Skip Ribbon Commands
Skip to main content
  
  
  
Description_EN
  
Tags
  
  
  
  
913Formulate Programmes and Projects
  

The One Stop Shop document has been updated in step 1.1 ALT of the Formulated Development projects procedures.

01/02/2023Programme and Project Management01/02/2023
914Executive Board Papers
  

The policy has been revised to reflect the changes in the format and content of Executive Board reports prepared by BMS/OFM in response to Executive Board decision 2018/16. 

31/01/2023Financial Resources Management31/01/2023
909 Social and Environmental Standards
  

The offline Project Risk Register template has been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

25/01/2023Programme and Project Management25/01/2023
911Enterprise Risk Management (ERM)
  

The offline Project Risk Register template has been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

25/01/2023Accountability25/01/2023
900Procurement Methods
  

Paragraphs 20 and 22 of the policy have been updated to align with the already published provisions on Micro-purchasing that is now processed in

23/01/2023Procurement23/01/2023
901Social & Environmental Standards
  

The Social and Environmental Screening Template and the Social and Environmental Screening Procedure Guide have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system

18/01/2023Programme and Project Management18/01/2023
906Annual Planning
  

The procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

18/01/2023Programme and Project Management18/01/2023
908Programme and Project Management
  

The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

Design
Implement
18/01/2023Programme and Project Management18/01/2023
894Updated visual guide on cost recovery
  
​The visual guide on cost recovery has been updated for Quantum. The guide is published in Resource Planning and Cost Recovery here and in Business Processes here
This guide gives an overview of all procedures, tools and guidance for cost recovery in UNDP. 
The original guide with Atlas references remains available on the same page. Atlas Tools and Guidance Notes are still available for 2022 closure activities until the 2022 accounts are closed by the end of February 2023. 
17/01/2023Financial Resources Management17/01/2023
895Quantum Financial Closure Instructions
  

The policy and procedures have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

17/01/2023Financial Resources Management17/01/2023
896Common Services Project Management
  

The policy has been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

16/01/2023Financial Resources Management16/01/2023
892National Personnel Services Agreement
  
The National Personnel Services Agreement (NPSA) policy has been reformatted and amended in the following areas: 
Clarification of general conditions and legal status of NPSAs
Clarification of selection process for different types of NPSAs 
Duration of regular and short-term NPSAs
Provisions related to issuance of regular NPSAs
Clarification that NPSAs are not Internal candidates for UNDP staff vacancies
Process for making modification to NPSA functions 
Conditions for parental leave for birth parents during the first year of the NPSA contract
Conditions for NPSAs to take unpaid leave 
Confirmation that NPSAs can undertake detail assignments 
Provision of flexibility for NPSAs serving on national Implementation projects
Possibility for creation of special NPSA remuneration Scales under certain conditions
Extension of overtime entitlement to NPSA levels 4 to 7
15/01/2023Human Resources Management15/01/2023
893International Personnel Services Agreement
  
The International Personnel Services Agreement (IPSA) policy has been reformatted and amended in the following areas:
  • Clarification of general conditions and legal status of IPSAs
  • Clarification of selection process for different types of IPSAs
  • Duration of regular and short-term IPSAs
  • Provisions related to issuance of regular IPSAs
  • Clarification that IPSAs are not Internal candidates for UNDP staff vacancies
  • Process for making modification to IPSA functions
  • IPSA assignment travel entitlements
  • Conditions for parental leave for birth parents during the first year of the IPSA contract
  • Conditions for IPSAs to take unpaid leave
  • Confirmation that IPSAs can undertake detail assignments 
15/01/2023Human Resources Management15/01/2023
897Internship
  

Provisions have been included in UNDP’s internship framework to provide for remote interns who are eligible to a reduced stipend at the remote internship rate. Offices in non-family duty stations and other dangerous locations which are not permitted to offer in-person internships, will now be able to offer remote internships. Specific guidance to managers on how to best engage interns remotely is provided.

15/01/2023Human Resources Management15/01/2023
898Salary Advance
  

The policy has been revised to clearly specify the reasons, terms and conditions for all permitted salary advances as well as the types of request for salary advances which are not allowable.

15/01/2023Human Resources Management15/01/2023
899Partner Personnel Services Agreement
  

This update is to extend the date of transition of partner personnel currently on Service Contracts to Partner Personnel Service Agreements from 31 January 2023 to 31 December 2023.

15/01/2023Human Resources Management15/01/2023
885Human Resources Management
  

The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

Classification of Posts

Salaries and Related Allowances

Appointment and Promotion

Annual and Special Leave

Social Security

Travel and Removal Expenses

Separation from Services

Non-Staff

09/01/2023Human Resources Management09/01/2023
886Information and Communications Technology,
  

The following policies have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

09/01/2023Information and Communications Technology09/01/2023
887Procurement
  

09/01/2023Procurement09/01/2023
888Financial Resources Management
  

The following policies and procedures have been updated to reflect UNDP's transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

Expense Management

Financial Closure of Development Projects and Trust Funds

Pipeline and Revenue Management

Inventory Management

Cash Banking and Investment

Pipeline and Revenue Management

Resource Planning and Cost Recovery

Financial Management and Implementation Modalities

09/01/2023Financial Resources Management09/01/2023
889Administrative Services
  
The following policies have been updated to reflect UNDP’s transition to its new cloud-based management platform Quantum in January 2023, replacing its previous ATLAS system.

Asset Management - Property, Plant and Equipment

Furniture and Equipment

Plant and Property

Leasehold Improvements

Corporate Purchasing Card

Lease Management (Premises and Equipment)

Management of Local Presences

Duty Travel

Vehicle Management

09/01/2023Administrative Services09/01/2023
912Protection against Retaliation
  

The UNDP Policy For Protection Against Retaliation (PaR) has been updated to, inter alia, align the definition of a “prima facie case of retaliation” in the policy with that of the UN Secretariat’s Secretary-General’s bulletin on protection against retaliation for reporting misconduct and for cooperating with duly authorized audits or investigations. The revised policy also now stipulates that any request to the Chairperson of the Ethics Panel of the United Nations (EPUN) to review a PaR determination of the UNDP Ethics Office is to be submitted within 30 days of receiving notification of the determination.

09/01/2023Accountability09/01/2023
884Formulate Programmes and Projects
  

The Formulate Development Projects procedure has been updated to align with the new UNDP-supported Guarantees policy which is linked in the Template/Guideline column of Step 3 of the procedure.

22/12/2022Programme and Project Management22/12/2022
882Operational Guide for the UNDP AML/CFT Policy
  

The AML/CFT Operational Guide supplements the UNDP AML/CFT Policy and provides detailed procedures and guidance for the implementation of the policy across UNDP. The Operational Guide specifies roles and responsibilities in the vetting process, including escalation procedures and available corporate tools

20/12/2022Accountability20/12/2022
883Framework of Accountability for Security
  

​Minor editorial and straightforward changes have been made, including deleting a  duplicate paragraph. The policy is now available in French and Spanish. To access the French and Spanish versions click on the respective language tab

20/12/2022Security20/12/2022
881UNDP-supported Guarantees
  


The UNDP-supported Guarantees policy has been approved for a five-year pilot period, and includes credit guarantees and procurement guarantees, which were previously assessed as areas of high demand and thus prioritized for the first phase of implementation. UNDP-supported Guarantees must be part of broader development interventions in DIM and CO-support to NIM projects and be fully donor funded. The pilot policy will enable UNDP to leverage guarantees in a prudent manner to incentivize sustainable/SDG-aligned investments in line with its ambition to leverage public finance and mobilize private finance for the SDGs. In addition, it will open new partnership venues and strengthen UNDP’s ability to act as an integrator across the UN development system.



19/12/2022Financial Resources Management19/12/2022
890Sustainable Procurement
  

Reviewed and edited (no substantive change) in December.

19/12/2022Procurement19/12/2022
891Procurement Overview and Principles
  

Reviewed and edited (no substantive change) in December.

19/12/2022Procurement19/12/2022
880Information Security Policy
  
The policy was changed in order to implement industry best practices in cybersecurity for the protection of personally identifiable information. These changes are compliant with ISO 27701 and help implement the requirements of tithe UNDP privacy policy for the protection of personal data.
- The new version of the UNDP Information Security Policy takes into account the provisions of the new UNDP Data Protection and Privacy policy as well as the recommended industry best practices for managing personally identifiable information (PII) as defined in ISO 27701.
- The new version designates the UNDP Chief Information Security Officer role as the party responsible for governance and monitoring of privacy safeguards within the BMS/ITM. It also explicitly designates BMS/ITM as a custodian (aka PII Processor) and not the owner of the PII data.
- The new policy section on PII also contains policy statements compliant with the ISO 27701 privacy standard for industry best practices.


17/12/2022Information and Communications Technology17/12/2022
879Visas at Headquarters (New York)
  

The updated P-312 Clarification of Status of Family Members and Arrival Notice form, P-312A Clarification of Status of Household Employee and Arrival Notice form, P-320 Work Permit for Spouses Holding G-4 visas form, and P-321 Work Permit for Children Holding G-4 visas form are now available in the Visas at Headquarters (New York) policy under the Templates and Forms section. The Template for transmitting to/acknowledging receipt of travel documents by staff in COs and the Template for transmitting requests for travel documents to TSS/ASD/BOM forms have been archived.

15/12/2022Administrative Services15/12/2022
876EU Reporting
  

Since 2016 (date of the last review) the EU has introduced different contractual templates (i.e. second version of the EU Pillar-Assessed Grant or Delegation Agreement -PAGoDA 2 and the EU Contribution Agreement). In view of this, the guidelines on EU reporting have been modified to reflect the different contractual scenarios. In both the PAGoDA2 and the EU Contribution Agreement, the choice of the currency of the agreement is at the discretion of the Organisation, i.e. UNDP (not the EU). As a matter of priority, all UNDP contracts should be in US$ whenever possible.

09/12/2022Financial Resources Management09/12/2022
877Group Life Insurance Plan (GLIP)
  

The Group Life Insurance plan (GLIP) policy was updated to reflect a change in the name of the insurance provider, align the levels of coverage to reflect the mandatory age of separation and streamline the administrative procedures.

09/12/2022Human Resources Management09/12/2022
878Medical Insurance : UN Worldwide Medical Insurance Plan
  

The UN WWP policy has been updated to reflect a change in the name of the insurance provider and correct reference links.

09/12/2022Human Resources Management09/12/2022
875Certified Financial Reports
  

The policy has been updated to provide in detail the structure of certified financial reports in UNDP. Terminology has been revised from “Income, Expenditure” to “Revenue, Expense” to reflect certified financial reports changes against IPSAS 23.

07/12/2022Financial Resources Management07/12/2022
873Design
  

The Formulate Programmes and Project policy and procedures Appraise and Approve policy and procedures have been updated with the UNSDG-endorsed Guidance Note on a New Generation of Joint Programmes and its annexes. The guidance note defines joint programmes within the UN development system reform context and articulates governance and management arrangements at the country level. The link to the guidance note in the Formulate Programmes and Projects policy has been updated in the first row of the table on page 5 and in paragraph 27. Step 8 in the Formulate Programmes procedures and Step 3.0 ALT in the Formulate Development Projects procedures have been updated to include the guidance note linked under explanatory notes and the guidance note's annexes are linked under templates/guidelines. The link to the guidance note in the Appraise and Approve policy has been updated in paragraph 29. Step 3.0 in the Project Revisions procedures of the Manage Change policy have been updated to include the guidance note linked under explanatory notes.


01/12/2022Programme and Project Management01/12/2022
874Manage Change
  

Step 3.0 in the Project Revisions procedures of the Manage Change policy have been updated with the UNSDG-endorsed Guidance Note on a New Generation of Joint Programmes which is linked under explanatory notes.
01/12/2022Programme and Project Management01/12/2022
872Enterprise Risk Management
  

​The Enterprise Risk Management (ERM) policy and procedures  have been updated to align with the Anti-Money Laundering and Countering the Financing of Terrorism (AML/CFT) Policy. Appendix 2: ERM Risk Categories and Sub-Categories in the ERM policy has been updated with a new AML/CFT risk sub-category '5.6. Exposure to entities involved in money laundering and terrorism financing' under risk category '5. Reputational'. The Risk Appetite Statement Guidance has been updated with the new AML/CFT risk sub-category in Annex 1 (Risk Categories and Sub-Categories) and Annex 4 (Risk Appetite Summary) has been aligned with the risk categories sequencing in the ERM policy. The Project Risk Register template has been updated with the new AML/CFT risk sub-category in Annex 1 (ERM Risk Categories and Sub-categories) and in Annex 2 Offline Project Risk Register Template in the dropdown list. The updated Project Risk Register template is published in Managing Project-Level Risk (Country, Regional or Global Projects) procedures in the ERM policy (Appendix 4), in the procedures section in the ERM policy page and in the following procedures sections in the Programme and Project Management policy area: (a) in steps 1 and 2 of the Social and Environmental Standards procedures; (b) in step 3.3. of the Formulate Development Projects procedures; (c) in step 2.4 of the Monitor procedures.

