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Publishing errors in the policy have been corrected.
The new Software License and Services Agreement (POPP-11-3431) has been uploaded to the POPP templates library. Business Units should use this template when procuring a license to use commercially available software - both when the license is procured for UNDP’s internal use of the software, and when the license is procured by UNDP for a third party (such as a governmental entity or another UN entity).
The US Letter of Credit (LOC) Agreements policy and accompanying guidelines have been updated as follows:
Additional guidance has been captured in the Safe Management policy for the Safe Deposit Lockbox for the purpose of off-site storage of IT devices.
The RACI (Roles/Accountability/Consult/Inform) matrix is now available to clarify the roles and accountabilities for the GEF project cycle from origination to project financial closure, including oversight. This is only applicable for GEF-funded projects. It is linked in the relevant procedure steps of the following PPM chapters: 1) Formulate Programmes and Projects (Development Projects, Step 1.1 ALT)2) Appraise and Approve (Development Project, 2.1 VERT)3) Deliver Results (Step 3.0)4) Provide Oversight (Step 1.0)5) Close and Transition (Projects, Step 2.0)
Updates to the ICF provide additional clarity on the responsibilities for monitoring budget overrides, and overseeing override match exception functions. Additional sentences have been added on override match exceptions to page 39 and on monitoring of budget overrides to pages 16, 22 and 23.
The 2020 MoU templates are now available in English, French, and Spanish. They are linked in step 1 of the Formalizing private sector partnerships through MOU procedures on the Private Sector Partnerships policy page.
The Non-Core Contributions policy is now available in Spanish. To access the document, click on the Spanish language tab.
The GLOC from LIC and MIC (Low- and Middle-Income Countries) policy is now available in French. To access the document, click on the French language tab.
The following policies are available in French. To access the content, click on the French language tab of the respective policy page:
Editorial changes were made to clause 5 of the Handling of Cash and Receipts Treasury policy.
The UNDP Internship Agreement Form is now available in Spanish. It is linked in step 5 of the Internship procedures section 3.0.
As part of People for 2030, OHR is introducing a mobility policy which enables UNDP to deploy the right people in the right place at the right time, thus ensuring that the organization can fulfil its crucial mission and achieve its objectives in fostering the attainment of sustainable development. More specifically, the policy aims to:
UNDP's new mobility policy provides a clear framework for how mobility is implemented and managed in UNDP. It applies to all International Professional (IP) staff members holding a UNDP Letter of Appointment and hired on Fixed-Term Appointments (FTA) and Permanent Appointments (PA). The policy defines mobility as periodic moves of staff to new or re-classified positions within the same or different occupational group/functional area, laterally or to a different level, within the same or different duty station. The policy reintroduces a mobility requirement for most of IP positions as well as a duration of assignment (tour of duty) element. It further creates the categories of geographical, functional and inter-agency mobility.
The policy establishes that most of IP positions are mobile, and classifies these as either Rotational or Non-rotational.
The policy also outlines arrangements for:
The policy will take effect on 1 January 2021 and will be implemented in phases, including an initial designation of rotational positions, planning of upcoming AREs and other activities in accordance with the implementation plan currently designed by OHR/BMS.
The Social and Environmental Standards policy and procedures have been updated to reflect the revised policy and procedures, which come into effect on 1 January 2021.The updated Social and Environmental Standards Toolkit was also updated to reflect changes from the revised policy and procedures, which come into effect on 1 January 2021.
The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:
The Business Continuity Management policy is now available in Spanish. To access the document, click on the Spanish language tab.
The Managing Partnerships policy is now available in Spanish. To access the document, click on the Spanish language tab.
Performance Management and Development
The GEF-DOA agreement template has been uploaded to POPP and linked in procedure step 2.1 VERT for Development Projects. For GEF-funded projects, a Delegation of Authority agreement must be signed by the Resident Representative and Regional Bureau Director before the Project Document can be signed.
The revised guidance note for Country Office Workload Survey is now available in Spanish. The guidance note is linked in the procedure section of the Multiple Funding Lines for Positions policy page.
The revised guidance note for Country Office Workload Survey is now available in Spanish. The guidance note is linked in the procedure section of the Direct Project Costs policy page.
The updated Atlas Travel and Expense User Guidelines document (POPP-11-3379) is now available in the Authorizing Official Business Travel policy document. This user guide describes step by step procedures on how to process duty travel including the travel request, travel claim, and ticket reconciliation.
Step 6 of the GMS Fee Set-up and Collection procedure table was updated with the most recent hyperlink to the actual average GMS PowerBI report, derived from actual GL expenses posted to projects. The hyperlink appears in the Explanatory Notes column of the Step 6.
The updated Direct Cash Transfers and Reimbursements policy and procedures are now available. The summary of major changes and their implication on UNDP Offices are: