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Programme and Operations Policies and Procedures

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Clearing a Local Presence

The Clearing a Local Presence policy is now available in French. To access the document, click on the French language tab.

26/11/2021Administrative Services
Developing a Business Case for Local Presence

The Developing a Business Case for Local Presence policy is now available in French. To access the document, click on the French language tab.

26/11/2021Administrative Services
Plant and Property : Acquisition and Maintenance

The Plant and Property : Acquisition and Maintenance policy is now available in French. To access the document, click on the French language tab.

22/11/2021Administrative Services
Acquisition, Renewal and Termination of Premise Leases,

The Acquisition Renewal and Termination of Premise Leases policy is now available in French. To access the document, click on the French language tab.

22/11/2021Administrative Services
Equipment Leases

The Equipment Leases policy is now available in French. To access the document, click on the French language tab.

22/11/2021Administrative Services
Temporary Appointment

The Temporary Appointment policy is now available in French. To access the document, click on the French language tab.

17/11/2021Human Resources Management
Overtime Compensation

The Overtime Compensation policy is now available in French. To access the document, click on the French language tab.

16/11/2021Human Resources Management
Vehicle Management Policy

The Vehicle Management policy is now available in French. To access the document, click on the French language tab.

16/11/2021Administrative Services
Type of Leases and Treatment in UNDP Books

The Type of Leases and Treatment in UNDP Books policy is now available in French. To access the document, click on the French language tab.

16/11/2021Administrative Services
Home Leave

​The home leave policy was updated to permanently increase the ceiling of home leave points from 40 to 48 and to clarify that the 7 day minimum stay in home country include both the arrival and departure dates.

09/11/2021Human Resources Management
Formulate Programmes & Projects

New PISC templates have been developed for vertical fund global/regional projects in line with the existing Project Origination SOPs and RACI. The new templates include: 1) a submission form for global or regional teams to use when preparing for the PISC; 2) an assessment template for global or regional projects that will be used to evaluate the project during the PISC meeting. In addition, to ensure consistency, the existing PISC CO submission form and the existing PISC CO assessment template have been updated to align with the new submission form and assessment template for global/regional projects. The One Stop Shop for Vertical Fund Projects has also been updated with the latest links to documents related to vertical fund programming.

05/11/2021Programme and Project Management
Partner Personnel Services Agreement

This update is to extend the date of transition of partner personnel currently on Service Contracts to Partner Personnel Service Agreements from 31 December 2021 to 31 December 2022 instead. This is due to the need to introduce partners to this new modality, and the planning required for the transition, which can only commence towards the end of 2021 giving the implementation a full year at least.

03/11/2021Human Resources Management
Security Policy

The Security Policy is now available in French and Spanish. To access the document in these languages, click on the Spanish or French language tab.

03/11/2021Security
Enterprise Risk Management

The ERM policy was updated to 1) modify risks-sub categories and 2) launch UNDP’s Risk Appetite Statement (RAS) which aims to create a risk-enabled culture within UNDP, where risk-based decisions are taken, and opportunities are pursued according to the needs and circumstances of the project or programme, our development partners, and the resources and skills available.

29/10/2021Accountability
Harmonized Conceptual Funding Framework and Cost Recovery Methodology

​Paragraph 15 (b) of the policy has been updated with the links in Step 3.2 of Formulate Development Projects procedures and in Step 1.1 of ‘Formulate Development and Institutional Effectiveness Project’ procedures of the Formulate Programmes & Projects policy. The links provide guidance on what are the direct costs and indirect costs that should be included as part of the project budget. This is ‘Prepare Fully Costed Budgets for Projects’ and ‘Annex 1’.

28/10/2021Financial Resources Management
Other Travel Allowances and Expenses

Updated the scope of individuals who may receive a full travel advance, reflecting the new PSA contract modalities, subject to certain conditions.

25/10/2021Administrative Services
Procurement Methods

The updated version of the Procurement Methods main policy is now available in Spanish. To access the document, click on the Spanish language tab.

23/10/2021Procurement
Formulate Programmes and Projects

The GEF RACI (Responsible, Accountable, Consulted and Informed) matrix for NIM projects has been updated. The GEF RACI clarifies the responsibilities and accountabilities of the various UNDP business units in overseeing GEF projects from origination to closure.

