| Internal Control Framework | The Operational Guide to the ICF has been updated to incorporate some streamlining improvements, as well as address recent issues identified by audits: 1. The removal of the provision which enabled low value Requisitions and related Purchase Orders to be approved by the same individual, as communicated by the CFO to all Offices on 16th September 2019. 2. Aligning the consistency of language on vendor creation and approval, and updating it to reflect additional control processes needed when changing vendor bank account information. 3. Further streamlining the ICF, e.g. by removing a redundant control (that bank signatories cannot approve vendors, in COs where there are 2 bank signatories), and authorizing GS7 staff in COs and GS6 staff in the GSSU to perform approval functions for POs, prepayments and no-PO vouchers up to $10,000. 4. Incorporating the recently issued reforms effected through the various rounds of BMS business process streamlining. These changes include: a. authorising three vendor approvers for large offices with delivery above $50m per year; b. clarifying functions that must be performed by staff, and functions where other contractual modalities may now be utilized per the streamlining exercises. 5. Consolidating the list of control functions to be performed by staff within a single section of the ICF. 6. Updates to include new business process services provided by the GSSU.
| 29/07/2020 | Accountability |
| Designation and Responsibilities of Signatories | The Bank Account Signatory control has been updated in the policy and procedures to align with ICF. | 29/07/2020 | Financial Resources Management |
| Select Responsible Parties and Grantees | The policy and procedures of the Select Responsible Parties and Grantees have been aligned with the procurement policy on Engaging CSO/NGO, article 11 - a Responsible Party Agreement (RPA) should be used for engaging all CSOs as Responsible Parties, regardless of how they were selected. | 22/07/2020 | Programme and Project Management |
| UN Travel Documents and National Passport | Updated UN Certificate Application form and the templates for transmitting requests to and from the country offices. Removed the reference to the paper F-10 which has been replaced by online Travel Claim in Atlas T&E. Template POPP IDs: 1)Template for Application for UN Certificate (POPP-11-1272)
2)Template for transmitting to/acknowledging receipt of travel documents by staff in COs (UNDPGBL-601-294)
3)Template for transmitting requests for travel documents to General Operations (POPP-11-1279) | 21/07/2020 | Administrative Services |
| Internship | In order to help facilitate remote internships, the requirement for interns to be present in the office as a condition to receive a stipend from UNDP has been removed. | 17/07/2020 | Human Resources Management |
| Framework of Accountability for Security | The Framework of Accountability for Security policy was updated to align with recent UNSMS policy updates, clearly define accountability/role of the UNV and UNCDF Executive Heads, the most senior UNDP staff at the country level following the RC/RR delinking process, as well as the roles of the Agency Country Security Focal Points at the country level. Other editorial and straightforward changes have also been made to streamline content. | 15/07/2020 | Security |
| SOP for Vendor Management - Non-Clustered Country Offices | | 10/07/2020 | Financial Resources Management |
| Enterprise Risk Management | Clause 4.1 and Appendix 2 of the ERM policy were modified to 1) add additional risks-sub categories and 2) remove BOA, JIU as part of the three lines of defence. | 08/07/2020 | Accountability |
| Micro-Purchase Canvass Form | | 08/07/2020 | Procurement |
| Innovation Challenges Agreement Template (Company) | | 07/07/2020 | Procurement |
| Innovation Challenges | The Innovation Challenges policy is now available in Spanish. To access the content, click on the Spanish language tab. | 07/07/2020 | Procurement |
| Procurement | | 23/06/2020 | Procurement |
| Visas at Headquarters (New York) | The updated PT.61 Application for US G-4 Visas form is now available in the Visas at Headquarters (New York) policy under the Templates and Forms section. (POPP-11-3261).
| 15/06/2020 | Administrative Services |
| Cost Recovery from Other Sources - GMS | On June 11, the EG approved BMS’ recommendation to change the policy on the application of the GMS rates for International Financial Institutions (IFIs). A GMS rate of 5% is now applicable for all IFIs with an annual volume that exceeds $50M for loan or credit guarantee implementation support. The current GMS rate of 8% will continue to apply for grant financing, and to financing from IFIs below the annual volume threshold.