30/11/2022Accountability30/11/2022
871Visual guide on Enterprise Risk Management,
  

​A visual guide on enterprise risk management has been published in the Enterprise Risk Management policy page here and in Business Processes here. The guide provides an overview of the business process flow steps of all procedures, as well as the tools and guidance on risk management starting from establishing the context, risk assessment, risk treatment, monitoring and review and finally communication and consultation. Links to the relevant resources in the POPP for each process flow step are also included. These are the direct links to the guides in pdf: 


17/11/2022Accountability17/11/2022
863Organizational Unit Restructuring,
  

The Organizational Unit Restructuring Policy sets out UNDP’s human resources policy governing the restructuring of organizational units, including special placement of staff and selection measures. The Organizational Restructuring policy establishes one single policy to manage the restructuring which:

  • Establishes clear roles, responsibilities and accountability for restructures of units organization-wide;
  • Provides a clear and simple process easily understood by different stakeholders;
  • Establishes a process agile enough to be effective in different organizational contexts (HQ and field);
  • Streamlines and increases flexibility in the restructuring process;
  • Ensures consistency, transparency, efficiency and fairness;
  • Significantly increases the speed of restructuring;
  • Provides safeguards for staff affected by restructuring and facilitates placement and selection of staff into new positions;
  • Ensures the restructuring process is aligned with, and leverages the benefits of, other related new processes such as mobility, talent reviews, and rank-in-post plus


01/11/2022Human Resources Management01/11/2022
869Formulate Programmes and Projects
  

The GCF RACI for NIM projects has been completed. The GCF RACI builds on the same structure and logic of roles for 1st and 2nd layer oversight applied to the GEF RACI, but with additional steps and adjustments to align with the specific requirements and project cycle of the GCF. Minor updates were also made to the GEF RACI where a footnote was added to reflect the augmented design oversight support for CO provided by the NCE tier 1 regional technical specialists deployed by BPPS/NCE. The same footnote is also reflected in the GCF RACI.

18/10/2022Programme and Project Management18/10/2022
868 Select Responsible Parties and Grantees
  

The policy has been updated to align references to awards with the Innovation Challenges policy and with the Performance-Based Payments policy.

14/10/2022Programme and Project Management14/10/2022
858Anti-Money Laundering and Countering the Financing of Terrorism Policy
  

 The Anti-Money Laundering and Countering the Financing of Terrorism Policy (“AML/CFT Policy”) provides a comprehensive approach to identifying, addressing and managing AML/CFT risks across UNDP. The policy affirms UNDP’s continued commitment to combating money laundering and terrorist financing, by complementing, reiterating, and cataloguing the safeguards and measures that UNDP has in place in this regard. This policy is a part of a broader set of policies aimed at ensuring that UNDP funds are used for the purposes intended.

To access the French and Spanish versions of the policy, click on the respective language tab.

30/09/2022Accountability30/09/2022
865Internal Control Framework
  

The ICF policy and ICF Operational Guide have been updated to incorporate references to the new Anti-Money Laundering and Countering the Financing of Terrorism Policy (AML/CFT Policy). The AML/CFT Policy is referenced in the list of Supportive Tools in Annex 2, point 1 Integrity and Ethical Values on page 20 in the ICF policy and a new section 2.9 Mitigating risks associated with money laundering and terrorist financing has been added on page 12 of the ICF Operational Guide.

30/09/2022Accountability30/09/2022
866Prepayments
  

The Prepayments policy has been updated to clarify that the requirement for a bank guarantee and limitation of 20% of the contract value is not applicable to UN Agencies.

30/09/2022Financial Resources Management30/09/2022
862Programme and Project Management
  

The updated RMT reflects the approval of the two-tiered approach for the shielding of the development activities for the budget period 2018-2021 and extended it to the 2022-2025 budget period.

28/09/2022Programme and Project Management28/09/2022
867Framework of Accountability for Security
  

The United Nations Security Management System (UNSMS) requires that each UN entity maintains an internal Framework of Accountability (FoA) documenting individual roles, responsibilities, and accountabilities related to the security of their respective organizations. The recent revision of the UNDP Security FoA policy was undertaken to align with UNSMS policy updates. Consistent with this, the revised policy introduced the role of the senior most UNDP representative at the security area level and incorporates the role of programme and project managers in supporting Resident Representatives to ensure security considerations are mainstreamed in planning processes. The revised policy supports and enables UNDP achieve its goals as established in the UNDP Strategic Plan and is in line with the UNSMS goal of enabling UNDP activities within acceptable levels of security risk.

27/09/2022Security27/09/2022
861Solicitation Policy
  

The RFQRFP (for services $200K and above) and ITB templates have been updated to align with the new Anti-Money Laundering and Countering the Financing of Terrorism Policy (AML/CFT Policy) and now includes ‘ultimate beneficial owners’ as follows: (i) In the procurement self-certification sections in the RFQ template in Section 2: RFQ Instructions and Data, Eligibility and in Annex 2: Quotation Submission Form, Bidder’s Declaration, Prohibition, Sanctions. (ii) In Section 2. Instructions to Bidders, A. General Provisions, 3. Eligibility in paragraph 3.2 in the RFP template (for services $200K and above) and in the ITB templates. For AML/CFT purposes (FATF Recommendation 24), the definition of ultimate beneficial owners focuses on the natural persons behind corporate entities. Ultimate beneficial owner means a natural person that exercises control over an entity through direct or indirect ownership, or has other means of influencing the Bidder such as through financing, close family relationships with the owners of the Bidder or through holding key positions within the Bidder. The updated templates are linked in paragraph 4 of the Solicitation policy.

24/09/2022Procurement24/09/2022
860Protection against Retaliation Policy
  

The UNDP Policy For Protection Against Retaliation (PaR) has been updated to incorporate reference to the new Anti-Money Laundering and Countering the Financing of Terrorism Policy (AML/CFT Policy): the AML/CFT Policy is referenced and linked as footnote 3 to Section 2.1 of the PaR policy, and also appears in the “Links to Documents” section at the end of the PaR Policy. 

22/09/2022Accountability22/09/2022
859 Annual Leave
  


- The Annual leave policy has been amended to guide staff on the principles underpinning their annual leave entitlement and to gender neutralize the policy in accordance with UNDP’s Gender Strategy policy. More specifically:
  • Staff members are encouraged to take at least half of the annual leave they are entitled to in each year and to take it in a reasonable period of continuous annual leave;
  • The policy has been updated to reflect that staff can now take seven uncertified sick leave days continuously; and
  • The policy has been updated to reflect the fact that staff who are able to do so are expected to work remotely in the event of office closure, rather than having paid time off.


15/09/2022Human Resources Management15/09/2022
857 UNDP ICT Standards
  

The ICT Standards policy, has been updated to include the following: 1. Overall review and update of the policy 2. User equipment standards update 3. Standard software section update 4. ICT Support services- section updated 5. Online Subscriptions and Cloud Services section added 6. Application development standards– section added 7. Assets Disposal section added 8. Azure cloud subsection added 9. Guidance on the use of MS Azure Annex added.

24/08/2022Information and Communications Technology24/08/2022
855Personal Data Protection and Privacy Policy
  

The purpose of the Personal Data Protection and Privacy policy is to guide project/programme implementation when handling data, to be embedded throughout the data lifecycle to ensure UNDP implements the highest ethical standards for data protection and privacy. Protection of personal data is essential to upholding fundamental rights to privacy and the UN system-wide personal data protection and privacy principles. Strong policies on personal data protection and privacy, and on information handling and classification are critical for operating efficiently, considering opportunities and risks in the use of personal data, including in combination with evolving technologies.

26/07/2022Information and Communications Technology26/07/2022
856Information Classification and Handling
  

The purpose of the Information Classification and Handling policy is to guide project/programme implementation when handling data, to be embedded throughout the data lifecycle to ensure UNDP implements the highest ethical standards for data protection and privacy. Protection of personal data is essential to upholding fundamental rights to privacy and the UN system-wide personal data protection and privacy principles. Strong policies on information handling and classification and on personal data protection and privacy are critical for operating efficiently, considering opportunities and risks in the use of personal data, including in combination with evolving technologies.

26/07/2022Information and Communications Technology26/07/2022
849Security Policy
  

The UNDP Security Applicability Guideline is now available in French and Spanish. To access the French and Spanish versions click on the respective language tab. The guideline is located in step 2 of the Security Policy procedures.

06/07/2022Security06/07/2022
848Social and Environmental Standards
  

A minor update to the Social and Environmental Risk Screening Template Question 6.3 has been implemented, modifying the presumption of risk significance. The change guides the screener to assume that affirmative answers to the question should rate the project at least as Moderate risk instead of Substantial, as was previously the case. This modification is based on lessons learned and aimed at streamlining the environmental and social assessment process

30/06/2022Programme and Project Management30/06/2022
850 Enterprise Risk Management
  

The Enterprise Risk Management (ERM) policy has been harmonized with the Social and Environmental Standards (SES) policy. The risk sub-categories in the Quantum + corporate planning system (capturing programme level risks) and in the Atlas project risk registers are now fully aligned with the project-level social and environmental standards. To align the risk entry systems, a slight rewording of ten risk sub-categories has been made and the risk sub-category on “Cultural Heritage” has been re-introduced in the relevant annexes of the ERM policy, Risk Appetite Statement and Risk Appetite Statement Guidance. 

28/06/2022Accountability28/06/2022
851Project Risk Register Template
  

The project risk register template has been updated to align with the updated Enterprise Risk Management (ERM) policy which has been harmonized with the Social and Environmental Standards (SES) policy. The risk sub-categories in the Quantum + corporate planning system (capturing programme level risks) and in the Atlas project risk registers are now fully aligned with the project-level social and environmental standards. The offline project risk register template (Annex 2) is aligned with the risk entry system in the Quantum + corporate planning system and with the risk appetite to risk significance in the risk matrix (Annex 3). 
The updated project risk register template has been published as follows: (a) in steps 1 and 2 of the Social and Environmental Standards procedures; (b) in step 3.3. of the Formulate Development Projects procedures; (c) in step 2.4 of the Monitor procedures.

28/06/2022Programme and Project Management28/06/2022
852Formulate Programmes and Projects
  

The project risk register template has been updated in Step 3.3 of the procedures to align with the updated Enterprise Risk Management (ERM) policy which has been harmonized with the Social and Environmental Standards (SES) policy. The risk sub-categories in the Quantum + corporate planning system (capturing programme level risks) and in the Atlas project risk registers are now fully aligned with the project-level social and environmental standards. The offline project risk register template (Annex 2) is aligned with the risk entry system in the Quantum + corporate planning system and with the risk appetite to risk significance in the risk matrix (Annex 3).

28/06/2022Programme and Project Management28/06/2022
843Deliver results
  

The policy has been updated to reflect the roles and responsibilities in the development and oversight of the evaluation plan as a part of project implementation. 

17/06/2022Programme and Project Management17/06/2022
844Monitor
  

The policy has been updated to add a new section on “Monitoring of Evaluation Plan implementation” (paragraphs 25-28). The updated guideline includes the process and content of annual and mid-year review of the evaluation plan; guidelines on the expected timeline for oversight; and monitoring roles and responsibilities of the country office, regional bureau, Bureau of policy and programme and independent evaluation office. 

17/06/2022Programme and Project Management17/06/2022
845Manage Change
  

The policy has been updated to add a new section on “Making changes to the evaluation plan” (paragraphs 26-30). This section provides the process of making any adjustments to the plan including date changes, deletions and additions that need to be clearly supported with a detailed rationale validated and approved by the regional evaluation focal point as per UNDP Evaluation Guidelines. 

17/06/2022Programme and Project Management17/06/2022
846Report
  

The policy has been updated to add a new section on “Evaluation Report” (paragraphs 11-15). This section provides guidance on objective and use of evaluation reports along with guidance on review and finalization of reports like Inception report, final report, Management Response to evaluation.