21/10/2021Programme and Project Management
Formulate Programmes and Projects

The regional programme document template in Step 6.0 ALT 1 of the Formulate Programmes procedure has been updated to its latest version of 2021.

11/10/2021Programme and Project Management
Security Clearance

The revised UNDP Security Clearance Policy ensures that all UNDP personnel on official travel on behalf of the organization obtain security clearance before travelling. The Policy provides key actors within the UNDP Security Framework of Accountability and UNDP personnel with guidance on security clearance. The policy has been aligned with recent UNSMS policy updates.

07/10/2021Administrative Services
Salary Advance

The Salary Advance policy is now available in French. To access the document, click on the French language tab.

06/10/2021Human Resources Management
Construction Works

Clauses 44-45 of the Construction Guidance Note have been updated to align with a UNBOA audit recommendation. Pre-bid conferences/site visits are mandatory only in the instances where, due to situations beyond UNDP’s control, the information provided in the solicitation document are not clear enough to enable the bidders to fully understand the scope of works, or it has been determined that the quality of bids would significantly improve. When a pre-bid conference and/or site visit is deemed mandatory procedures should be established to reduce the risk of collusion among the bidders or between UNDP’s personnel and the bidders.

06/10/2021Procurement
Dependency Status and Allowances

The Dependency Status and Allowances policy is now available in French. To access the document, click on the French language tab.

05/10/2021Human Resources Management
Harmonized Approach to Cash Transfers (HACT)

The updated HACT POPP is now available. The summary of the key changes and their implication on UNDP Offices are:

1- Clarity has been added in para 23 (h) for macro assessment where UNDP is the sole agency that requires the assessment;

2- Guidance has been added for micro assessment that expires mid-programme cycle where discretion of the Office is required in the case if the project is expected to end in a short period of time. This is indicated in para 27 (n);
3- Standardized templates have been made available to document the significant issues and action plan arising from micro assessment and assurance activities. Regional bureaus are required to review the documentation of the significant issues and action plan arising from micro assessment and assurance activities for Partners with expected cash transfers of greater than or equal to $1 million per annum, and in the case of central bureaus and independent units implementing developing project, the review shall be performed by the Head of Office or his/her designate. This is indicated in para 27 (t) and para 40 (l);
4- Additional guidance have been added for downward revision of Partner adjusted risk rating in para 7;
5- A standardized template has been made available to document the High Risk Partner Approval Template in para 6 (f);


28/09/2021Financial Resources Management
Contract Face Sheet on Behalf of a UN Entity

​The Contract Face Sheet on Behalf of a UN Entity has been updated. The new version includes changes in the terminology and changes to the template formatting. The updated template is linked in clause 2 of the Templates/Forms/Links section at the end of the General Considerations of Contracting Policy and also published in Libraries under Templates & Guidelines, POPP ID: POPP-11-2485.

24/09/2021Procurement
​Danger Pay

Danger pay amounts for internationally-recruited and locally-recruited staff members have been updated to align with the danger pay amounts approved by the ICSC as of 1 January 2021. The Danger Pay policy is now available in French. To access the content, click on the French language tab. 

21/09/2021Human Resources Management
Disposal and Write-Off (Furniture and Equipment),

 The Furniture and Equipment: Disposal and Write-Off policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal and that full disclosure of the case and reasoning for vehicle disposal shall be provided in the RAD disposal form.

21/09/2021Administrative Services
Acquisition and Maintenance (Furniture and Equipment),

​The Furniture and Equipment: Acquisition and Maintenance policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal.

21/09/2021Administrative Services
Electronic Funds Transfer Standards,

The Electronic Funds Transfer Starndards policy has been updated with editorial changes on paragraphs 1, 9, 10 and 13.

20/09/2021Information and Communications Technology
Management for the Provision of Services (MPS)

​The accounting guidance on the provision of management and support services has been published. The purpose of this guidance is to prescribe the accounting and reporting in relation to MPS management projects, including those MPS management projects related to COVID-19.

20/09/2021Financial Resources Management
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