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The UNDP Standard Lease Agreement Form is now available in French (document ID POPP-11-3045) in the templates library.
The MOA of Temporary Custody of UNDP Property is now available in French (document ID POPP-11-3046) in the templates library.
The Waiver of Liability for UNDP Vehicles is now available in French (document ID POPP-11-3047) in the templates library.
The Delegation of Authorities policy is now available in French. To access the document, click on the French language tab.
The Common Services Project Management main policy is now available in French.
The Depreciation, Reconciliations Reports, and Centralized Functions main policy is now available in French. To access the document, click on the French language tab.
Eliminated references to processing travel through the AP module. Eliminated need to obtain supervisor approval for travel 'in writing' to reflect the introduction of e-services (absence management) which now includes duty travel. Updated link to T&E user guide.
Removed the reference to paper travel authorization
Eliminated references to processing travel through the AP module and updated text to reflect the payroll deduction option in the Post Travel policy and procedure table.
The Opening and Closing of Bank Accounts policy and procedures were revised and expanded as follows:
1. The procedure table, “Closing a Bank Account in a Regular Operating Environment” was added to section 3.0 of the policy page.2. Clauses 4 and 5 were added to the policy.3. Minor editorial adjustments and clarifications.
The updated Micro Purchasing Canvassing form is now available in French (document ID POPP-11-3037) in the templates library.
The updated Micro Purchasing Canvassing form is now available in Spanish (document ID POPP-11-3038) in the templates library.
The Micro Purchasing Canvassing form has been simplified through the removal of multiple non-essential fields. The aim is to have in one form, the minimum required information to comply with the Micro-Purchasing procedures; and to include the necessary information to proceed with Atlas transactions.
The Agency Implementation Finances policy has been updated throughout to provide guidance to country offices on the use of local funding to agencies for project implementation via account 16010.
The Individual Contract Procurement Notice template is now available in Spanish. It is linked in clause 81 of the Spanish IC policy and found in the POPP templates library (document ID POPP-11-3027). To access the document, click on the Spanish language tab.
Effective 1st July 2019, two new activities have been automated and introduced in the agency billing system. The UPL section of POPP has been revised accordingly to reflect the new activities i.e. Activity 6 and Activity 7.
The Cost Recovery from Other Resources - GMS policy was amended as follows in order to provide greater clarity. The various costs that are funded from projects and GMS are now presented in paragraph 17 instead of hyperlinks.
The eTendering User Guide has been linked to step 2 of the procedure table on the Sourcing and Market Research main policy page. This addition is part of the global roll out of the eTendering system for the on-line management of all international competitive procurement valued at USD 150,000 and above. The use of eTendering will become mandatory from September 01, 2019.
The template, Individual Contract On Behalf of a UN Agency, is now available in English (document ID POPP-11-3021) and Spanish (document ID POPP-11-3020). These are available in the POPP templates library.
The Repatriation Grant policy is now available in Spanish. To access the content, click on the Spanish language tab.
The Death policy is available in Spanish. To access the document, click on the Spanish language tab.
The Expiration of Fixed-Term Appointment policy is available in Spanish. To access the document, click on the Spanish language tab.
The Termination of Appointment for Reasons of Health policy is available in Spanish. To access the document, click on the Spanish language tab.
Service credit for entitlement accrual
50. All accrued annual leave must be
exhausted prior to starting SLWOP, except in the case of SLWOP granted
for military service as per staff rule 5.3 (c), for technical assignment
as per staff rule 5.3 (b) or SLWOP following any of the parental leave
entitlements, or as per paragraph 11 (k), SLWOP granted to locally
recruited staff members for UNV assignments.
54. Visas which a staff member has been
granted on the basis of their employment with the Organization pertain
to active service. A staff member’s authorized stay in the United States
expires automatically upon separation from service (which includes
entry into special leave with or without pay of more than 30 days) or
transfer to a duty station outside the United States, even if the G-4
visa stamped in the passport indicates that it is valid beyond the
separation or transfer date. If a staff member on special leave wishes
to remain in the duty station for study purposes, for instance, the
staff member is responsible for obtaining the requisite visa. UNDP will
not sponsor or support any such applications and will abide by its
obligations towards the host country.
Separation from service after special leave without pay
62. If the staff member has not
identified or accepted a suitable placement at the expiry of SLWOP or
its extension(s), they will be separated from service in accordance with
the UN Staff Regulations and Rules or the terms specified in the letter
granting the approval for SLWOP.
67. Upon approval of any type of special
leave, a communication to the staff member to this effect stating the
terms of the leave and administrative formalities (together with a copy
of this policy) is prepared by the respective HR contact in UNDP, and
should include the following information:
Confirmation that all accrued annual leave to date will be exhausted
prior to commencing special leave (with or without pay) except for
reasons mentioned under paragraphs 49 and 50