17/06/2022Programme and Project Management17/06/2022
847Close and Transition
  

The policy has been updated to align with the UNDP Evaluation Guidelines’ mandatory criteria for the terminal or final evaluation of projects or programmes. Expected mandatory criteria and thresholds were added to the section. 

17/06/2022Programme and Project Management17/06/2022
839Formulate Programmes and Projects
  

Updates were made in the policy to reflect UNDP Evaluation Guidelines as follows: (1) Under new programme development, paragraph 20 has been added providing guidance to the submission of CPD-costed evaluation plans; (2) Planning for evaluation section is updated with the addition of three new paragraphs 39, 40, 41 to address UNDP’s Strategic Plan 2022-2025 requirements on the need of strategic evaluations; to inform on Independent country programme evaluations and reflect accountability for the development of CPD evaluation plan.

16/06/2022Programme and Project Management16/06/2022
840Performance-based payments
  

The policy was updated with links to UNDP Evaluation Guidelines (paragraph 16) and UNDP Evaluation Policy (paragraph 27)

16/06/2022Programme and Project Management16/06/2022
841Appraise and Approve
  

The policy has been updated related to Programme Assessment and Appraisal to add references (1) a review of UNDP’s comparative strengths and mandate that effectively integrated into the Cooperation framework Theory of Change (paragraph 12); (2) to the importance of learning from any past evaluation results into the formulation of the new country programme design (paragraph 14).

16/06/2022Programme and Project Management16/06/2022
842Annual Planning
  

The policy has been updated to incorporate UNDP evaluation guidelines on the annual and mid-term review of the annual evaluation plan in paragraph 3.

16/06/2022Programme and Project Management16/06/2022
837 Cost Recovery from Other Resources - GMS
  

​The GMS rate table and contents are updated to reflect (i) Executive Board Decision on 5% for Individuals, (ii) OPG approval on applying 7% for Government Cost Sharing where UNDP provides support services to the government in its capacity as a Global Fund grant recipient, (iii) abbreviation changed from GFATM to GF, (iv) approval authority from Chief Finance Officer to BMS Director and (v) the updated table for Direct costs vs. Indirect costs from PPM.

14/06/2022Financial Resources Management14/06/2022
838Quality Standards for Programming
  

The policy has been updated to incorporate evaluation aspects in programming quality standards as follows: (1) Specific guidelines on CPD evaluation plans have been added to the section on “Management, Monitoring, and Evaluation” in accordance with UNDP’s Evaluation Guidelines; (2) UNDP’s accountability to the Executive Board for the evaluation function has been reflected in paragraph 15 and (3) a link to the IEO’s mandate has been added to paragraph 8.

13/06/2022Programme and Project Management13/06/2022
835UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
  

The UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct has been updated to reflect the following changes: (1) Deleting the reference to Resident Coordinators; (2) Updating the name of BMS/OLS and BMS/OHR; (3) Expanding the existing requirement to inform victims of harassment to include victims of sexual exploitation and abuse; (4) Clarifying the general obligation to report allegations of misconduct; (5) Clarifying that where the subject has separated from service after being charged with misconduct but before the imposition of a disciplinary sanction, BMS/OLS may include the matter without the subject’s response to the charges if the subject fails to provide their response within the deadline. The updated UNDP Legal Framework for Addressing Non-Compliance has also been published under Disciplinary Measures and Appeals.

09/06/2022Human Resources Management09/06/2022
836Quality Standards for Programming,
  

 The Programme Quality Assurance Design Stage Rating Tool has been updated to include criteria to assess digitalization and volunteerism. The new tool is applicable to Country Programme Documents submitted to the Board from June 2023.

09/06/2022Programme and Project Management09/06/2022
834Formulate Programmes and Projects
  

The “Oversight Readiness Capacity Assessment” (ORCA) tool (previously called the VF needs assessment tool) has been completed and fully digitized. The tool was developed by BPPS-NCE in consultation with the BMS and Regional Bureaus, as well as the BPPS - Effectiveness Group. The objective of the ORCA tool is to help UNDP effectively manage risks across its Vertical Fund portfolio and perform its Quality Assurance (QA) function (as Accredited Entity to specific Funds). Accordingly, the tool has been designed to assess adequacy of current resources and/or provisions needed at the CO to effectively perform its ‘oversight responsibilities’ when deciding to take on additional programming requests related to VF projects. The ORCA assessment tool can be accessed through the CO dashboard in PIMS+ and detailed instructions on how to use and access the tool is provided in the User Guide and FAQ documents uploaded to under “Formulate Development Projects” in POPP.

17/05/2022Programme and Project Management17/05/2022
833Commercial Air Travel Safety Guidelines
  

The UNDP Air Travel Safety Guidelines has been revised to align with the United Nations Security Management System (UNSMS) policy changes, namely the replacement of the UNSMS Air Travel Safety Policy with Guidance as well as updating roles and responsibilities in UNDP’s air travel decision-making process. These guidelines are applicable to all UNDP personnel on official travel via commercial air operators, and donated flights as defined in the UNSMS Commercial Air Travel Safety Guidance.

13/05/2022Security13/05/2022
832 Security Policy
  

The United Nations Security Management System (UNSMS) applicability policy sets out the framework for UNSMS organizations to identify the categories of persons within their respective administrative structure and rules to whom UNSMS policies should apply. As a result, the UNDP Security Applicability Guideline provides guidance as to the persons UNDP should take into account when implementing UNSMS policies and from whom UNDP expects compliance to security policies, procedures and practices. The guideline also clarifies those persons under UNDP’s security accountability and responsibility. The recent revision of the UNSMS policy emphasizes the notion that contractual relationship underpinned applicability and stipulated the varying modalities through which contractual relationship may be established. The policy also notes that persons providing services to a UNSMS organization on less than a full-time basis were only considered UNSMS personnel when actually providing services to the UNSMS organization. These changes were contextualized in the UNDP Security Applicability Guideline in alignment with the UNSMS policy.

11/05/2022Security11/05/2022
830Framework of Accountability for Security
  

Minor editorial changes redirecting links in the policy to the Security Office SharePoint page.

22/04/2022Security22/04/2022
831Security Policy
  

Minor editorial changes have been made to the policy and to the UNMSM Operational Guidelines redirecting links therein to the Security Office SharePoint page.

22/04/2022Security22/04/2022
829Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets
  

The purpose of the Write-Off Requests, Excluding Property, Plant and Equipment and Intangible Assets policy and procedures is to provide Country Offices, Regional Bureaus, Central Units and HQ Units (“Offices”) with the relevant policy and procedures, including the required due diligence for submitting a write-off request for approval in line with UNDP’s Financial Rules and Regulations. The policy and accompanying procedures are applicable to all items except for Asset Management: Property, Plant & Equipment (PP&E) and Asset Management: Intangible Assets.  Write-offs pertaining to PP&E and Intangible Assets are included in the Administrative Services policy area under the Asset Management – Property, Plant and Equipment policy subchapter and under the Asset Management – Intangible Assets policy subchapter.

19/04/2022Financial Resources Management19/04/2022
828 Visual guide on cost recovery
  

A visual guide on cost recovery has been published in Resource Planning and Cost Recovery here and in Business Processes here. The guide provides an overview of the process flow steps of all procedures, as well as the tools and guidance for cost recovery in UNDP for delivery enabling services, general management support and UN agency services with links to the relevant cost recovery resources in the POPP for each process flow step.These are the direct links to the guides in pdf:


23/03/2022Financial Resources Management23/03/2022
826Home Leave
  

 The Home Leave policy procedures were updated in steps 6 and 8 to clarify the staff member’s obligation to inform GSSC/BES of changes to the scheduled home leave travel. In addition, staff who do not certify their home leave travel within 90 days from return, will have their home leave lump-sum recovered.

18/03/2022Human Resources Management18/03/2022
827UN Travel Documents and National Passport
  

Section 3.0 (procedures) has been updated to reflect the introduction of the UNall Service Portal. Changes were made to steps 2, 3, 4, 5 and 6 of the Application for UN Laissez-Passer (UNLP) and UN Family Certificates (UNFCs) procedure. Additionally, changes were made to steps 1 and 2 of the Application for UN Certificates (UNC) procedure.

18/03/2022Administrative Services18/03/2022
825Visas at Headquarters (New York)
  
The PT.61 “Application for G-4 Visa” form, available in the Visas at Headquarters (New York) policy under the Templates and Forms section, has been updated to reflect the following:
- Stylistic changes on pages 1 and 2.
- Updated contact details.
- A change in the number of requested copies to 2 for all required documents.
- Addition of the marital status effective date on the supplemental page.


17/03/2022Administrative Services17/03/2022
823 Rank-in-Post
  

The Rank-in-Post policy is now available in French. To access the document, click on the French language tab.

28/02/2022Human Resources Management28/02/2022
824Rules and Procedures for the UNDP Compliance Review Panel (CRP)
  

The Rules and Procedures for the UNDP Compliance Review Panel (CRP) are now available in French. To access the document, click on the French language tab.

28/02/2022Human Resources Management28/02/2022
822Financial Resources Management,
  

The following policies are now available in French. To access the content, click on the French language tab of the respective policy page:

1. Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083)

2. Trust Fund Management

3. Certified Donor Reports



24/02/2022Financial Resources Management24/02/2022
821Financial Resources Management
  

The following policies are now available in French. To access the content, click on the French language tab of the respective policy page:

1. Disbursing Funds (Making Payments)  

2. Atlas Financial Closure Instructions

3. Accounts Payable

4Prepayments


23/02/2022Financial Resources Management23/02/2022
820 Financial Resources Management
  
22/02/2022Financial Resources Management22/02/2022
819Financial Resources Management,
  

The following policies are now available in French. To access the content, click on the French language tab of the respective policy page:

1. Receipt of Services.

2. Receipt of Goods and Application of Incoterms.

3. Receipt of Goods DAP and Application of Incoterms.



21/02/2022Financial Resources Management21/02/2022
817UN Travel Documents and National Passport,
  

The United Nations Travel Documents Programme (UNTDP) within the Travel and Transportation Section (TTS) of the Department of Operational Support (DOS) has issued an amendment to “Standard Operating Procedure for the Issuance of United Nations Travel Documents” (SOP). Updated guidance for the provision of ‘Red Laissez-Passers Without Insert’ (referred to as Exceptional Red Laissez-Passers or ERLPs) is outlined in the new SOP. A submission template for ERLP requests is provided. RRs at the D1 level or below will not receive a red UNLP unless the request is signed off by the UNDP Administrator and approved by the USG of DOS.

10/02/2022Administrative Services10/02/2022
816Financial Resources Management,
  
07/02/2022Financial Resources Management07/02/2022
818ICT Disaster Recovery Standards for UNDP Offices
  

Paragraphs 10, 45, 46, 60 and 55 of the policy have been updated in response to UNBOA audit recommendations to clarify the responsibilities of offices in creating their disaster recovery plans, including documenting any arrangements made with cloud providers.

07/02/2022Information and Communications Technology07/02/2022
815Financial Disclosure
  

The Financial Disclosure policy is available in French and Spanish. To access the documents, click on the French and Spanish language tabs.

01/02/2022Accountability01/02/2022
813Financial Accountability and Internal Controls
  

The Financial Accountability and Internal Controls policy is now available in French. To access the document, click on the French language tab.

31/01/2022Financial Resources Management31/01/2022
814Maintenance and Usage of Chart of Accounts
  

The Maintenance and Usage of the Chart of Accounts policy is now available in French. To access the document, click on the French language tab.

31/01/2022Financial Resources Management31/01/2022
812Refunds to Donors
  

 The Refunds to Donors policy is now available in French. To access the document, click on the Frenchh language tab.

28/01/2022Financial Resources Management28/01/2022
811Financial Closure of Development Projects
  

The Financial Closure of Development Projects policy is now available in French. To access the document, click on the French language tab.

27/01/2022Financial Resources Management27/01/2022
809 Security Policy
  

The UNDSS has updated several policies and guidance documents (i.e. Framework of Accountability, Road Safety, Local Cost Shared Security Budget, and Commercial Air Travel) and therefore links to these referenced documents have been updated in the policy in the following paragraphs: 7, 50, 77, 105, 111, 120, 123.

25/01/2022Security25/01/2022
810Commercial Air Travel Safety Guidelines
  

​The UNDP Security Office launched its new Intranet webpage, and therefore links to documents referenced therein have been updated in the policy in the following paragraphs: 13, 22b, 26.

