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Programme and Operations Policies and Procedures

  
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Atlas User Access Standards

Para.13 'Business Units' is deleted, as access to Atlas of UNDP staff and designated SC holders is subject to the scope of their job duties as referenced in para.2 of the policy. All paragraphs following para.13 have been renumbered accordingly.

20/01/2020Information and Communications Technology
Atlas User Access Standards

The Atlas User Access Standards policy is available in French. To access the content, click the French tab.

20/01/2020Information and Communications Technology
Information Security Policy

The Information Security Policy is now available in French. To access the document, click the French tab.

15/01/2020Information and Communications Technology
ICT Disaster Recovery Standards for UNDP Offices

The ICT Disaster Recovery Standards for UNDP Offices policy is now available in French. To access the document, click on the French language tab.

15/01/2020Information and Communications Technology
Innovation Challenge Agreement Template (Individual)

​The Innovation Challenge Agreement Template (Individual) is now available in Spanish in the POPP library.

14/01/2020Procurement
Rank-In-Post

The Rank-in-Post policy will be reviewed when the new Mobility Policy currently under discussion, is published. Until such time the POPP requires a clarification that the RR/DRR post selections are filled through the POOLs which straddle multiple grades, hence the Rank-in-Post does not apply to the POOL selections. The Administrator will continue to exercise his prerogative through the Executive Group to determine the grade that the incumbent will serve at.

13/01/2020Human Resources Management
Security Policy

The Security policy is now available in French. To access the document, click on the French language tab.

10/01/2020Security
Security Policy

​The Security policy is now available in Spanish. To access the document, click on the Spanish language tab.

09/01/2020Security
Internship
 Effective 1 January 2020, UNDP’s internship policy has been updated, within the framework of People for 2030, to:
- Introduce payment of a stipend;
- Expand eligibility to persons completing national service obligations;
- Expand eligibility to students enrolled in postgraduate professional traineeship programmes;
- Introduce accrual of leave at a rate of 1.5 days per month;
- Clarify the obligations of the intern as well as UNDP’s;
- Clarify that interns must be selected from as wide a geographical basis as possible and without distinction as to race, sex or religion;
- Clarify areas of compliance with Sexual Harassment and SEA policies.
01/01/2020Human Resources Management
Home Leave

Para. 62 in the Home Leave policy and Section 8 in the procedures have been updated to align the requirements for post-travel Home Leave certification and documentation by staff members.

09/12/2019Human Resources Management
Internship

Effective 1 January 2020, UNDP's revised Internship policy will come into effect. Until then, colleagues can refer to the linked OHR resource SharePoint page to consult the revised policy, procedures and FAQs.

09/12/2019Human Resources Management
Crisis Assessment and Coordination Resources

​The Crisis Assessment and Coordination Resources policy is now available in Spanish. To access the content, click the Spanish language tab.

04/12/2019Crisis Response
PPM chapter

The PPM chapter is now available in French. 

04/12/2019Programme and Project Management
Atlas User Access Standards
The Atlas User Access Standards policy is available in Spanish. To access the content, click the Spanish tab.

04/12/2019Information and Communications Technology
ICT Security
The Information Security Policy is now available in Spanish. To access the document, click the Spanish tab

04/12/2019Information and Communications Technology
ICT Disaster Recovery Standards for UNDP Offices

The ICT Disaster Recovery Standards for UNDP Offices policy is now available in Spanish. To access the document, click on the Spanish language tab.

04/12/2019Information and Communications Technology
Electronic Funds Transfer Standards
The Electronic Funds Transfer Standards policy is available in Spanish. To access the document, click the Spanish language tab.


04/12/2019Information and Communications Technology
Crisis Assessment and Coordination Resources
The Crisis Assessment and Coordination Resources policy is now available in French. To access the content, click the French language tab.
02/12/2019Crisis Response
Electronic Funds Transfer Standards

The Electronic Funds Transfer Standards policy is available in French. To access the document, click the French language tab.

13/11/2019Information and Communications Technology
Information Disclosure Policy (IDP)

UNDP updated the Information Disclosure Policy (IDP) in July 2019. Key proposed changes include the following; Amendment to the number of the Information Disclosure Oversight Panel from five to three, as well as its composition to ensure that a majority of the members are external to UN. The new composition would be two representatives from non-governmental organizations and/or foundations and one from the UN or UN agency. A competitive selection process to appoint panel members.

06/11/2019Accountability
Acquisition, Renewal and Termination of Premise Leases

The deleted Paragraph 6 allows for all premises cases to be presented to General Operations for review and approval, so that UNDP can partner with UN agencies to determine areas of common interest including shared services/offices.

05/11/2019Administrative Services
Innovation Challenge Agreement Template (Individual)

The Innovation Challenge Agreement Template (Individual) is now available in French in the POPP library.

29/10/2019Procurement
UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct

The UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct is available in French. To access the document, click on the French language tab.

24/10/2019Human Resources Management
Select Responsible Parties and Grantees

The French Standard Grant Agreement (Micro-Capital Grant) for Non-Credit Related Activities template is now available. To access the document, click on the French language tab (Procedure table two, step four). 

23/10/2019Programme and Project Management
Internal Control Framework

The ICF has been revised to reflect the division of roles and responsibilities between country offices and GSSU with detailed guidance provided for the following 14 business processes services:

  1. bank-to-book (B2B) reconciliation;
  2. cash management;
  3. assets management;
  4. inventory management;
  5. vendor management;
  6. accounts payment processing;
  7. pay cycle;
  8. general accounting;
  9. travel processing;
  10. project financial closure and donor financial reporting;
  11. VAT processing;
  12. procurement: LTA Goods, Services and Works;
  13. procurement: purchases over US$ 150,000 except IC;
  14. human resources services: (a) recruit, source, and select employees; (b) employee on-boarding; (c) manage employee performance, reward and retention; (d) manage employee well-being; (e) employee development and training; (f) administration of contracts, benefits and allowances; (g) administer payroll.

22/10/2019Accountability
Memorandum for Provision of Services (formerly Management Service Agreements)

The MPS template is now available in French and Spanish. The two language versions are linked in step 1 of the procedure table (section 3.0).

18/10/2019Financial Resources Management
Engaging CSO/NGO as a Responsible Party

The Request For Information template is available in French in the template library (POPP-11-3092).

15/10/2019Procurement
Protection Against Retaliation

The Protection Against Retaliation policy is now available in Portuguese and Arabic.

14/10/2019Ethics
Visas at Headquarters (New York)
TTS has updated two forms related to visas and introduced a new email address used for G-5 visa communication.
1. TTS.1 form to include interns as an option of person type at the top of the application.
2. The visa application for dependents other than spouses / children (P.209) has both been updated.
3. The Visa Committee business email is now dos-vc@un.org (which replaces greco1@un.org)

24/09/2019Administrative Services
Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality

The policy on eligibility for international benefits and entitlements and determination of official UN nationality guides staff members on UNDP's practice and procedures on how it determines the nationality of a new staff member on appointment or when a new nationality is acquired during service. The policy also guides on the eligibility of staff members for international benefits and entitlements in posts subject to international recruitment. The policy also reminds staff of their obligation to inform UNDP if they intend to acquire permanent residence status in any other country other than that of their own nationality of intend to change or obtain a new nationality.

23/09/2019Human Resources Management
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