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Programme and Operations Policies and Procedures

  
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Private Sector Partnerships

​The MoU template has been updated in English and Spanish. It is linked in step 1 of the Formalizing private sector partnerships through MOU procedures on the Private Sector Partnerships policy page. Kindly note that the French version of the MOU template is under review and will be available again once finalized.

06/12/2018Partnerships
Harmonized Approach to Cash Transfers (HACT)

​The Spanish version of the Harmonized Approach to Cash Transfers (HACT) policy is currently under review and will be available again on POPP once finalized. The HACT procedures remain available in Spanish. To access these, click on the Spanish language tab.

04/12/2018Financial Resources Management
Harmonized Approach to Cash Transfers (HACT)

​The Harmonized Approach to Cash Transfers (HACT) procedures are now available in French. To view the procedure table, click on the French language tab.

04/12/2018Financial Resources Management
Combined Delivery Report

The Combined Delivery Report policy is now available in French. To access the document, click on the French language tab.

29/11/2018Financial Resources Management
Corporate Purchasing Card

​Sections 1 and 4 of the UNDP Corporate Purchasing Card Management policy were updated to reflect that the single payment limit has been raised from $2,500 to $5,000.

21/11/2018Administrative Services; Financial Resources Management; Procurement
Direct Payments

​The Direct Payments policy is available in French. To access the document, click on the French language tab. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

16/11/2018Financial Resources Management
GMS Fee Set-up and Collection

The GMS Fee Set-up and Collection policy is now available in French. To access the document, click on the French language tab.​Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

16/11/2018Financial Resources Management
Salaries and Related Allowances Landing Page

​The following notice has been posted on the Salaries and Related Allowances Landing Page in order to provide clarity:

As the appointments of individual UNDP staff are based on the UN Staff Regulations and UN Staff Rules, legal and administrative interpretations shall be made on the basis of these instruments. Salaries and related allowances and benefits that are based on the UN Staff Regulations and UN Staff Rules as well as relevant published policies, are normally paid through payroll.

The UN Common System Allowances that are mandated by the Chairman, International Civil Service Commission (ICSC) must be managed in accordance with the criteria established and approved by the ICSC.

Any other ad-hoc administrative and operational allowances or one-time lump sum payments that are established locally require approval by Headquarters prior to implementation.

15/11/2018Human Resources Management
Managing Prescriptive Content (POPP)

The Managing Prescriptive Content main policy is now available in French. To access the document, click on the French language tab. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

14/11/2018Accountability
Sourcing and Market Research

​The procedure table, "eTendering Approval Roles" has been added to section 3.0 of the Sourcing and Market Research main policy page. The template, "Management of the Approver Roles in ATLAS eTendering" is linked to step 1 of the procedure table and is available in the POPP library. The document provides guidance on eTendering, an Atlas module that enables UNDP buyers to manage tender processes online.

12/11/2018Procurement
Salary Advance

​E-services functionality for purposes of requesting salary advances has been integrated into the Salary Advances Policy. The Staff Advances eServices Tool User Guide has been uploaded to the POPP library and linked to the Salary Advances Policy procedures. The link to Atlas E-Services has also been added to the procedures.

02/11/2018Human Resources Management
Purchase Orders (Commitments, Maintenance and Closure)

​Approval limits have been updated as per approved ICF ones.

31/10/2018Financial Resources Management
Purchase Orders (Commitments, Maintenance and Closure)

The threshold for the use of E-requisitions where a PO is also not required was increased from USD 2,500, to USD 5,000 in section 17 of the Purchase Orders policy, as well as step 1 of the Purchase Orders procedures. For all travel related transactions see POPP Duty Travel.

24/10/2018Financial Resources Management
Raising E-Requisitions

​The threshold for the use of E-requisitions where a PO is also not required was increased from USD 2,500, to USD 5,000 in section three of the Raising E-requisitions policy. For all travel related transactions see POPP Duty Travel.

15/10/2018Financial Resources Management
Accounts Payable

​The small value purchase threshold for non-PO vouchers was increased from USD 2,500, to USD 5,000 in section 6.a. of the Accounts Payable policy. The use of E-requisitions/POs are not mandatory but recommended for small value purchases of under USD 5,000.

15/10/2018Financial Resources Management
Evaluation of Offers

The Evaluation of Offers policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

03/10/2018Procurement
Vendor Sanctions

The Vendor Sanctions policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

03/10/2018Procurement
Procurement Authority and Increased Delegated Procurement Authority

The Procurement Authority and Increased Delegated Procurement Authority main policy is now available in French. The Procurement Authority and Increased Delegated Procurement Authority main policy is now available in French.

03/10/2018Procurement
Sustainable Procurement

The Sustainable Procurement main policy is now available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

02/10/2018Procurement
Contract Management

The Contract Management main policy is now available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

02/10/2018Procurement
Procurement Methods

The Procurement Methods main policy is now available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

02/10/2018Procurement
Procurement Overview and Principles

The Procurement Overview and Principles policy is now available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

02/10/2018Procurement
Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083)

​Sections 21 and 25 of the Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083) were updated to reflect an 8% GMS in the project budgets due to a change in UNDP cost recovery policy, effective 1 January 2018. This increased GMS rate is therefore applicable on actual expenses incurred from 1 January 2018. Offices should increase the project budgets to reflect GMS at 8% of expenses where necessary no later than October 31, 2018.

01/10/2018Financial Resources Management
Ethics and Fraud

The Ethics and Fraud main policy is now available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

01/10/2018Procurement
Anti-Fraud Policy

The Anti-Fraud Policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

28/09/2018Accountability
Death Benefit

The Death Benefit policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

28/09/2018Human Resources Management
Foundations Policy

The Foundations policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

27/09/2018Partnerships
General Considerations of Contracting

​Section 8 of the General Considerations of Contracting main policy was updated to indicate that Business Units are to maintain an audit trail for all contracts, including utilizing the Contract Management Module. Additionally, in section 18, the minimum threshold value for goods procured by UNDP requiring issuance of a purchase order, was increased from USD 2,500 to USD 5,000.

25/09/2018Procurement
Procurement Methods

The policies and provisions in sections 3, 20, 73 and 77 of the Procurement Methods policy were updated to reflect that the micro-purchasing threshold can be up to $10,000 if approved by the Bureaus. Further, sections 3 and 29 were updated to indicate that Business Units that have been approved to utilise Micro-purchasing up to $10,000 may utilise the Request for Quotation method from $10,000.

25/09/2018Procurement
Individual Contracting

​In the Individual Contracting policy, Selection of Individual Contractors (section 69) and the Direct Contracting provision (section 112) were updated to reflect that the threshold of no-competition for ICs can be increased to $10,000 if approved by the Bureaus. The direct contracting template for Individual Contractors was updated accordingly.

25/09/2018Procurement
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