25/01/2022Security25/01/2022
808Financial Closure of Trust Funds
  

The Financial Closure of Trust Funds policy is now available in French. To access the document, click on the French language tab

24/01/2022Financial Resources Management24/01/2022
807Formulate Programmes and Projects
  

The Country Programme Document (CPD) template has been updated to reflect the outcomes of the Strategic Plan 2022 – 2025 and includes references to the plan’s six signature solutions and three enablers. The updated CPD template is linked in Step 6.0 of the Formulate Programmes procedures.

20/01/2022Programme and Project Management20/01/2022
805Appraise and Approve
  

The Delegation of Authority Templates for GEF and GCF Programming have been updated to reflect minor revisions in page 1 to clarify the division of responsibilities and accountabilities as set out in the RACI. The updated templates are linked in Step 2.1 VERT of the Development Project procedures.

17/01/2022Programme and Project Management17/01/2022
806Corporate Purchasing Card
  

January 17, 2021 - The Corporate Puirchasing Card Policy policy is now available in French. To access the document, click on the French language tab.

17/01/2022Administrative Services17/01/2022
803Cost Recovery from Other Resources - GMS
  

The GMS rate table is updated to reflect a minimum 7% for UN Secretariat Offices, Funds and Departments identified in the UN System Chart (yellow section) under the section on UN to UN Agency Contribution Agreement.

14/01/2022Financial Resources Management14/01/2022
804Individual Contract
  

 This update is to alert all UNDP COs and BUs that the I-PSA and the N-PSA will replace all international and local ICs as of 31 March 2022 (extended from 31 December 2021), except those which are of lumpsum deliverable-based arrangements. After this date, the use of ICs will be restricted to lump-sum deliverable-based arrangements only. However, the IC policy is still available in its current form, covering both daily and lump-sum based ICs; for use by all other UN Agencies until 31 December 2022.

14/01/2022Procurement14/01/2022
798Cash Operations,
  

The Cash Operations policy is now available in French. To access the document, click on the French language tab.

10/01/2022Financial Resources Management10/01/2022
799 Project Cash Advance (PCA)
  

The Project Cash Advance (PCA) policy is now available in French. To access the document, click on the French language tab.

10/01/2022Financial Resources Management10/01/2022
800Management of Cash in Crisis or Emergency Situations,
  

The  Management of Cash in Crisis or Emergency Situations policy is now available in French. To access the document, click on the French language tab.

10/01/2022Financial Resources Management10/01/2022
801Management of Petty Cash
  

The Management of Petty Cash policy is now available in French. To access the document, click on the French language tab.

10/01/2022Financial Resources Management10/01/2022
802Petty Cash Fund for Management Project (PCF)
  

The Petty Cash Fund for Management Project (PCF) policy is now available in French. To access the document, click on the French language tab.

10/01/2022Financial Resources Management10/01/2022
797Internal Control Framework
  
The updated ICF Policy and the ICF Operational Guide provide clarity on roles, responsibilities, and accountabilities in the implementation of internal controls for clustered and non-clustered processes. Additionally, the ICF Policy has been aligned with industry best practices, including the COSO (the Committee of Sponsoring Organizations of the Treadway Commission) framework and the Three Lines of Defense model. The COSO framework describes what we do in internal control and the three lines of defense framework describes who does it. Both frameworks have been endorsed by the High-Level Committee on Management. Additionally, the ICF policy specifies: (i) the roles and responsibilities of staff at all levels of the organization in the achievement of internal control objectives, and the ways in which UNDP monitors and assesses internal control effectiveness; and (ii) the roles and responsibilities of participants in UNDP’s shared services delivery model.
 
The Operational Guide of the Internal Control Framework (“ICF Operational Guide”) serves as a supplementary document to the ICF Policy. Given the complexity of UNDP’s activities and the resulting breadth and depth of POPP content, the purpose of the ICF Operational Guide is to bring together the key internal control requirements included throughout the POPP to help UNDP offices implement effective internal controls in both clustered and non-clustered environments. Specifically, the Operational Guide: (i) articulates the key day-to-day internal control roles and their associated authorities, accountabilities, and responsibilities; (ii) describes at a high level some key process control points; and (iii) identifies the supporting technology roles (i.e., ERP), rights, and available tools to affect and monitor internal control implementation. A series of “Quick Views” have been added to provide more visual content, as requested by stakeholders. This version of the Operational Guide provides guidance on who executes internal control roles (or elements thereof) with respect to both clustered and non-clustered processes. Country Offices should follow the clustered or non-clustered guidance that is relevant to their process clustering implementation status.
28/12/2021Accountability28/12/2021
795Amortizations, Reconciliations, Reports and Centralized Functions
  

The Amortizations, Reconciliations, Reports and Centralized Functions policy is now available in French. To access the document, click on the French language tab.

22/12/2021Administrative Services22/12/2021
791Financial Disclosure
  

This Policy has been revised to, inter alia, reflect new conflict of interest avoidance “Relationship questions” added to the online FDP disclosure form, clarify policy definitions and requirements, and enhance confidentiality protections by requiring the deletion of submitted Financial Disclosure statements and verification documentation after stipulated time periods.

21/12/2021Accountability21/12/2021
793Route, Mode of Transportation, and Standard of Accommodation
  

The Route, Mode of Transportation, and Standard of Accommodation policy is now available in French. To access the document, click on the French language tab.

21/12/2021Administrative Services21/12/2021
794Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements)
  

The Depreciation, Reconciliations Reports and Centralized Functions (Leasehold Improvements) policy is now available in French. To access the document, click on the French language tab.

21/12/2021Administrative Services21/12/2021
790Application Development Standards & Scaling Framework
  

The framework outlines the technical standards and processes that Country Offices and all UNDP Business Units should follow for application development. Furthermore, it provides a governance framework for application development in UNDP in accordance with industry standards while balancing the need of corporate standards with the need to innovate locally and across business units. This allows Business Units to access technical, advisory, and contractual corporate support resources throughout the application’s lifecycle. The framework also addresses and closes OAI audit recommendation 2277-1.

20/12/2021Information and Communications Technology20/12/2021
792Other Travel Allowances and Expenses
  

The Other Travel Allowances and Expenses policy is now available in French. To access the document, click on the French language tab.

20/12/2021Administrative Services20/12/2021
788Formulate Programmes and Projects
  

An updated version of the Project Origination SOPs, which now includes additional specific elements for GCF projects/programmes, has been provided which applies to all vertical fund programming. Furthermore, new PISC submission and assessment templates for GEF Enabling Activities (EAs) and Capacity Building Initiatives for Transparency (CBIT) have been developed and uploaded in POPP.

15/12/2021Programme and Project Management15/12/2021
785Formulate Programmes and Projects
  
The project document template has been updated to reflect the following:
1. ‘Digital by Default’ is now embedded in project design ;
2. Additional text added to ensure consistency with the principles of the UNDP Anti-Money Laundering and Countering the Financing of Terrorism Policy.;
• Updated definition of sexual harassment;
• Additional text added to reflect the newly introduced Anti Money Laundering and Countering the Financing of Terrorism (AML/CFT) policy;
• Updated link to the United Nations Security Council Consolidated Sanctions List;
• In the option for DIM implementation, additional text has been added to address: a) Obligations on sub parties relating to SEA/SH; and b) Obligations of sub parties relating to SES;
• In the option for UN Agency implementation an additional sentence was added on SEA/SH, which goes as follows: “The Implementing Partner will ensure that its regulations, rules, policies and procedures are consistent with the principles of UNDP relating to SEA and SH requirements.”.
3. The Project Organization Structure has been updated to provide clarity on oversight and implementation, including the Project Board ToR (as annex to the project document) and FAQ;
4. Capacity Assessment has been specified to include the Partner Capacity Assessment Tool (PCAT) as an annex to the project document;
5. To include the On-Granting Provisions Applicable to the Implementing Partner (Grant Making Institution facilitating on-granting) as an annex to the project document, if applicable.
The updated Project Document template is included as hyperlink in Step 3.0 Develop a project document that adheres to UNDP quality standards and partner requirements of the Procedures.



14/12/2021Programme and Project Management14/12/2021
786Multi-Country and South-South Projects
  
The project document template has been updated to reflect related to the following: 
1.  ‘Digital by Default’ is now embedded in project design;
2. Updates in the Risk Management section as follows:
Updated definition of sexual harassment;
Additional text added to ensure consistency with the principles of the UNDP Anti-Money Laundering and Countering the Financing of Terrorism Policy;
Updated link to the United Nations Security Council Consolidated Sanctions List;
In the option for DIM implementation, additional text has been added to address: a) Obligations on sub-parties relating to SEA/SH; and b) Obligations of sub-parties relating to SES;
In the option for UN Agency implementation, an additional sentence has been added on SEA/SH, as follows: “The Implementing Partner will ensure that its regulations, rules, policies and procedures are consistent with the principles of UNDP relating to SEA and SH requirements.”
3. The Project Organization Structure has been updated to provide clarity on oversight and implementation, including the Project Board ToR (as annex to the project document) and FAQ;
4. Specify Capacity Assessment has been specified to include the Partner Capacity Assessment Tool (PCAT) as an annex to the project document;
5. Inclusion of  On-Granting Provisions Applicable to the Implementing Partner (Grant Making Institution facilitating on-granting) as an annex to the project document, if applicable.
The updated Project Document template is included as hyperlink in Step 1.0 Prepare a project proposal and a multi-year workplan, and identify financial resources (including in-kind) for activities in Atlas.


14/12/2021Programme and Project Management14/12/2021
787Provide Oversight
  

New Project Board ToR and FAQ with generic guidance and standard text on the main duties and responsibilities of a project board have been added as hyperlinks to Step 1.0 Hold programme/project board reviews at least annually of the Procedures. The Project TOR includes rules on the composition of the project board and categories of board member representation; protocols for project board operations (including addressing conflicts of interest); suggested outputs for board meetings; support functions to the Board; and other key matters.

14/12/2021Programme and Project Management14/12/2021
789Application Development Standards & Scaling Framework
  

The framework outlines the technical standards and processes that Country Offices and all UNDP Business Units should follow for application development. Furthermore, it provides a governance framework for application development in UNDP in accordance with industry standards while balancing the need of corporate standards with the need to innovate locally and across business units. This allows Business Units to access technical, advisory, and contractual corporate support resources throughout the application’s lifecycle. The framework also addresses and closes OAI audit recommendation 2277-1.

14/12/2021Information and Communications Technology14/12/2021
781Flexible Working Arrangements
  

The Flexible Working Arrangements policy is now available in French. To access the document, click on the French language tab.

13/12/2021Human Resources Management13/12/2021
782Daily Subsistance Allowance (DSA)
  

The Daily Subsistance Allowance (DSA) policy is now available in French. To access the document, click on the French language tab.

13/12/2021Administrative Services13/12/2021
783Security Clearence
  

The Security Clearence policy is now available in French. To access the document, click on the French language tab.

13/12/2021Administrative Services13/12/2021
784Post Travel
  

The Post Travel policy is now available in French. To access the document, click on the French language tab.

13/12/2021Administrative Services13/12/2021
780Protection against Retaliation
  

The UNDP Policy For Protection Against Retaliation (PaR) has been updated to include provisions for the prevention of retaliation in applicable cases, which shall involve coordination between the Office of Audit and Investigations (OAI) and the Ethics Office. The policy has further been revised to clarify that personnel on UNDP-issued contracts who are assigned to work for other United Nations agencies shall not be covered by UNDP’s PaR Policy, but will instead fall under their respective agency’s applicable rules and policies.

10/12/2021Accountability10/12/2021
779Termination of Appointment
  

The Termination of Appointment policy is now available in French. To access the document, click on the French language tab.

08/12/2021Human Resources Management08/12/2021
778Annual Leave
  

The Annual Leave policy is now available in French. To access the document, click on the French language tab.

07/12/2021Human Resources Management07/12/2021
774Opening and Closing of Bank Accounts
  

The Opening and Closing of Bank Accounts policy is now available in French. To access the document, click on the French language tab.

06/12/2021Financial Resources Management06/12/2021
775Management of Cash Planning/Forecasting of Cash Flows
  

The Management of Cash Planning/Forecasting of Cash Flows policy is now available in French. To access the document, click on the French language tab.

06/12/2021Financial Resources Management06/12/2021
776 Handling of Cash and Receipts Treasury
  

The Handling of Cash and Receipts Treasury policy is now available in French. To access the document, click on the French language tab.

06/12/2021Financial Resources Management06/12/2021
777Procurement of Banking Services
  

​The Procurement of Banking Services policy is now available in French. To access the document, click on the French language tab.

06/12/2021Financial Resources Management06/12/2021
773Service Contracts
  

The Service Contracts policy is now available in French. To access the document, click on the French language tab.

