Programme and Operations Policies and Procedures

 

​The new Software License and Services Agreement (POPP-11-3431) has been uploaded to the POPP templates library. Business Units should use this template when procuring a license to use commercially available software - both when the license is procured for UNDP’s internal use of the software, and when the license is procured by UNDP for a third party (such as a governmental entity or another UN entity).

​Additional guidance has been captured in the Safe Management policy for the Safe Deposit Lockbox for the purpose of off-site storage of IT devices.

​Updates to the ICF provide additional clarity on the responsibilities for monitoring budget overrides, and overseeing override match exception functions. Additional sentences have been added on override match exceptions to page 39 and on monitoring of budget overrides to pages 16, 22 and 23.

The GLOC from LIC and MIC (Low- and Middle-Income Countries) policy is now available in French. To access the document, click on the French language tab.

​Editorial changes were made to clause 5 of the Handling of Cash and Receipts Treasury policy.

​As part of People for 2030, OHR is introducing a mobility policy which enables UNDP to deploy the right people in the right place at the right time, thus ensuring that the organization can fulfil its crucial mission and achieve its objectives in fostering the attainment of sustainable development. More specifically, the policy aims to:

• Enable more effective and efficient staff mobility within UNDP;
• Ensure that staff moves are managed strategically and that each established position is continuously filled;
• Create opportunities for career development and continuous learning, as part of an integrated employee experience, through multi-directional moves driven both by business needs and staff aspirations;
• Strengthen UNDP's ability to attract and retain a diverse and dynamic world-class global workforce that will effectively meet the Organization's current and future operational needs.

UNDP's new mobility policy provides a clear framework for how mobility is implemented and managed in UNDP. It applies to all International Professional (IP) staff members holding a UNDP Letter of Appointment and hired on Fixed-Term Appointments (FTA) and Permanent Appointments (PA). The policy defines mobility as periodic moves of staff to new or re-classified positions within the same or different occupational group/functional area, laterally or to a different level, within the same or different duty station. The policy reintroduces a mobility requirement for most of IP positions as well as a duration of assignment (tour of duty) element. It further creates the categories of geographical, functional and inter-agency mobility.

The policy establishes that most of IP positions are mobile, and classifies these as either Rotational or Non-rotational.

The policy also outlines arrangements for:

• Moves of staff in rotational positions, which are proposed to be managed through a corporate centrally managed Annual Rotation Exercise (ARE). There will be two types of AREs – for positions sourced from the Candidate Pools and for all other rotational positions; and
• Moves of staff in non-rotational positions, which are proposed to be managed mainly through a regular recruitment process.

The policy will take effect on 1 January 2021 and will be implemented in phases, including an initial designation of rotational positions, planning of upcoming AREs and other activities in accordance with the implementation plan currently designed by OHR/BMS.

The Social and Environmental Standards policy and procedures have been updated to reflect the revised policy and procedures, which come into effect on 1 January 2021.The updated Social and Environmental Standards Toolkit was also updated to reflect changes from the revised policy and procedures, which come into effect on 1 January 2021.

​The Business Continuity Management policy is now available in Spanish. To access the document, click on the Spanish language tab.

​The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

1. Temporary Appointment
2. Selection and Reassignment Policy International Rotational Posts
   
3. Rules and Procedures for the UNDP Compliance Review Panel (CRP)
   
4. Absence Management Guidelines
   

5. Annual Leave

6. Flexible Working Arrangements 
   
7. Time off for Breastfeeding
   
8. Termination of Appointment
   

9. Performance Management and Development

10. Service Contracts

​The revised guidance note for Country Office Workload Survey is now available in Spanish. The guidance note is linked in the procedure section of the Multiple Funding Lines for Positions policy page.

The updated Atlas Travel and Expense User Guidelines document (POPP-11-3379) is now available in the Authorizing Official Business Travel policy document. This user guide describes step by step procedures on how to process duty travel including the travel request, travel claim, and ticket reconciliation.

​The updated Direct Cash Transfers and Reimbursements policy and procedures are now available. The summary of major changes and their implication on UNDP Offices are:

• Clarification has been made that NEX Advances can only be made to Partners, and not to responsible parties in full NIM projects.
• Clarity has been added for non-local advances to national implementation projects in paragraph 9, which should be submitted to UNDP HQ Treasury for appropriate approval in accordance with UNDP Financial Regulations and Rule 125.06.r.
• Added clarification that Partners may open a separate bank account for receiving and managing UNDP advances where deemed necessary.