A Guidance Note on GMS (Indirect Costs) for International Financial Institutions is available as a hyperlink in the table under clause 7 of the Cost Recovery from Other Resources - GMS policy and is available in the POPP library (document ID POPP-11-3262). | 11/06/2020 | Financial Resources Management |
| Construction Works | The Construction Works policy applies to all construction works undertaken by UNDP in its development activities and management projects. It covers all aspects of construction such as civil, mechanical, electrical, and associated works - from taking initial steps to meet a need (or part of a need) by constructing a physical asset or facility - to UNDP's take-over of the completed facility, and, where applicable, handover of the facility to project beneficiaries. The Construction Works Guidance Note is linked in clause 8 of the policy (document ID POPP-11-3238). It supplements the Construction Works policy and details how various clauses in the policy should be implemented, hence the documents contain similar headings. It is also linked in section 2.0, below the policy. | 04/06/2020 | Procurement |
| Procurement | The following policies are available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:
| 03/06/2020 | Procurement |
| Government Contribution to Local Office Costs (GLOC) from LIC and MIC | The GLOC from LIC and MIC (Low and Middle Income Countries) policy is now available in Spanish. To access the document, click on the Spanish language tab. | 03/06/2020 | Financial Resources Management |
| Select Responsible Parties and Grantees | Templates for on-granting clauses have been added to the policy, and operational guidance on low value grants has been linked in the procedures. (POPP-11-3253, POPP-11-3244, POPP-11-3258)
| 03/06/2020 | Programme and Project Management |
| Development Services | Embedded template for Development Services agreement. (POPP-11-3241).
| 02/06/2020 | Programme and Project Management |
| Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) | The policy on Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) is available for a better understanding of the respective board decisions and their implications on local office funding. This policy is applicable only to the countries classified as high-middle income countries (High MICs, countries with levels of GNI per capita over and above $6,660) and Net Contributing Countries (NCCs) and that are regulated as per the EB decision (2013/30) on Funding of differentiated physical presence (DP/2013/45) (DP/2013/45 French; DP/2013/45 Spanish). | 01/06/2020 | Financial Resources Management |
| Supplier Performance Evaluation Form (Spanish) | | 18/05/2020 | Procurement |
| CDR Bridge Navigation Guide | | 11/05/2020 | Financial Resources Management |
| Combined Delivery Report (CDR) | The CDR POPP has been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFRM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued. | 07/05/2020 | Financial Resources Management |
| Direct Implementation (DIM) Modality | Clauses 15 through 21 of the DIM policy have been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFRM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued. | 07/05/2020 | Financial Resources Management |
| Information Security Policy | The Electronic Signatures policy has been linked under the 2.0 Related Policies section. | 05/05/2020 | Information and Communications Technology |
| Electronic Signatures Policy | The purpose of the Electronic Signatures policy and procedures is to guide UNDP units in their use of electronic signatures. The policy and procedures define the requirements for e-signatures and ask that UNDP Country Offices and business units review their business processes with the aim of eliminating handwritten signatures and replacing them with either their electronic counterparts, or with email or other system-embedded workflow approvals when possible or permitted. The policy and procedures cover e-signatures uses in UNDP’s internal operations, as well as transactions with external parties, where the use of electronic signatures has been agreed by the parties. | 05/05/2020 | Information and Communications Technology |
| Sustainable Procurement | Clause 2 of the policy has been updated to include provisions for human rights, disability inclusiveness and gender in alignment with the United Nations Disability Inclusion Strategy (UNDIS)
| 04/05/2020 | Procurement |
| Government Contribution to Local Office Costs (GLOC) from LIC and MIC | The revised GLOC from LIC and MIC (Low and Middle Income Countries) policy provides a detailed explanation of GLOC formulation from host governments in low and middle income countries, along with a computation of annual cash targets, recent flexibilities in target setting, and tracking and reporting of annual cash targets and payments. The procedures section has also been updated with the most recent reporting tools and guidance notes. | 01/05/2020 | Financial Resources Management |
| Contract Management | The Amendment Letter template, linked in clause 17 (e) of the Contract Management policy, is now available in Spanish. It will be used for all amendments for the procurement of goods and services (POPP-11-3222). To access the document, click on the Spanish language tab. | 27/04/2020 | Procurement |
| UNDP Guidelines on the use of P-6 and P-7 level positions | | 24/04/2020 | Human Resources Management |