03/12/2021Human Resources Management03/12/2021
772Security Policy
  

The Security Policy Procedures are now available in French and Spanish. To access the text in these languages, click on the Spanish or French language tab.

02/12/2021Security02/12/2021
769Absence Management Guidelines
  

 The Absence Management Guidelines policy is now available in French. To access the document, click on the French language tab.

30/11/2021Human Resources Management30/11/2021
770Time off for Breastfeeding
  

The Time off for Breastfeeding policy is now available in French. To access the document, click on the French language tab.

30/11/2021Human Resources Management30/11/2021
771Project Petty Cash Fund (PPCF)
  

The policy is amended for UNDSS Cash Arrangement by further clarifying the roles and responsibility for PPCF funded from UNDSS Core budget and CO Local Cost Shared Security Budget (LCSSB).

30/11/2021Financial Resources Management30/11/2021
796Family Relationships
  
The Family Relationships policy is now available in French. To access the document, click on the French language tab.



30/11/2021Administrative Services30/11/2021
767Clearing a Local Presence
  

The Clearing a Local Presence policy is now available in French. To access the document, click on the French language tab.

26/11/2021Administrative Services26/11/2021
768Developing a Business Case for Local Presence
  

The Developing a Business Case for Local Presence policy is now available in French. To access the document, click on the French language tab.

26/11/2021Administrative Services26/11/2021
764Plant and Property : Acquisition and Maintenance
  

The Plant and Property : Acquisition and Maintenance policy is now available in French. To access the document, click on the French language tab.

22/11/2021Administrative Services22/11/2021
765Acquisition, Renewal and Termination of Premise Leases,
  

The Acquisition Renewal and Termination of Premise Leases policy is now available in French. To access the document, click on the French language tab.

22/11/2021Administrative Services22/11/2021
766Equipment Leases
  

The Equipment Leases policy is now available in French. To access the document, click on the French language tab.

22/11/2021Administrative Services22/11/2021
763Temporary Appointment
  

The Temporary Appointment policy is now available in French. To access the document, click on the French language tab.

17/11/2021Human Resources Management17/11/2021
760Overtime Compensation
  

The Overtime Compensation policy is now available in French. To access the document, click on the French language tab.

16/11/2021Human Resources Management16/11/2021
761Vehicle Management Policy
  

The Vehicle Management policy is now available in French. To access the document, click on the French language tab.

16/11/2021Administrative Services16/11/2021
762Type of Leases and Treatment in UNDP Books
  

The Type of Leases and Treatment in UNDP Books policy is now available in French. To access the document, click on the French language tab.

16/11/2021Administrative Services16/11/2021
759Home Leave
  

​The home leave policy was updated to permanently increase the ceiling of home leave points from 40 to 48 and to clarify that the 7 day minimum stay in home country include both the arrival and departure dates.

09/11/2021Human Resources Management09/11/2021
758Formulate Programmes & Projects
  

New PISC templates have been developed for vertical fund global/regional projects in line with the existing Project Origination SOPs and RACI. The new templates include: 1) a submission form for global or regional teams to use when preparing for the PISC; 2) an assessment template for global or regional projects that will be used to evaluate the project during the PISC meeting. In addition, to ensure consistency, the existing PISC CO submission form and the existing PISC CO assessment template have been updated to align with the new submission form and assessment template for global/regional projects. The One Stop Shop for Vertical Fund Projects has also been updated with the latest links to documents related to vertical fund programming.

05/11/2021Programme and Project Management05/11/2021
756Partner Personnel Services Agreement
  

This update is to extend the date of transition of partner personnel currently on Service Contracts to Partner Personnel Service Agreements from 31 December 2021 to 31 December 2022 instead. This is due to the need to introduce partners to this new modality, and the planning required for the transition, which can only commence towards the end of 2021 giving the implementation a full year at least.

03/11/2021Human Resources Management03/11/2021
757Security Policy
  

The Security Policy is now available in French and Spanish. To access the document in these languages, click on the Spanish or French language tab.

03/11/2021Security03/11/2021
755Enterprise Risk Management
  

The ERM policy was updated to 1) modify risks-sub categories and 2) launch UNDP’s Risk Appetite Statement (RAS) which aims to create a risk-enabled culture within UNDP, where risk-based decisions are taken, and opportunities are pursued according to the needs and circumstances of the project or programme, our development partners, and the resources and skills available.

29/10/2021Accountability29/10/2021
753 Harmonized Conceptual Funding Framework and Cost Recovery Methodology
  

​Paragraph 15 (b) of the policy has been updated with the links in Step 3.2 of Formulate Development Projects procedures and in Step 1.1 of ‘Formulate Development and Institutional Effectiveness Project’ procedures of the Formulate Programmes & Projects policy. The links provide guidance on what are the direct costs and indirect costs that should be included as part of the project budget. This is ‘Prepare Fully Costed Budgets for Projects’ and ‘Annex 1’.

28/10/2021Financial Resources Management28/10/2021
752Other Travel Allowances and Expenses
  

Updated the scope of individuals who may receive a full travel advance, reflecting the new PSA contract modalities, subject to certain conditions.

25/10/2021Administrative Services25/10/2021
751Procurement Methods
  

The updated version of the Procurement Methods main policy is now available in Spanish. To access the document, click on the Spanish language tab.

23/10/2021Procurement23/10/2021
750Formulate Programmes and Projects
  

The GEF RACI (Responsible, Accountable, Consulted and Informed) matrix for NIM projects has been updated. The GEF RACI clarifies the responsibilities and accountabilities of the various UNDP business units in overseeing GEF projects from origination to closure.

21/10/2021Programme and Project Management21/10/2021
749Formulate Programmes and Projects
  

The regional programme document template in Step 6.0 ALT 1 of the Formulate Programmes procedure has been updated to its latest version of 2021.

11/10/2021Programme and Project Management11/10/2021
748Security Clearance
  

The revised UNDP Security Clearance Policy ensures that all UNDP personnel on official travel on behalf of the organization obtain security clearance before travelling. The Policy provides key actors within the UNDP Security Framework of Accountability and UNDP personnel with guidance on security clearance. The policy has been aligned with recent UNSMS policy updates.

07/10/2021Administrative Services07/10/2021
746Salary Advance
  

The Salary Advance policy is now available in French. To access the document, click on the French language tab.

06/10/2021Human Resources Management06/10/2021
747Construction Works
  

Clauses 44-45 of the Construction Guidance Note have been updated to align with a UNBOA audit recommendation. Pre-bid conferences/site visits are mandatory only in the instances where, due to situations beyond UNDP’s control, the information provided in the solicitation document are not clear enough to enable the bidders to fully understand the scope of works, or it has been determined that the quality of bids would significantly improve. When a pre-bid conference and/or site visit is deemed mandatory procedures should be established to reduce the risk of collusion among the bidders or between UNDP’s personnel and the bidders.

06/10/2021Procurement06/10/2021
745Dependency Status and Allowances
  

The Dependency Status and Allowances policy is now available in French. To access the document, click on the French language tab.

05/10/2021Human Resources Management05/10/2021
744Harmonized Approach to Cash Transfers (HACT)
  

The updated HACT POPP is now available. The summary of the key changes and their implication on UNDP Offices are:

1- Clarity has been added in para 23 (h) for macro assessment where UNDP is the sole agency that requires the assessment;

2- Guidance has been added for micro assessment that expires mid-programme cycle where discretion of the Office is required in the case if the project is expected to end in a short period of time. This is indicated in para 27 (n);
3- Standardized templates have been made available to document the significant issues and action plan arising from micro assessment and assurance activities. Regional bureaus are required to review the documentation of the significant issues and action plan arising from micro assessment and assurance activities for Partners with expected cash transfers of greater than or equal to $1 million per annum, and in the case of central bureaus and independent units implementing developing project, the review shall be performed by the Head of Office or his/her designate. This is indicated in para 27 (t) and para 40 (l);
4- Additional guidance have been added for downward revision of Partner adjusted risk rating in para 7;
5- A standardized template has been made available to document the High Risk Partner Approval Template in para 6 (f);


28/09/2021Financial Resources Management28/09/2021
743Contract Face Sheet on Behalf of a UN Entity
  

​The Contract Face Sheet on Behalf of a UN Entity has been updated. The new version includes changes in the terminology and changes to the template formatting. The updated template is linked in clause 2 of the Templates/Forms/Links section at the end of the General Considerations of Contracting Policy and also published in Libraries under Templates & Guidelines, POPP ID: POPP-11-2485.

24/09/2021Procurement24/09/2021
740​Danger Pay
  

Danger pay amounts for internationally-recruited and locally-recruited staff members have been updated to align with the danger pay amounts approved by the ICSC as of 1 January 2021. The Danger Pay policy is now available in French. To access the content, click on the French language tab. 

21/09/2021Human Resources Management21/09/2021
741Disposal and Write-Off (Furniture and Equipment),
  

 The Furniture and Equipment: Disposal and Write-Off policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal and that full disclosure of the case and reasoning for vehicle disposal shall be provided in the RAD disposal form.

21/09/2021Administrative Services21/09/2021
742Acquisition and Maintenance (Furniture and Equipment),
  

​The Furniture and Equipment: Acquisition and Maintenance policy has been updated to clarify that vehicle mileage is not a blank approval for vehicle disposal but is only a trigger to assess the vehicle for disposal.

21/09/2021Administrative Services21/09/2021
738Electronic Funds Transfer Standards,
  

The Electronic Funds Transfer Starndards policy has been updated with editorial changes on paragraphs 1, 9, 10 and 13.

20/09/2021Information and Communications Technology20/09/2021
739Management for the Provision of Services (MPS)
  

​The accounting guidance on the provision of management and support services has been published. The purpose of this guidance is to prescribe the accounting and reporting in relation to MPS management projects, including those MPS management projects related to COVID-19.

20/09/2021Financial Resources Management20/09/2021
736Formulate Programmes & Projects
  

GEFand GCF project document templates have been updated in Step 3.0 of Formulate Development Projects procedures and new Guidance on Governance Arrangements for Vertical Fund Programming has been added. The updated Project Documents and Guidance responds to a number of recommendations made by OAI in its report of December 2020 related to UNDP’s management of GEF resources. The main changes relate to the following:

  • Project Governance Arrangements: The project document now provides clear guidance on the different implementation modalities, the roles UNDP can play in terms of execution versus oversight, the project board compositions and which office/unit/person can perform which function on the board, as well as conflict of interest provisions. In addition to the Project Document template, separate guidance has been prepared in the form of a PPT on the governance arrangements.
  • -Co-financing: The project document contains updated guidance on the classification of co-financing, the management of risks associated with such financing and the responsibilities for due diligence and monitoring of co-financing commitments.


17/09/2021Programme and Project Management17/09/2021
737Corporate Purchasing Card
  

The policy has been updated to reflect the following changes:

  1. Corporate purchasing cards can now make individual purchases up to USD$ 10,000 (increased from USD$ 5,000) where the local offices have been granted the appropriate increase in their micro purchasing thresholds. The monthly credit limits for these approved corporate purchasing cards can also be increased from USD$ 20,000 to USD$ 40,000.
  2. The introduction of the new On-Line Purchasing Card Activity Log that replaces paper-based log files and the corresponding responsibilities of cardholders to use the Activity Log as part of their monthly reconciliations.  
  3. Policy alignment with the revised fixed asset threshold which has been increased to USD$ 5,000.


17/09/2021Administrative Services17/09/2021
733 UNDP Service Level Agreement (SLA) template
  

The UNDP Service Level Agreement (SLA) template has been updated as follows:
• Clause 3 has been expanded to state legal services that are not included in the SLA template given its specific conditions, including cost-recovery.
• Clause 4 & 5 has been added to reflect the provision of Partner Personnel Services Agreement (PPSA) services. The PPSA service is developed for partners to benefit from UNDP service, and as part of our corporate strategy for taking on a central role in UN-wide solutions and back-office services.
• Clause 9 has been updated to reinstate the prior language to ensure consistency with the liability provision of the corporate Framework Agreement.
• Clause 10 has been added to clarify that with respect to all contracts, including non-staff personnel, but excluding staff members, the Services are on behalf of the client, i.e. a UN entity and any allegations of misconduct involving the Client and/or its personnel, or grievances shall be handled by the client.
• Clause 11 has been added to clarify the process for inquiries to the Ethics Office regarding staff members on a UNDP Letter of Appointment.

08/09/2021Financial Resources Management08/09/2021
734Establishment and Use of Electronic Banking Systems
  

The SOP for e-banking has been updated with version 3 which contains the most current processes aligning with the clustered finance functions in the GSSU.

