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Programme and Operations Policies and Procedures

  
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Cost Recovery from Other Resources - GMS

​Section 7 of the Cost Recovery from Other Resources - General Management Support (GMS) policy was updated to reflect that regarding agencies’ contribution to RCO activities, GMS should be applied in line with the corporate cost recovery policy, since the 2016 Advisory note for the UNDG Cost Sharing Funds for the RC system no longer applies and is hereby revoked as of 1 January 2019.

17/01/2019Financial Resources Management
GMS Fee Set-up and Collection

​Step 6 of the GMS Fee Set-up and Collection procedure table was updated with the most recent link to the actual effective GMS PowerBI report, derived from actual GL expenses posted to projects. The link appears in the Explanatory Notes column.

20/12/2018Financial Resources Management
Post Travel

​Section 4 of the Post Travel policy was expanded to specify that for travel booked through HQ travel management service provider, Ultramar, Atlas captures the flown boarding status from the airline, in most cases. This eliminates the need for the traveler to submit boarding passes for air travel when the information is electronically reported in Atlas. Staff members and travel administrators (arranging travel on behalf of non-staff members), using the HQ travel management services provider, should retain the original travel documentation until the travel claim has been processed, in the event that it is needed to substantiate the travel dates.

17/12/2018Administrative Services
Financial Closure of Development Projects

​Section 8 of the Financial Closure of Development Projects was updated to specify that before the status of a project is changed to financially closed, the eChecklist from Atlas Project Closure Workbench must be completed.

17/12/2018Financial Resources Management
Procurement Methods

​Section 79.e. of the Procurement Methods policy was updated to reflect streamlining measures recently set forth by the Bureau of Management Services that provide exemptions from the need to submit for ex-ante review for successful previous experience and repetitive country specific (local) LTAs for country office operations supports such as for travel, security, and cleaning services, as there is sufficient specific corporate guidance and templates on the procurement of the said goods/services.

14/12/2018Procurement
Procurement Oversight and Procurement Review Committees

​Notes for the Ex-Ante in Section 54 of the Procurement Oversight and Procurement Review Committees policy was updated to reflect streamlining measures recently set forth by the Bureau of Management Services that provide exemptions from the need to submit for ex-ante review for successful previous experience and repetitive country specific (local) LTAs for country office operations supports such as for travel, security, and cleaning services, as there is sufficient specific corporate guidance and templates on the procurement of the said goods/services.

14/12/2018Procurement
Contract Management

​Contract Management Guidelines (including updates on contract amendments and LTAs) have been added to the Contract Management main policy page. They are linked in step 1 of the Contract Management procedure table.

14/12/2018Procurement
Performance Based Payments

​The new Streamlined Capacity Assessment tool was added to step 3.0 of the procedures, replacing other assessments that are part of the streamlined tool.

14/12/2018Programme and Project Management
Select Responsible Parties and Grantees

​The new Streamlined Capacity Assessment tool was added to steps 3 and 2.1 OPT of the Responsible Parties and Grantees procedures, replacing other assessments that are part of the streamlined tool.

14/12/2018Programme and Project Management
Select Implementing Partners

​The new Streamlined Capacity Assessment tool was added to procedures steps 2.0 and 2.0 ALT, replacing other assessments that are part of the streamlined tool.

14/12/2018Programme and Project Management
Anti-Fraud Policy

The Anti-Fraud Policy has been updated to reflect UNDP’s review of the policy and assessment of fraud risks faced by the organization. The updates include:

1. The UN’s single definition of what constitutes fraud, as well as cases of suspected or presumptive fraud, as recommended by the Joint Inspection Unit of the UN and as formulated, and approved by the High-Level Committee on Management (HLCM) pursuant to General Assembly resolution A/RES/70/238.

2. References on criminal accountability of United Nations officials and experts on mission pursuant to General Assembly resolution A/RES/62/63, which states that credible allegations of a crime committed by United Nations officials or experts on mission may be brought by the Secretary-General to the attention of the States against whose nationals such allegations are made.


13/12/2018Accountability
Private Sector Partnerships

​The MoU template has been updated in English and Spanish. It is linked in step 1 of the Formalizing private sector partnerships through MOU procedures on the Private Sector Partnerships policy page. Kindly note that the French version of the MOU template is under review and will be available again once finalized.

