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The updates are intended to provide a more flexible framework for the recruitment of staff. The following changes were made in July 2017 and the reflected changes were made among others;
This updated policy provides required years of experience for holders of Bachelor’s degree to apply for General Service positions.
The policy has been updated in the following provisions: a) A route should be most economical route;b) Increase personal tolerance threshold to $500 at the discretion of the authorizing unit;c) 'Cabin above economy' applies when there is no business class;d) If the most economical fare does not include checked luggage, it is within the discretion of the authorizing unit to approve a higher fare including one piece of checked luggage; and; e) Revised advance purchase guideline from 21 days to 14 days when traveling in economy class.
The reimbursement of the cost incurred by seat assignment has been added. This provision is subject to an approval of authorizing unit. Policy provisions on rental car have been streamlined, now without a linkage between renting a car and reduced Daily Subsistence Allowance (DSA).
This policy applies to permanent and fixed-term staff members with five or more years of service, who are in between assignments, and take on short-term assignments.
A new fund code and operational procedures have
been clarified for Expert Advisory Services provided by the Headquarters’ staff.
A new position type “Structure Post (SP) – Direct
Project Costing” in Atlas is available to track the positions better that
routinely provide project implementation support services (UPL/LPL based) or advisory
services through Development Effectiveness (DE) fund source.
DPC account codes with better definitions to
attribute UPL/LPL based services and DE advisory services have been added.
A new fund code has been provided for CO
stand-alone projects where a pre-financing could be essential.
This is an update from 2012 and describes how authority is delegated in UNDP from the Administrator to Heads of UNDP offices. It also provides guidance on how and when such delegated authorities could be further delegated. These accountabilities are in line with the Corporate Accountability Framework (see link) approved by the Executive Group in 2016. This policy also serves as a single point of reference of the authorities of the Administrator, Associate Administrator and heads of UNDP offices in headquarters and in country offices including those funds and programmes administered by UNDP. A Summary Table of Delegated Authority of UNDP Administrator is available at Annex A.
The Policy aims to foster the culture of high
performance through making performance management an integral part of every-day
work. It encourages more frequent
interactions/communication between staff and managers on performance and
shifting the focus from compliance with annual milestones to higher quality
As per audit recommendations, responsibilities of regional bureaus/regional hubs and BMS have been clarified.
To adjust the changes on Furniture and Equipment: Acquisition and Maintenance policy which were made in Feb 2017 based on the audit recommendation, the following descriptions on Assets and closure of projects were added for clarification purpose.
Assets and closure of projects
Updated CPD Template has been added. This template guides how theories of change should
be incorporated throughout the country programme document (CPD) to explain our
programming choices based on evidence, learning and UNDP’s comparative
advantages. Clearer expectations on how support to SDG achievement in the
country should be reflected within the theory of change and as a coherent
programming strategy is also included. Finally, a standard required statement
has been added on Direct Project Costing in the Programme and Risk Management
new project document template (2017) has been uploaded, reflecting new
clauses on fraud prevention and accountability to strengthen risk management
provide clarity, a background note on Background Note on Global Economic
Sanctions and Procedural Guidance has been
added to a procedure for creating and approving vendors. UNDP must facilitate
each bank’s exercise of its obligations by providing full, accurate and
complete information about a payment and the beneficiary. This information may
be captured at different stages of procurement or accounts payable processes,
but in all cases, the preparer must capture full and complete information.
home leave is discontinued, except in category D and E duty stations that are not designated for rest and
recuperation (R&R) under the framework of International Civil Service
A mobility incentive is introduced to replace the current mobility allowance. The annual amounts of the mobility incentive per grade band are as follows:
The incentive is payable to staff with at least five consecutive years of prior service in a UN common system organization, as of their second assignment, following a geographical move. Staff assigned to category "H" duty stations will not be eligible to the incentive. The incentive will be payable for a period of up to five years. Staff members serving in the "H'' duty stations that are in receipt of the mobility allowance or received a letter of offer that included the mobility allowance will continue to receive the current amount for up to five years or the move to the next assignment, whichever comes earlier. The mobility incentive will be increased by 25 per cent as of the 4th assignment, and by 50 per cent as of the 7th assignment.