08/09/2021Financial Resources Management08/09/2021
732Business Continuity Management policy
  

The Business Continuity Management policy is now available in French. To access the document, click on the French language tab.

02/09/2021Accountability02/09/2021
731Cost Recovery from Other Resources - GMS
  

Updated the links on the Related Policies section. Updated links on step 2 of the Procedures table. Added template for inter-office memorandum on step 3 of the Procedures table.


27/08/2021Financial Resources Management27/08/2021
730Multiple Funding Lines for Positions
  

The Multiple Funding Lines for Positions policy has been updated with the recently published Project Costing and Planning, and Paying for Delivery Enabling Services policies.

26/08/2021Financial Resources Management26/08/2021
728Inventory Management
  

​The Inventory Management policy is now available in French. To access the document, click on the French language tab.

23/08/2021Financial Resources Management23/08/2021
729Planning and Paying for Delivery Enabling Services to Projects
  

​The procedure tables (step 1) on the page have been modified to align with Prepare Fully Costed Budgets for Projects and Planning and Paying for Delivery Enabling Services content. A link to Stand-Alone DPC project is removed as it is now regulated as Annex 1 of "Planning and Paying for Delivery Enabling Services .

23/08/2021Financial Resources Management23/08/2021
727Non-Core Contributions
  

The Non-Core Contributions policy is now available in French. To access the document, click on the French language tab.

03/08/2021Financial Resources Management03/08/2021
726Evaluation of Offers
  

The Preliminary Examination Template – for RFPs and ITBs is now available in French (POPP-11-3584).

27/07/2021Procurement27/07/2021
722Bring Your Own Device and Acceptable Usage of ICT Resources
  

​The main Bring Your own Devices and Acceptable Usage of ICT Resources policy changes are as follows:

These changes will also close a 2020 UNBOA recommendation.

01/07/2021Information and Communications Technology01/07/2021
725Security
  

​The revised UNDP Security Policy and procedures outline UNDP’s Security Framework within the United Nations Security Management System (UNSMS) and provides UNDP managers and personnel with guidance and tools to manage day to day security related matters. The policy aligns with recent UNSMS policy updates and enables UNDP to achieve its goals as established in the UNDP Strategic Plan and is in line with the UNSMS mission statement of ensuring the security of UNDP, UNV and UNCDF personnel, premises, assets and operations.

30/06/2021Security30/06/2021
723Programme and Project Management
  

​The following PPM chapters have been updated to align with the January 01, 2021 HACT changes:

  1. Select Implementing Partners (policy clause 7 and procedure step 2.0)
  2. Select Responsible Parties and Grantees (policy clauses 6 and 17; procedure table 1, step 3.0)
  3. Deliver Results (procedure step 3.0)
Additionally, the Partner Capacity Assessment Tool (PCAT) has been updated to align with the HACT updated thresholds and also includes procurement capacity assessment for GEF & GCF-funded projects. 

29/06/2021Programme and Project Management29/06/2021
721Procurement Methods
  

Direct Contracting provision 73.vi. of the Procurement Methods policy was added to align with UNDP's Financial Rules and Regulations.

23/06/2021Procurement23/06/2021
720Programme and Project Management
  

In order to assist offices in their costing and budgeting of project activities, PPM procedures "Prepare Fully Costed Budgets for Projects" have been added. These procedures provide guidance on how to budget direct and indirect costs including personnel and operating costs, as well services by UNDP offices to projects. They also provide a sample project budget template by activities and budget inputs and a sample timesheet template when estimating UNDP services to projects. Budgeting and costing requirements of the specific funding partners (EU, GEF and Global Fund) are also available here. These updates are reflected in the following PPM chapters:  

  1. Formulate Programmes and Projects policy (clauses 41-42, 47 and 49)
  2. Formulate Development Projects procedures (Step 3.2) 
  3. Formulate Development and Institutional Effectiveness Projects procedures (Step 1.1) 
  4. Engagement Facility procedures  (Step 3.1) 
  5. Multi-Country and South-South Projects procedures (Step 3.1) 


17/06/2021Programme and Project Management17/06/2021
717Appraise and Approve
  

Effective April 30, 2021, updated Delegation of Authority letter templates for GEF and GCF programming have been uploaded to POPP and linked in step 2.1 VERT of the Appraise and Approve Development Project procedures. These include: 


1. UNDP-GEF DOA master template for GEF PPG 

2. UNDP-GEF DOA master template for GEF Trust Fund LDCF SCCF NPIF

3. UNDP-NCE DOA master template for GCF full funding proposal

4. UNDP-NCE DOA master template for GCF NAP-Readiness 


15/06/2021Programme and Project Management15/06/2021
718Formulate Programmes and Projects
  

Effective January 10, 2019, an updated template for the UNDP GEF Initiation Plan to programme the PPG received from the GEF has been uploaded and linked in step 2.2 OPT of the Formulate Development Projects procedures. This is effective for all PIFs approved as of GEF June work programme 2019.

15/06/2021Programme and Project Management15/06/2021
719Formulate Programmes and Projects
  

Effective April 30, 2021, a new time tracking system has been developed to be applied by UNDP personnel designated to provide oversight services on the Vertical Fund (GEF Family of Funds, GCF, and AF) financed projects. The system is designed to track time spent on providing vertical fund-specific Project Cycle Management Services (PCMS) and vertical fund related Corporate Activities. These services are defined by the Council and Board of the GEF, GCF and AF, respectively and include oversight services to ensure that project execution (by the Implementing Partner) meets the standards and requirements of the respective vertical funds and UNDP Policies and Procedures. Details are further outlined in the Guidance Note, which is linked in step 1.1 ALT of the Formulate Development Projects procedures. 

15/06/2021Programme and Project Management15/06/2021
716Internal Control Framework
  

​The purpose of the Internal Control Framework (ICF) policy is to help UNDP achieve its goals and to provide accountability for its activities. An effective internal control system provides reasonable assurance to UNDP regarding the achievement of its objectives in the following categories:

  • Promotion of orderly, ethical, economical, efficient and effective operations;
  • Meeting accountability obligations by making available reliable and relevant internal and external financial and non-financial information, through the maintenance of proper records and information flows;
  • Safeguarding resources from inappropriate use, loss, or damage due to waste, abuse, mismanagement, errors, fraud and irregularities;
  • Compliance with applicable regulations, rules and internal policies.
The Operational Guide to the Internal Control Framework supplements the Internal Control Framework (ICF) policy to bring together the main existing prescriptive content within the Programme and Operations Policies and Procedures (POPP) with respect to internal controls, and help UNDP offices implement effective internal controls. It draws upon acknowledged international best practices, while taking into account the characteristics of UNDP.


11/06/2021Accountability11/06/2021
709National Personnel Services Agreement
  

​The National Personnel Services Agreement (NPSA) is a new policy intended to improve and align the conditions of national personnel globally. It provides for inclusion of NPSA holders through access to training, learning and career opportunities, and provides for a fair and consistent set of benefits equal to all NPSA holders globally in terms of annual leave, sick leave, lump sum towards pension schemes of choice, possibility for commutation of annual leave to cash, to mention a few. It also provides for a lighter administration of contracts, for example, by using existing salary-setting methodologies to minimize administration, but also to ensure consistent levels of classification across all modalities.

01/06/2021Human Resources Management01/06/2021
715Planning and Paying for Delivery Enabling Services to Projects
  

“Planning and Paying for Delivery Enabling Services to Projects” replaces the previously issued POPP Direct Project Costing (DPC) and Attribution of DPC Through a Stand-Alone Project to provide clear and concise guidance on how to plan and pay for UNDP services to its projects.

01/06/2021Financial Resources Management01/06/2021
711Project Petty Cash Fund (PPCF)
  

​An explanatory note was added to clause 1 of the Project Petty Cash Fund (PPCF) policy for the “Support to NIM” implementation.

30/04/2021Financial Resources Management30/04/2021
712Project Cash on Hand for DIM Projects (PCH)
  

​An explanatory note was added to clause 1 of the Project Cash on Hand for DIM Projects (PCH) policy for the “Support to NIM” implementation.

30/04/2021Financial Resources Management30/04/2021
713Formulate Programmes and Projects
  

The Vertical Funds Needs Assessment Tool (VF-NAT), as well as a VF NAT user guide and an FAQ file have been added under Procedure No. 1.1 ALT of the Formulate Development Projects procedures of the Formulate Programmes & Projects policy. The VF-NAT has been developed as a part of the OAI GEF audit management actions. The VF-NAT will be piloted between May-Dec 2021 when new VF programming requests are received. After the pilot phase, following a review and refinement, the tool will be rolled out in support of VF programming, in conjunction with the IWP process for 2022.

30/04/2021Programme and Project Management30/04/2021
714Individual Contract
  

​The Statement of Health template (for Individual Contract) is now available in the POPP templates library.

30/04/2021Procurement30/04/2021
710Visas at Headquarters (New York)
  

The updated P.210 Application for US G-5 Visas form, PT.63B Request for Change for G-5 Visa Status and P.210AA G-5 Employment Contract Template forms are now available in the Visas at Headquarters (New York) policy under the Templates and Forms section.

28/04/2021Administrative Services28/04/2021
707Quality Standards for Programming
  

The paragraph on programming principles has been updated to reflect UNDP’s five programming principles: Leave No One Behind, Human Rights, Gender Equality and Women’s Empowerment, Sustainability and Resilience and Accountability.

19/04/2021Programme and Project Management19/04/2021
706Formulate Programmes and Projects
  

The policy has been updated to include a clause for projects where UNDP plans to engage with the non-UN security sector that the UN's Human Rights Due Diligence Policy (HRDDP) applies which aims to ensure UNDP does not provide support to entities committing grave violations of international humanitarian, human rights and refugee law. The Formulate Development Projects procedures have been updated to include the UNDP HRDDP Implementation Framework Tool as a risk assessment tool if UNDP plans to engage with the non-UN security sector.

15/04/2021Programme and Project Management15/04/2021
704UN Travel Documents and National Passport
  

The United Nations Travel Documents Programme (UNTDP) within the Travel and Transportation Section (TTS) of the Department of Operational Support (DOS) has issued a "Standard Operating Procedure for the Issuance of United Nations Travel Documents" (SOP).  This SOP supersedes the 2012 edition of "The Guide to the Issuance of United Nations Travel Documents" (the Guide) as of 1 April 2021.  

Due to constantly evolving security situations, the list of common criteria for exceptions that were previously applied (Section D, paragraph 10 of the Guide) no longer apply.  

Under the revised procedures RRs at the D1 level or below will not receive a red UNLP unless the request is signed off by the UNDP Administrator and approved by the USG of DOS.

The form to request the cancelation of a UNLP (TTS.7) has been updated by TTS.

09/04/2021Administrative Services09/04/2021
703Individual Contract
  

​​The Statement of Health template in Spanish (for Individual Contract) is now available in the POPP templates library.

05/04/2021Procurement05/04/2021
702ICT Standards Policy
  
The ICT Standards policy, formerly known as Minimum Standards for ICT Infrastructure and Telecommunications, has been updated to include the following:
  • Overall review and update of the policy
  • User equipment standards update
  • Standard software section update
  • Electronic signature section added
22/03/2021Information and Communications Technology22/03/2021
701Partnerships
  

The following partnerships documents are now available in the POPP templates library:

  1. MOU with Government
  2. MOU with UN Entities and International Organization
12/03/2021Partnerships12/03/2021
700Procurement
  
11/03/2021Procurement11/03/2021
699Fellowship
  

The following templates are now available in the POPP library and linked in the Fellowship policy and procedures:  

04/03/2021Human Resources Management04/03/2021
698Revenue Management for Joint Programming
  

The Revenue Management for Joint Programming policy is now available in French. To access the document, click on the French language tab.



03/03/2021Financial Resources Management03/03/2021
682Probation upon Appointment
  

​Following the approval by the Administrator of the decision to implement two-year renewal cycles for Fixed-Term Appointments, BMS/OHR is introducing a supporting measure to ensure that all new staff on initial fixed term appointments of more than one year are subject to a probation period prior to being confirmed in their positions.

The probationary period will allow UNDP to manage the relationship more flexibly, so that managers can address problems, if any, before confirming a new staff member into a two-year appointment. Furthermore, it focuses managers’ attention on the first year of employment of a new staff member so that they provide the clear guidance which underpins a successful start in a new position in UNDP.

Under the proposed policy, the probation period will give managers the opportunity to assess new staff members on the job, over a period of 10 months before deciding to either confirm or terminate the appointment. In certain circumstances, the probationary period can also be extended for up to 6 months. The policy will take effect on 1 March 2021.

