| Formulate Programmes and Projects | The “Oversight Readiness Capacity Assessment” (ORCA) tool (previously called the VF needs assessment tool) has been completed and fully digitized. The tool was developed by BPPS-NCE in consultation with the BMS and Regional Bureaus, as well as the BPPS - Effectiveness Group. The objective of the ORCA tool is to help UNDP effectively manage risks across its Vertical Fund portfolio and perform its Quality Assurance (QA) function (as Accredited Entity to specific Funds). Accordingly, the tool has been designed to assess adequacy of current resources and/or provisions needed at the CO to effectively perform its ‘oversight responsibilities’ when deciding to take on additional programming requests related to VF projects. The ORCA assessment tool can be accessed through the CO dashboard in PIMS+ and detailed instructions on how to use and access the tool is provided in the User Guide and FAQ documents uploaded to under “Formulate Development Projects” in POPP.
| 17/05/2022 | Programme and Project Management |
| Commercial Air Travel Safety Guidelines | The UNDP Air Travel Safety Guidelines has been revised to align with the United Nations Security Management System (UNSMS) policy changes, namely the replacement of the UNSMS Air Travel Safety Policy with Guidance as well as updating roles and responsibilities in UNDP’s air travel decision-making process. These guidelines are applicable to all UNDP personnel on official travel via commercial air operators, and donated flights as defined in the UNSMS Commercial Air Travel Safety Guidance.
| 13/05/2022 | Security |
| Security Policy | The United Nations Security Management System (UNSMS) applicability policy sets out the framework for UNSMS organizations to identify the categories of persons within their respective administrative structure and rules to whom UNSMS policies should apply. As a result, the UNDP Security Applicability Guideline provides guidance as to the persons UNDP should take into account when implementing UNSMS policies and from whom UNDP expects compliance to security policies, procedures and practices. The guideline also clarifies those persons under UNDP’s security accountability and responsibility. The recent revision of the UNSMS policy emphasizes the notion that contractual relationship underpinned applicability and stipulated the varying modalities through which contractual relationship may be established. The policy also notes that persons providing services to a UNSMS organization on less than a full-time basis were only considered UNSMS personnel when actually providing services to the UNSMS organization. These changes were contextualized in the UNDP Security Applicability Guideline in alignment with the UNSMS policy.
| 11/05/2022 | Security |
| Framework of Accountability for Security | Minor editorial changes redirecting links in the policy to the Security Office SharePoint page.
| 22/04/2022 | Security |
| Security Policy | Minor editorial changes have been made to the policy and to the UNMSM Operational Guidelines redirecting links therein to the Security Office SharePoint page.
| 22/04/2022 | Security |
| Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets | The purpose of the Write-Off Requests, Excluding Property, Plant and
Equipment and Intangible Assets policy and procedures is to provide Country
Offices, Regional Bureaus, Central Units and HQ Units (“Offices”) with the
relevant policy and procedures, including the required due diligence for
submitting a write-off request for approval in line with UNDP’s Financial Rules
and Regulations. The policy and accompanying procedures are applicable to all
items except for Asset Management: Property, Plant & Equipment (PP&E)
and Asset Management: Intangible Assets. Write-offs pertaining to PP&E
and Intangible Assets are included in the Administrative Services policy area
under the Asset Management – Property, Plant and Equipment policy subchapter
and under the Asset Management – Intangible Assets policy subchapter.
| 19/04/2022 | Financial Resources Management |
| Visual guide on cost recovery | A visual guide on cost recovery has been published in Resource Planning and Cost Recovery here and in Business Processes here. The guide provides an overview of the process flow steps of all procedures, as well as the tools and guidance for cost recovery in UNDP for delivery enabling services, general management support and UN agency services with links to the relevant cost recovery resources in the POPP for each process flow step.These are the direct links to the guides in pdf:
| 23/03/2022 | Financial Resources Management |
| Home Leave | The Home Leave policy procedures were updated in steps 6 and 8 to clarify the staff member’s obligation to inform GSSC/BES of changes to the scheduled home leave travel. In addition, staff who do not certify their home leave travel within 90 days from return, will have their home leave lump-sum recovered.
| 18/03/2022 | Human Resources Management |
| UN Travel Documents and National Passport | Section 3.0 (procedures) has been updated to reflect the introduction of the UNall Service Portal. Changes were made to steps 2, 3, 4, 5 and 6 of the Application for UN Laissez-Passer (UNLP) and UN Family Certificates (UNFCs) procedure. Additionally, changes were made to steps 1 and 2 of the Application for UN Certificates (UNC) procedure.
