nations Travel Documents Programme (UNTDP) within the Travel and Transportation Section (TTS) of the Department of Operational Support (DOS) has issued an amendment to “Standard Operating Procedure for the Issuance of United Nations Travel Documents” (SOP). Updated guidance for the provision of ‘Red Laissez-Passers Without Insert’ (referred to as Exceptional Red Laissez-Passers or ERLPs) is outlined in the new SOP. A submission template for ERLP requests is provided. RRs at the D1 level or below will not receive a red UNLP unless the request is signed off by the UNDP Administrator and approved by the USG of DOS.

10/02/2022Administrative Services
Financial Resources Management, 07/02/2022Financial Resources Management
ICT Disaster Recovery Standards for UNDP Offices

Paragraphs 10, 45, 46, 60 and 55 of the policy have been updated in response to UNBOA audit recommendations to clarify the responsibilities of offices in creating their disaster recovery plans, including documenting any arrangements made with cloud providers.

07/02/2022Information and Communications Technology
Financial Disclosure

The Financial Disclosure policy is available in French and Spanish. To access the documents, click on the French and Spanish language tabs.

01/02/2022Ethics
Financial Accountability and Internal Controls

The Financial Accountability and Internal Controls policy is now available in French. To access the document, click on the French language tab.

31/01/2022Financial Resources Management
Maintenance and Usage of Chart of Accounts

The Maintenance and Usage of the Chart of Accounts policy is now available in French. To access the document, click on the French language tab.

31/01/2022Financial Resources Management
Refunds to Donors

 The Refunds to Donors policy is now available in French. To access the document, click on the Frenchh language tab.

28/01/2022Financial Resources Management
Financial Closure of Development Projects

The Financial Closure of Development Projects policy is now available in French. To access the document, click on the French language tab.

27/01/2022Financial Resources Management
Security Policy

The UNDSS has updated several policies and guidance documents (i.e. Framework of Accountability, Road Safety, Local Cost Shared Security Budget, and Commercial Air Travel) and therefore links to these referenced documents have been updated in the policy in the following paragraphs: 7, 50, 77, 105, 111, 120, 123.

25/01/2022Security
Commercial Air Travel Safety Guidelines

​The UNDP Security Office launched its new Intranet webpage, and therefore links to documents referenced therein have been updated in the policy in the following paragraphs: 13, 22b, 26.

25/01/2022Security
Financial Closure of Trust Funds

The Financial Closure of Trust Funds policy is now available in French. To access the document, click on the French language tab

24/01/2022Financial Resources Management
Formulate Programmes and Projects

The Country Programme Document (CPD) template has been updated to reflect the outcomes of the Strategic Plan 2022 – 2025 and includes references to the plan’s six signature solutions and three enablers. The updated CPD template is linked in Step 6.0 of the Formulate Programmes procedures.

20/01/2022Programme and Project Management
Appraise and Approve

The Delegation of Authority Templates for GEF and GCF Programming have been updated to reflect minor revisions in page 1 to clarify the division of responsibilities and accountabilities as set out in the RACI. The updated templates are linked in Step 2.1 VERT of the Development Project procedures.

17/01/2022Programme and Project Management
Corporate Purchasing Card

January 17, 2021 - The Corporate Puirchasing Card Policy policy is now available in French. To access the document, click on the French language tab.

17/01/2022Administrative Services
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