01/03/2021Human Resources Management01/03/2021
683Performance Management and Development
  

​The Performance Management and Development policy was amended to include reference to the Probation upon Appointment policy, which will apply to initial appointments of more than one year.

01/03/2021Human Resources Management01/03/2021
696UN Agency Services
  

The hyperlinks under clause 7 of the Service Clearance Account (SCA), Charging, Billing and Fee Collection policy, and in step 5 of the UN Agency Services procedure table have been replaced with the On Demand Jobaid for CRN BillThe previous document, Atlas Ondemand site is no longer active.

26/02/2021Financial Resources Management26/02/2021
697Service Clearance Account (SCA), Charging, Billing and Fee Collection
  

The hyperlinks under clause 7 of the Service Clearance Account (SCA), Charging, Billing and Fee Collection policy, and in step 5 of the UN Agency Services procedure table have been replaced with the On Demand Jobaid for CRN Bill. The previous document, Atlas Ondemand site is no longer active.

26/02/2021Financial Resources Management26/02/2021
692Acquisition and Maintenance (Furniture and Equipment)
  

​A new SLA between UNDP and UNDSS was signed in 2019, replacing the 2006 MoU. Clause 18 of the Furniture and Equipment: Acquisition and Maintenance policy has been updated to link to the new SLA.

25/02/2021Administrative Services25/02/2021
691 Financial Closure of Development Projects
  

The Operational Guidelines for the Financial Closure of Development Projects has been updated to include the special measures on GFATM closure guidelines. The Guidelines are linked in clause 1 of the Financial Closure of Development Projects policy.

23/02/2021Financial Resources Management23/02/2021
693Procurement Oversight and Procurement Review Committees
  

​The Procurement Oversight and Procurement Review Committees policy was updated to reflect the streamlining of direct review for ACP/RACP Chairs that was approved in 2018 by BMS.

23/02/2021Procurement23/02/2021
687Individual Contract
  

​Changes made to the Individual Contract policy are in alignment with similar changes in United Nations Security Management System (UNSMS) policies. With the abolishment of the Security Level System and replacement with the Security Risk Management (SRM) methodology, relevant security related insertions in the policy have been modified. These insertions include replacing terminologies on “Security Levels” with “Security Risks”, including ICs within the security warden system as per UNSMS applicability policy, and local UNSMS arrangements, including “evacuation procedures” as a “risk avoidance” measure, and including IC’s personal responsibility to submit Security Clearance requests via the TRIP platform prior to travel.

16/02/2021Procurement16/02/2021
671International Personnel Services Agreement
  

​The International Personnel Services Agreement (IPSA) is a new policy which fills a gap in existing contractual modalities related to project-based international personnel.

15/02/2021Human Resources Management15/02/2021
673Partner Personnel Services Agreement
  

The Partner Personnel Services Agreement (PPSA) is a new policy to standardize HR services to partners and expand UNDP’s service catalogue.

15/02/2021Human Resources Management15/02/2021
684Vehicle Management
  

​The following templates are now available in Spanish and linked in clause 32 of the Spanish Vehicle Management policy version. To access the content, click on the Spanish language tab.

  1. Memorandum of Acceptance of Temporary Custody of UNDP Property
  2. Waiver of Liability for UNDP Vehicles
15/02/2021Administrative Services15/02/2021
680Administrative Services
  
11/02/2021Administrative Services11/02/2021
681Formulate Programmes and Projects
  

A one-stop-shop link to all environmental vertical fund (GEF & GCF) templates, procedures and policies in the POPP (POPP-11-3484) has been added as a guideline under Procedure No. 1.1 ALT of the Formulate Development Projects procedures of the Formulate Programmes & Projects policy. The link is in response to audit and provides a one-stop shop guidance map on GEF & GCF templates, procedures and policies in the POPP.

11/02/2021Programme and Project Management11/02/2021
679Special Conditions for Cloud Computing
  

The new Special Conditions for Cloud Computing (POPP-11-3476) has been uploaded to the POPP templates library. When procuring Software as a Service (SaaS), the procurement is exclusively for the right to access the services. In this context Business Units shall use the Face Sheet for Goods and Services (POPP-11-2483) AND the Special Conditions for Cloud Computing (POPP-11-3476) shall apply to the contract in addition to the General Terms and Conditions for Contracts (the “General Conditions”) (POPP-11-2493). In case of conflict between the General Conditions and the Special Conditions, the Special Conditions shall take precedence.

10/02/2021Procurement10/02/2021
678Purchase Orders (Commitments, Maintenance and Closure)
  

​Minor updates were made to the Purchase Orders (Commitments, Maintenance and Closure) policy to specify that duty travel expenses are not committed via PO.

08/02/2021Financial Resources Management08/02/2021
677Administrative Services
  
05/02/2021Administrative Services05/02/2021
672Creating and Approving Vendors
  

The Vendor Management SOP for clustered COs has been thoroughly reviewed and revised in conjunction with the new SOP for Vendor Management - Non-Clustered Country Office announced by the BMS director on 18 July 2020. The SOP incorporates the requirements for adequate due diligence and documentation for new and modified vendor profiles, verification of the vendor sanctions lists in detail, and quarterly maintenance of vendor records. The SOP is effective as of 1 February 2021.

01/02/2021Financial Resources Management01/02/2021
674Programme and Project Management
  
The management actions to the OAI GEF Audit that have been completed to date have been uploaded to the POPP. This includes the RACI, the Delegation of Authority Letter and Guidance on GEF Project Revisions. The changes can be found on the following PPM pages:
01/02/2021Programme and Project Management01/02/2021
0
676Commercial Air Travel Safety Guidelines
  

​In line with the UNSMS Commercial Air Travel Safety Policy requiring that each UNSMS entity establishes an internal mechanism in its decision-making process to determine whether an air operator should be used for the official travel of their personnel, the UNDP Commercial Air Travel Safety Guidelines have been revised in alignment to the revision of the UNSMS policy. The guidelines further define the role of UNDP Managers approving air travel of UNDP personnel, clarifies responsibilities, and introduces the ad-hoc approval process for the use of commercial air operators, in addition to time-limited blanket authorization approval process of a commercial air operator, not included in the UNDP global booking list.

31/01/2021Security31/01/2021
675Direct Payments
  

​The updated Direct Payments policy is now available. The summary of the major changes and their implication on UNDP Offices are as follows:

  • Clarification has been made in para 2 that direct payments must be performed through an approved FACE form, requesting UNDP to make payment directly to the vendor on behalf of the Partner, and the Implementing Agent code must be the Partner’s code;
  • Clarity has been added for non-local currency denominated payments to national implementation projects in para 8 which should be submitted to UNDP HQ Treasury for appropriate approval in accordance with UNDP Financial Regulations and Rule 125.06;
  • Clarification has been added on reviews of FACE form, including the list of red flags in para 12 and 13 that potential signs of fraud or misuse of funds shall be observed, reviewed, investigated and documented. Direct payment should not be processed until the potential red flags are fully investigated and confirmed to be valid;
  • Procedures offices should take to address unsupported payments reflected in assurance reports, including audits and spot checks, has been added in para 14.
29/01/2021Financial Resources Management29/01/2021
694Direct Payments
  

​The Direct Payments policy and procedures have been further updated as follows: Guidance has been added to Para 2 on the ICE template. ICE template guidance has been added to procedure step 1. Fraud red-flags guidance have been added to procedure step 9.

29/01/2021Financial Resources Management29/01/2021
670Furniture and Equipment: Depreciation, Reconciliations Reports and Centralized Functions
  

​​Publishing errors in the policy have been corrected.

27/01/2021Administrative Services27/01/2021
668Software License and Services Agreement
  

​The new Software License and Services Agreement (POPP-11-3431) has been uploaded to the POPP templates library. Business Units should use this template when procuring a license to use commercially available software - both when the license is procured for UNDP’s internal use of the software, and when the license is procured by UNDP for a third party (such as a governmental entity or another UN entity).

19/01/2021Procurement19/01/2021
669US Letter of Credit (LOC) Agreements
  

The US Letter of Credit (LOC) Agreements policy and accompanying guidelines have been updated as follows:

    1. For USAID, there are sometimes contributions to support GEF, Covid-19 and other activities. The policy and related guidance previously limited funds to fund codes 30000 and 16610 for LOC contribution. Therefore, the policy and related guidance were updated to include fund codes for these other activities.
    2. The DUNS number: 793511262 was replaced with DUNS number: 645521498. DUNS: 645521498 is the official DUNS number for UNDP which is used by UNDP Business Units applying for a USAID Grant. 


19/01/2021Financial Resources Management19/01/2021
667Safe Management
  

​Additional guidance has been captured in the Safe Management policy for the Safe Deposit Lockbox for the purpose of off-site storage of IT devices.

18/01/2021Financial Resources Management18/01/2021
664Programme and Project Management
  

The RACI (Roles/Accountability/Consult/Inform) matrix is now available to clarify the roles and accountabilities for the GEF project cycle from origination to project financial closure, including oversight. This is only applicable for GEF-funded projects. It is linked in the relevant procedure steps of the following PPM chapters:
 
1) Formulate Programmes and Projects (Development Projects, Step  1.1 ALT)
2) Appraise and Approve (Development Project, 2.1 VERT)
3) Deliver Results (Step 3.0)
4) Provide Oversight (Step 1.0)
5) Close and Transition (Projects, Step 2.0)

15/01/2021Programme and Project Management15/01/2021
665Internal Control Framework
  

​Updates to the ICF Operational Guide provide additional clarity on the responsibilities for monitoring budget overrides, and overseeing override match exception functions. Additional sentences have been added on override match exceptions to page 39 and on monitoring of budget overrides to pages 16, 22 and 23.

15/01/2021Accountability15/01/2021
663Private Sector Partnerships
  

​The 2020 MoU templates are now available in English, French, and Spanish. They are linked in step 1 of the Formalizing private sector partnerships through MOU procedures on the Private Sector Partnerships policy page.

13/01/2021Partnerships13/01/2021
660Individual Contract
  
The Security Charges to Individual Contracts policy is now available in French. The document is linked under related policies on the Individual Contract page, section 2.0.
12/01/2021Procurement12/01/2021
661General Considerations of Contracting
  
The General Considerations of Contracting policy is now available in French. To access the document, click on the French language tab.
12/01/2021Procurement12/01/2021
662Engaging CSO/NGO as a Responsible Party
  
The Engaging CSO/NGO as a Responsible Party policy is now available in French. To access the document, click on the French language tab.

12/01/2021Procurement12/01/2021
659Non-Core Contributions
  

​​The Non-Core Contributions policy is now available in Spanish. To access the document, click on the Spanish language tab.

11/01/2021Financial Resources Management11/01/2021
656Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  

The GLOC from LIC and MIC (Low- and Middle-Income Countries) policy is now available in French. To access the document, click on the French language tab.

08/01/2021Financial Resources Management08/01/2021
658Procurement
  

The following policies are available in French. To access the content, click on the French language tab of the respective policy page:

08/01/2021Procurement08/01/2021
655Handling of Cash and Receipts Treasury
  

​Editorial changes were made to clause 5 of the Handling of Cash and Receipts Treasury policy.

07/01/2021Financial Resources Management07/01/2021
654Internship
  

The UNDP Internship Agreement Form is now available in Spanish. It is linked in step 5 of the Internship procedures section 3.0. 

05/01/2021Human Resources Management05/01/2021
610Mobility
  

As part of People for 2030, OHR is introducing a mobility policy which enables UNDP to deploy the right people in the right place at the right time, thus ensuring that the organization can fulfil its crucial mission and achieve its objectives in fostering the attainment of sustainable development. More specifically, the policy aims to:

  • Enable more effective and efficient staff mobility within UNDP;
  • Ensure that staff moves are managed strategically and that each established position is continuously filled;
  • Create opportunities for career development and continuous learning, as part of an integrated employee experience, through multi-directional moves driven both by business needs and staff aspirations;
  • Strengthen UNDP's ability to attract and retain a diverse and dynamic world-class global workforce that will effectively meet the Organization's current and future operational needs.

UNDP's new mobility policy provides a clear framework for how mobility is implemented and managed in UNDP. It applies to all International Professional (IP) staff members holding a UNDP Letter of Appointment and hired on Fixed-Term Appointments (FTA) and Permanent Appointments (PA). The policy defines mobility as periodic moves of staff to new or re-classified positions within the same or different occupational group/functional area, laterally or to a different level, within the same or different duty station. The policy reintroduces a mobility requirement for most of IP positions as well as a duration of assignment (tour of duty) element. It further creates the categories of geographical, functional and inter-agency mobility.

