Loading ... Please wait.
The Operational Guide to the ICF has been updated to incorporate some streamlining improvements, as well as address recent issues identified by audits:
1. The removal of the provision which enabled low value Requisitions and related Purchase Orders to be approved by the same individual, as communicated by the CFO to all Offices on 16th September 2019.
2. Aligning the consistency of language on vendor creation and approval, and updating it to reflect additional control processes needed when changing vendor bank account information.
3. Further streamlining the ICF, e.g. by removing a redundant control (that bank signatories cannot approve vendors, in COs where there are 2 bank signatories), and authorizing GS7 staff in COs and GS6 staff in the GSSU to perform approval functions for POs, prepayments and no-PO vouchers up to $10,000.
4. Incorporating the recently issued reforms effected through the various rounds of BMS business process streamlining. These changes include:
a. authorising three vendor approvers for large offices with delivery above $50m per year;
b. clarifying functions that must be performed by staff, and functions where other contractual modalities may now be utilized per the streamlining exercises.
5. Consolidating the list of control functions to be performed by staff within a single section of the ICF.
6. Updates to include new business process services provided by the GSSU.
The Bank Account Signatory control has been updated in the policy and procedures to align with ICF.
The policy and procedures of the Select Responsible Parties and Grantees have been aligned with the procurement policy on Engaging CSO/NGO, article 11 - a Responsible Party Agreement (RPA) should be used for engaging all CSOs as Responsible Parties, regardless of how they were selected.
Updated UN Certificate Application form and the templates for transmitting requests to and from the country offices. Removed the reference to the paper F-10 which has been replaced by online Travel Claim in Atlas T&E.
Template POPP IDs:
1)Template for Application for UN Certificate (POPP-11-1272)2)Template for transmitting to/acknowledging receipt of travel documents by staff in COs (UNDPGBL-601-294)3)Template for transmitting requests for travel documents to General Operations (POPP-11-1279)
In order to help facilitate remote internships, the requirement for interns to be present in the office as a condition to receive a stipend from UNDP has been removed.
The Framework of Accountability for Security policy was updated to align with recent UNSMS policy updates, clearly define accountability/role of the UNV and UNCDF Executive Heads, the most senior UNDP staff at the country level following the RC/RR delinking process, as well as the roles of the Agency Country Security Focal Points at the country level. Other editorial and straightforward changes have also been made to streamline content.
The new SOP for Vendor Management - Non-Clustered Country Offices, incorporates the requirements for adequate due diligence and documentation for new and modified vendor profiles, verification of the vendor sanctions lists, and quarterly maintenance of vendor records. The document is linked under section 2.0 of the Creating and Approving Vendors policy page and is available in the POPP templates library (POPP-11-3272).
Clause 4.1 and Appendix 2 of the ERM policy were modified to 1) add additional risks-sub categories and 2) remove BOA, JIU as part of the three lines of defence.
The Micro-Purchase Canvass form linked under clause 22 of the Procurement Methods policy has been updated to ensure that the vendor sanctions lists are verified for micro-purchasing processes.
The Innovation Challenges Agreement Template (Company) is now available in Spanish in the template library (POPP-11-3271). It is also linked in step 9 of the Innovation Challenges procedure table, section 3.0.
The Innovation Challenges policy is now available in Spanish. To access the content, click on the Spanish language tab.
The following policies are available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:
The updated PT.61 Application for US G-4 Visas form is now available in the Visas at Headquarters (New York) policy under the Templates and Forms section. (POPP-11-3261).
On June 11, the EG approved BMS’ recommendation to change the policy on the application of the GMS rates for International Financial Institutions (IFIs). A GMS rate of 5% is now applicable for all IFIs with an annual volume that exceeds $50M for loan or credit guarantee implementation support. The current GMS rate of 8% will continue to apply for grant financing, and to financing from IFIs below the annual volume threshold.A Guidance Note on GMS (Indirect Costs) for International Financial Institutions is available as a hyperlink in the table under clause 7 of the Cost Recovery from Other Resources - GMS policy and is available in the POPP library (document ID POPP-11-3262).
The Construction Works policy applies to all construction works undertaken by UNDP in its development activities and management projects. It covers all aspects of construction such as civil, mechanical, electrical, and associated works - from taking initial steps to meet a need (or part of a need) by constructing a physical asset or facility - to UNDP's take-over of the completed facility, and, where applicable, handover of the facility to project beneficiaries.
The Construction Works Guidance Note is linked in clause 8 of the policy (document ID POPP-11-3238). It supplements the Construction Works policy and details how various clauses in the policy should be implemented, hence the documents contain similar headings. It is also linked in section 2.0, below the policy.
The GLOC from LIC and MIC (Low and Middle Income Countries) policy is now available in Spanish. To access the document, click on the Spanish language tab.
Templates for on-granting clauses have been added to the policy, and operational guidance on low value grants has been linked in the procedures. (POPP-11-3253, POPP-11-3244, POPP-11-3258)
Embedded template for Development Services agreement. (POPP-11-3241).
The policy on Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) is available for a better understanding of the respective board decisions and their implications on local office funding. This policy is applicable only to the countries classified as high-middle income countries (High MICs, countries with levels of GNI per capita over and above $6,660) and Net Contributing Countries (NCCs) and that are regulated as per the EB decision (2013/30) on Funding of differentiated physical presence (DP/2013/45) (DP/2013/45 French; DP/2013/45 Spanish).
The Supplier Performance Evaluation Form is now available in Spanish in the POPP templates library (document ID POPP-11-3235). It is also linked in clause 17.d.i. of the Contract Management policy.
The CDR Bridge Navigation Guide has been linked in clause 4 of the Combined Delivery Report (CDR) policy, and in step 1 of the CDR procedure table. It is also linked in clause 17 of the Direct Implementation (DIM) Modality policy. The document offers guidance on how to use the CDR Bridge platform, including how to register implementing partners. The guide is also available in the POPP templates library (POPP-11-3234).
The CDR POPP has been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFRM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued.
Clauses 15 through 21 of the DIM policy have been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFRM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued.
The Electronic Signatures policy has been linked under the 2.0 Related Policies section.
The purpose of the Electronic Signatures policy and procedures is to guide UNDP units in their use of electronic signatures. The policy and procedures define the requirements for e-signatures and ask that UNDP Country Offices and business units review their business processes with the aim of eliminating handwritten signatures and replacing them with either their electronic counterparts, or with email or other system-embedded workflow approvals when possible or permitted. The policy and procedures cover e-signatures uses in UNDP’s internal operations, as well as transactions with external parties, where the use of electronic signatures has been agreed by the parties.
The revised GLOC from LIC and MIC (Low and Middle Income Countries) policy provides a detailed explanation of GLOC formulation from host governments in low and middle income countries, along with a computation of annual cash targets, recent flexibilities in target setting, and tracking and reporting of annual cash targets and payments. The procedures section has also been updated with the most recent reporting tools and guidance notes.
The Amendment Letter template, linked in clause 17 (e) of the Contract Management policy, is now available in Spanish. It will be used for all amendments for the procurement of goods and services (POPP-11-3222). To access the document, click on the Spanish language tab.
OHR has published guidelines on the use of P-6 and P-7 level positions. The purpose of these guidelines is to detail the characteristics of P6 and P7 positions to guide the classification exercise. The new guidelines are linked under the main Recruitment and Selection policy, section 2.0.