The hardship allowance system is adjusted as follows, eliminating the current single rate (amounts in USD):
The current additional hardship allowance is replaced with a non-family service allowance. Eligible staff with recognized dependents receive 19,800 USD/year (1,650 USD/month); staff with no dependents receive 7,500 USD/year (625 USD/month).
Eligibility to repatriation
grant is subject to a minimum of five years of expatriate service. Serving
staff will retain their eligibility under the current grant up to the number of
years accrued at the time of implementation.
The entitlement formerly known as the Assignment grant is now called Settling-in grant. Under this policy, payment of the non-removal allowance is discontinued. Staff who moved prior to the implementation of the new relocation package and are in receipt of non-removal allowance will continue to receive the allowance for up to five years, or until they move to another duty station, as per current eligibility criteria.
Further, the second lump sum equivalent to one additional month of net salary previously payable under the non-removal option in case of moves to field duty stations for three years or more has been abolished. Where the letter offer issued to the staff member includes a payment of the second lump sum payment, this will be honoured.
Information and FAQs on these updates and other elements of the New Compensation Package for internationally recruited staff members in the professional and higher categories can be found on OHR website.
to the POPP content on GMS income to reflect the changes arising from
the 2017 enhanced planning exercise, including:a. A discontinuation of internal distribution of GMS income for all funds except those from Vertical Funds;b. A revised GMS rate calculator for UNDP, GEF, GFATM and MP projectsc. Recording of DPC in relation to GMS exceptions.
Adjustments to the POPP content on GMS income to reflect the changes arising from the 2017 enhanced planning and budgeting exercise, including:
The updates are intended to reduce the staff burden and expedite compliance process in respect of CDRs.a) Offices are now required send CDRs to Implementing Partners (IPs) for verification and signature, only for the 2nd, 3rd and 4th quarters of the year. The 2nd quarter CDR will cover January to June expenses. b) If no response is received from the IP within 30 days, a follow-up request should be sent indicating that “the Combined Delivery Report will be deemed accepted if no response received within 15 calendar days. Copies of the CDR (or evidence of follow-up where no responses are received), should be uploaded to the CDR Library (in UNDP’s Corporate Planning System) no later than 45 calendar days after the end of each quarter.
The policy provides clarification and guidance as to how to use differentiated funding codes to track allocation, revenue, and expenditure on core and non-core institutional funding lines. This reflects the Cost Centre approach recently approved by the Executive Group.
This policy replaces the “Retirement” Policy and is UNDP’s implementation of the New Compensation Package approved by the General Assembly [GA Resolution 70/244 in February 2016]. Key changes are as follows: a) In accordance with UN Staff Regulation 9.2, the age for mandatory separation in UNDP is age 60 for staff members that are recruited before 1 January 1990; age 62 for staff members that are recruited on or after 1 January 1990 and age 65 for staff members that are recruited on or after 1 January, 2014. b) Former staff members may not receive compensation of more than US$ 50,000 for up to six months of employment or engagement, without suspension of his or her UNJSPF retirement benefit.
Pre-award negotiation is the process in which the business unit discusses certain aspects of the bid with the bidder who has been recommended for the award of the contract, with the aim of understanding the rights and obligations of both parties and to achieve a mutually beneficial agreement. Negotiation is not a mandatory step in a procurement process. It shall be undertaken on an exceptional basis, and shall be only initiated by UNDP subsequent to review of the procurement process by the relevant procurement authority and in accordance with this policy.
The policy outlines the two types of negotiations:
Price alone, under normal circumstances, should not be negotiated (especially in cases of open competition, which is designed to reflect true value for money). An exception can be made in a situation where the price quoted by the recommended offeror is deemed to be higher than market rates. Negotiation of price in Direct Contracting – When UNDP is evaluating only one offer, the price can and should be negotiated whenever necessary.