06/12/2018Partnerships
Harmonized Approach to Cash Transfers (HACT)

​The Spanish version of the Harmonized Approach to Cash Transfers (HACT) policy is currently under review and will be available again on POPP once finalized. The HACT procedures remain available in Spanish. To access these, click on the Spanish language tab.

04/12/2018Financial Resources Management
Harmonized Approach to Cash Transfers (HACT)

​The Harmonized Approach to Cash Transfers (HACT) procedures are now available in French. To view the procedure table, click on the French language tab.

04/12/2018Financial Resources Management
Combined Delivery Report

The Combined Delivery Report policy is now available in French. To access the document, click on the French language tab.

29/11/2018Financial Resources Management
Corporate Purchasing Card

​Sections 1 and 4 of the UNDP Corporate Purchasing Card Management policy were updated to reflect that the single payment limit has been raised from $2,500 to $5,000.

21/11/2018Administrative Services; Financial Resources Management; Procurement
Direct Payments

​The Direct Payments policy is available in French. To access the document, click on the French language tab. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

16/11/2018Financial Resources Management
GMS Fee Set-up and Collection

The GMS Fee Set-up and Collection policy is now available in French. To access the document, click on the French language tab.​Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

16/11/2018Financial Resources Management
Salaries and Related Allowances Landing Page

​The following notice has been posted on the Salaries and Related Allowances Landing Page in order to provide clarity:

As the appointments of individual UNDP staff are based on the UN Staff Regulations and UN Staff Rules, legal and administrative interpretations shall be made on the basis of these instruments. Salaries and related allowances and benefits that are based on the UN Staff Regulations and UN Staff Rules as well as relevant published policies, are normally paid through payroll.

The UN Common System Allowances that are mandated by the Chairman, International Civil Service Commission (ICSC) must be managed in accordance with the criteria established and approved by the ICSC.

Any other ad-hoc administrative and operational allowances or one-time lump sum payments that are established locally require approval by Headquarters prior to implementation.

15/11/2018Human Resources Management
Managing Prescriptive Content (POPP)

The Managing Prescriptive Content main policy is now available in French. To access the document, click on the French language tab. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

14/11/2018Accountability
Sourcing and Market Research

​The procedure table, "eTendering Approval Roles" has been added to section 3.0 of the Sourcing and Market Research main policy page. The template, "Management of the Approver Roles in ATLAS eTendering" is linked to step 1 of the procedure table and is available in the POPP library. The document provides guidance on eTendering, an Atlas module that enables UNDP buyers to manage tender processes online.

12/11/2018Procurement
Salary Advance

​E-services functionality for purposes of requesting salary advances has been integrated into the Salary Advances Policy. The Staff Advances eServices Tool User Guide has been uploaded to the POPP library and linked to the Salary Advances Policy procedures. The link to Atlas E-Services has also been added to the procedures.

02/11/2018Human Resources Management
Purchase Orders (Commitments, Maintenance and Closure)

​Approval limits have been updated as per approved ICF ones.

31/10/2018Financial Resources Management
Purchase Orders (Commitments, Maintenance and Closure)

The threshold for the use of E-requisitions where a PO is also not required was increased from USD 2,500, to USD 5,000 in section 17 of the Purchase Orders policy, as well as step 1 of the Purchase Orders procedures. For all travel related transactions see POPP Duty Travel.

24/10/2018Financial Resources Management
Raising E-Requisitions

​The threshold for the use of E-requisitions where a PO is also not required was increased from USD 2,500, to USD 5,000 in section three of the Raising E-requisitions policy. For all travel related transactions see POPP Duty Travel.

15/10/2018Financial Resources Management
Accounts Payable

​The small value purchase threshold for non-PO vouchers was increased from USD 2,500, to USD 5,000 in section 6.a. of the Accounts Payable policy. The use of E-requisitions/POs are not mandatory but recommended for small value purchases of under USD 5,000.

15/10/2018Financial Resources Management
Evaluation of Offers

The Evaluation of Offers policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

03/10/2018Procurement
Vendor Sanctions

The Vendor Sanctions policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

03/10/2018Procurement
Procurement Authority and Increased Delegated Procurement Authority

The Procurement Authority and Increased Delegated Procurement Authority main policy is now available in French. The Procurement Authority and Increased Delegated Procurement Authority main policy is now available in French.

03/10/2018Procurement
Sustainable Procurement

The Sustainable Procurement main policy is now available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

02/10/2018Procurement
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