| 18/03/2022 | Administrative Services |
| Visas at Headquarters (New York) | The PT.61 “Application for G-4 Visa” form, available in the Visas at Headquarters (New York) policy under the Templates and Forms section, has been updated to reflect the following: - Stylistic changes on pages 1 and 2. - Updated contact details. - A change in the number of requested copies to 2 for all required documents. - Addition of the marital status effective date on the supplemental page.
| 17/03/2022 | Administrative Services |
| Rank-in-Post | The Rank-in-Post policy is now available in French. To access the document, click on the French language tab.
| 28/02/2022 | Human Resources Management |
| Rules and Procedures for the UNDP Compliance Review Panel (CRP) | The Rules and Procedures for the UNDP Compliance Review Panel (CRP) are now available in French. To access the document, click on the French language tab.
| 28/02/2022 | Human Resources Management |
| Financial Resources Management, | | 24/02/2022 | Financial Resources Management |
| Financial Resources Management | | 23/02/2022 | Financial Resources Management |
| Financial Resources Management | | 22/02/2022 | Financial Resources Management |
| Financial Resources Management, | | 21/02/2022 | Financial Resources Management |
| UN Travel Documents and National Passport, | The United Nations Travel Documents Programme (UNTDP) within the Travel and Transportation Section (TTS) of the Department of Operational Support (DOS) has issued an amendment to “Standard Operating Procedure for the Issuance of United Nations Travel Documents” (SOP). Updated guidance for the provision of ‘Red Laissez-Passers Without Insert’ (referred to as Exceptional Red Laissez-Passers or ERLPs) is outlined in the new SOP. A submission template for ERLP requests is provided. RRs at the D1 level or below will not receive a red UNLP unless the request is signed off by the UNDP Administrator and approved by the USG of DOS.
| 10/02/2022 | Administrative Services |
| Financial Resources Management, | | 07/02/2022 | Financial Resources Management |
| ICT Disaster Recovery Standards for UNDP Offices | Paragraphs 10, 45, 46, 60 and 55 of the policy have been updated in response to UNBOA audit recommendations to clarify the responsibilities of offices in creating their disaster recovery plans, including documenting any arrangements made with cloud providers.
| 07/02/2022 | Information and Communications Technology |
| Financial Disclosure | The Financial Disclosure policy is available in French and Spanish. To access the documents, click on the French and Spanish language tabs.
| 01/02/2022 | Ethics |
| Financial Accountability and Internal Controls | The Financial Accountability and Internal Controls policy is now available in French. To access the document, click on the French language tab.
| 31/01/2022 | Financial Resources Management |
| Maintenance and Usage of Chart of Accounts | The Maintenance and Usage of the Chart of Accounts policy is now available in French. To access the document, click on the French language tab.
| 31/01/2022 | Financial Resources Management |
| Refunds to Donors | The Refunds to Donors policy is now available in French. To access the document, click on the Frenchh language tab.
| 28/01/2022 | Financial Resources Management |
| Financial Closure of Development Projects | The Financial Closure of Development Projects policy is now available in French. To access the document, click on the French language tab.
| 27/01/2022 | Financial Resources Management |
| Security Policy | The UNDSS has updated several policies and guidance documents (i.e. Framework of Accountability, Road Safety, Local Cost Shared Security Budget, and Commercial Air Travel) and therefore links to these referenced documents have been updated in the policy in the following paragraphs: 7, 50, 77, 105, 111, 120, 123.
| 25/01/2022 | Security |
| Commercial Air Travel Safety Guidelines | The UNDP Security Office launched its new Intranet webpage, and therefore links to documents referenced therein have been updated in the policy in the following paragraphs: 13, 22b, 26.
| 25/01/2022 | Security |
| Financial Closure of Trust Funds | The Financial Closure of Trust Funds policy is now available in French. To access the document, click on the French language tab
| 24/01/2022 | Financial Resources Management |
| Formulate Programmes and Projects | The Country Programme Document (CPD) template has been updated to reflect the outcomes of the Strategic Plan 2022 – 2025 and includes references to the plan’s six signature solutions and three enablers. The updated CPD template is linked in Step 6.0 of the Formulate Programmes procedures.
| 20/01/2022 | Programme and Project Management |
| Appraise and Approve | The Delegation of Authority Templates for GEF and GCF Programming have been updated to reflect minor revisions in page 1 to clarify the division of responsibilities and accountabilities as set out in the RACI. The updated templates are linked in Step 2.1 VERT of the Development Project procedures.
| 17/01/2022 | Programme and Project Management |
| Corporate Purchasing Card | January 17, 2021 - The Corporate Puirchasing Card Policy policy is now available in French. To access the document, click on the French language tab.
| 17/01/2022 | Administrative Services |