The policy establishes that most of IP positions are mobile, and classifies these as either Rotational or Non-rotational.

The policy also outlines arrangements for:

  • Moves of staff in rotational positions, which are proposed to be managed through a corporate centrally managed Annual Rotation Exercise (ARE). There will be two types of AREs – for positions sourced from the Candidate Pools and for all other rotational positions; and
  • Moves of staff in non-rotational positions, which are proposed to be managed mainly through a regular recruitment process.

The policy will take effect on 1 January 2021 and will be implemented in phases, including an initial designation of rotational positions, planning of upcoming AREs and other activities in accordance with the implementation plan currently designed by OHR/BMS.

01/01/2021Human Resources Management01/01/2021
647Career Transitions
  
The policy will take effect on 1 January 2021.



01/01/2021Human Resources Management01/01/2021
651Social and Environmental Standards
  

The Social and Environmental Standards policy and procedures have been updated to reflect the revised policy and procedures, which come into effect on 1 January 2021.The updated Social and Environmental Standards Toolkit was also updated to reflect changes from the revised policy and procedures, which come into effect on 1 January 2021.

01/01/2021Programme and Project Management01/01/2021
690Harmonized Approach to Cash Transfers (HACT)
  

​The updated HACT POPP is now available. The summary of the major changes and their implication on UNDP Offices are: 

  • Revision of the micro assessment threshold from $300k per programme cycle to $150k per annum (for partners already engaged in 2021 where the assessment cannot be performed because implementation is already underway, offices should upload a Note to File confirming the experience so far with the partner has not highlighted any risks that warrant a change in the implementation or cash transfer modality) and follow the prescriptive guidelines for non-assessed partners;
  • The approved micro assessment and assurance activity plans (generated from the HACT SharePoint site) should be uploaded to the site semi-annually no later than end of February and end of July every year have been added in para 27 (m);
  • Written approval of the Head of Office  for cash transfers  up to $150k issued to non-assessed partners who meet the threshold; written approval of the respective bureau for cash transfers exceeding $150k to none-assessed partners who meet the threshold have been added in para 27 (e);
  • The frequency of submitting Assurance plans has been changed from annually to semi-annually, being no later than the end of February and July of every year, has been added in para 40 (a). This will ensure continuous monitoring and revision of assurance plans;
  • Regarding spot checks, offices are now required to conduct the spot checks for Partners with actual expenditures incurred and reported exceeding $50,000 per year. This is indicated in para 6 and 40;
  • Spot checks may be performed by qualified, experienced UNDP staff who are independent of the project for Partners below the micro assessment threshold ($150,000 per annum). However, the staff would need to obtain clearance in writing by their respective bureaus after confirmation of their experience, qualification and independence to the project;
  • A revision to the frequency of audits has been added in para 6 and Table 2 where Partners that are risk rated “Low” and “Medium”, an internal control audit should be conducted at least once every other year if annual expenditure exceeds $200,000 per year. For Partners that are risk rated “Significant” and Unassessed Partners, financial audits should be conducted every year when expenditures exceed $200,000 per year. For Partners that are “High” risk rated, OFM’s written clearance is required to engage and issue cash transfers to the partner; otherwise DIM audit guidelines apply if Direct Implementation or Full Country Office Support to NIM is selected.
01/01/2021Financial Resources Management01/01/2021
648Human Resources Management
  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Rank-in-Post
  2. Non-Reimbursable Loan Agreements
31/12/2020Human Resources Management31/12/2020
649Business Continuity Management
  

​The Business Continuity Management policy is now available in Spanish. To access the document, click on the Spanish language tab.

31/12/2020Accountability31/12/2020
650Managing Partnerships
  

​The Managing Partnerships policy is now available in Spanish. To access the document, click on the Spanish language tab.

31/12/2020Partnerships31/12/2020
646Human Resources Management
  
22/12/2020Human Resources Management22/12/2020
644Appraise and Approve
  

​The GEF-DOA agreement template has been uploaded to POPP and linked in procedure step 2.1 VERT for Development Projects. For GEF-funded projects, a Delegation of Authority agreement must be signed by the Resident Representative and Regional Bureau Director before the Project Document can be signed.

18/12/2020Programme and Project Management18/12/2020
642Multiple Funding Lines for Positions
  

​The revised guidance note for Country Office Workload Survey is now available in Spanish. The guidance note is linked in the procedure section of the Multiple Funding Lines for Positions policy page.

17/12/2020Financial Resources Management17/12/2020
643Direct Project Costs (DPC)
  

​The revised guidance note for Country Office Workload Survey is now available in Spanish. The guidance note is linked in the procedure section of the Direct Project Costs policy page. 

17/12/2020Financial Resources Management17/12/2020
639Authorizing Official Business Travel
  

The updated Atlas Travel and Expense User Guidelines document (POPP-11-3379) is now available in the Authorizing Official Business Travel policy document. This user guide describes step by step procedures on how to process duty travel including the travel request, travel claim, and ticket reconciliation.

11/12/2020Administrative Services11/12/2020
640GMS Fee Set-up and Collection
  

Step 6 of the GMS Fee Set-up and Collection procedure table was updated with the most recent hyperlink to the actual average GMS PowerBI report, derived from actual GL expenses posted to projects. The hyperlink appears in the Explanatory Notes column of the Step 6.

11/12/2020Financial Resources Management11/12/2020
636Multiple Funding Lines for Positions
  
The revised guidance note for Country Office Workload Survey is now available in French. The guidance note is linked in the procedure section of the Multiple Funding Lines for Positions policy page.

07/12/2020Financial Resources Management07/12/2020
653Direct Project Costs (DPC)
  
The revised guidance note for Country Office Workload Survey is now available in French. The guidance note is linked in the procedure section of the Direct Project Costs policy page.


07/12/2020Financial Resources Management07/12/2020
645Direct Cash Transfers and Reimbursements
  

​The updated Direct Cash Transfers and Reimbursements policy and procedures are now available. The summary of major changes and their implication on UNDP Offices are:

  • Clarification has been made that NEX Advances can only be made to Partners, and not to responsible parties in full NIM projects.
  • Clarity has been added for non-local advances to national implementation projects in paragraph 9, which should be submitted to UNDP HQ Treasury for appropriate approval in accordance with UNDP Financial Regulations and Rule 125.06.r.
  • Added clarification that Partners may open a separate bank account for receiving and managing UNDP advances where deemed necessary.
Procedures which offices should take to address unsupported payments reflected in assurance reports, including audits and spot checks, have been added.


01/12/2020Financial Resources Management01/12/2020
695Direct Cash Transfers and Reimbursements
  

​The Direct Cash Transfers and Reimbursements policy and procedures have been further updated as follows: Guidance has been added to Para 4 on the ICE template. Guidance has been added to Paras 22 and 23 on fraud red-flags. ICE template guidance has been added to procedure step 5.

01/12/2020Financial Resources Management01/12/2020
634Pipeline and Revenue Management
  

The following policies and relevant procedures and guidance notes were updated based on the previously announced accounting policy changes for contributions:

  1. Core Contributions
  2. Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  3. Non-Core Contributions
  1. Revenue Management for Joint Programming
  2. Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
  3. US Letter of Credit (LOC) Agreements

The summary of the changes and their implication on UNDP Offices are: 

  • With a few exceptions, the announced accounting policy changes for contributions, require the full revenue, including for future periods, to be recorded in the year an agreement/or other binding document is signed and not upon the receipt of cash.
  • The recording of the revenue in Atlas remains with the GSSU Revenue team. UNDP Offices are required to submit the signed agreements to the GSSU within 1 week after an agreement is signed via the Service Request Portal : https://undp.custhelp.com/app/main.
  • The policy revision did not change the ability for UNDP Offices to spend or enter into commitments in Atlas which is still dependent on funds being received (except for USAID Letters of Credit where the current process of enabling the spending ability in Atlas remains unchanged). As is currently the case, UNDP Offices can only incur expenditures or enter into commitments upon receipt of funds or by following budget override procedures outlined in the UNDP's Risk Management Guidelines.
  • For UNDP Offices receiving funding from MPTF, in the past UNDP Offices have been submitting the signed disbursement notifications to GSSU but going forward, the full approved amount committed to UNDP should be provided. Therefore, UNDP Offices should provide the signed Project Document (ProDoc) and the Steering Committee minutes that reflects fully the approved amount for UNDP and not just what is being disbursed in the next tranche.
  • Country Offices are required to submit signed amendment agreements/ letters/amendments within 1 week of signing the agreements/amendment to GSSU so that the revenue can be recorded or adjusted accordingly.
  • At the end of every year, the Head of Office will be required to certify in the annual assertion that all signed agreements/amendments to agreements have been submitted to GSSU on a timely basis prior to the closure of the financial ledgers.  This will help ensure that UNDP revenue is  captured in a timely manner as any late submission of these documents poses a significant management reporting risk and audit risk as revenue will not be reported accurately in the UNDP financial statements, including quarterly financial statements.
  • For the POPP on Government Contributions to Local Office Costs (GLOC) from Low and Middle Income Countries (LIC and MIC), a new GL account (i.e. GLOC – Gov contr Locl Cost Future – 51017) was created to track cases, if and when host governments settle their cash targets in advance, especially when a multi-year target is successfully negotiated.
19/11/2020Financial Resources Management19/11/2020
633Construction Works
  

​The Construction Works policy and Guidance Note (POPP-11-3373) are available in Spanish. To access the content, click on the Spanish language tab.

18/11/2020Procurement18/11/2020
631Individual Contract
  

The Consultancy Duration and Daily Fee Approval Form (POPP-11-3371) is now linked to the Individual Contract policy in clauses 18, 28, and 40.

17/11/2020Procurement17/11/2020
630Internal Control Framework
  
The Operational Guide to the ICF is now available in French. To access the document, click on the French language tab.
13/11/2020Accountability13/11/2020
629UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
  

​The UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct is available in Spanish. To access the document, click on the Spanish language tab.

11/11/2020Human Resources Management11/11/2020
627Multiple Funding Lines for Positions
  

The guidance note for Country Office Workload Survey has been revised and replaced. It provides general guidance on how to conduct and document workload surveys, and its usage for the office planning and costing of project services. The guidance note is linked in the procedure section of the Multiple Funding Lines for Positions policy page.

06/11/2020Financial Resources Management06/11/2020
628Direct Project Costs
  

The guidance note for Country Office Workload Survey has been revised and replaced. It provides general guidance on how to conduct and document workload surveys, and its usage for the office planning and costing of project services. The guidance note is linked in the procedure section of the Direct Project Costs policy page.

06/11/2020Financial Resources Management06/11/2020
626Construction Works
  

The Construction Works policy and accompanying Guidance Note have been updated to reflect that Resident Representatives are authorized to approve project documents with works up to the standard delegation of procurement authority. Additionally, the template, Request for Approval or Delegation for Project Document that includes Construction Works (POPP-11-3360), has been linked in clause 23 of the policy. Business Units shall utilise this template to obtain the necessary approvals for works projects.

05/11/2020Procurement05/11/2020
624Construction Works
  

The French Construction Works policy and Guidance Note (POPP-11-3352) are available in French. To access the content, click on the French tab.

28/10/2020Procurement28/10/2020
623Request for Quotation Template
  

The threshold of Request for Quotations (RFQs) has increased from US$150,000 to US$200,000 to align with the increase in the delegated authority to Heads of Business Units with the continued systemic use of eTendering. This measure is mainstreamed in the launch of the new harmonized RFQ template established in collaboration with other UN Agencies by the HLCM Procurement Network.

The RFQ is linked in clause 4.b. of the Solicitation policy and in clause 29 of the Procurement Methods policy.

22/10/2020Procurement22/10/2020
622Project Petty Cash Fund (PPCF)
  

​The Project Petty Cash Fund (PPCF) policy has been simplified as follows:

  1. Elimination of HQ Treasury approval for multiple PPCF, as long as the total amount of all PPCFs for CO remains within the prescribed limit of $2500.

  2. Clarification on approval process on PPCF issued for UNDSS funded from the core budget and shared budget.

21/10/2020Financial Resources Management21/10/2020
621Internal Control Framework
  

​The Operational Guide to the ICF is now available in Spanish. To access the document, click on the Spanish language tab.

16/10/2020Accountability16/10/2020
619The Long Term Agreements (LTAs) and Cooperation with UN Entities
  

The Long Term Agreements (LTAs) and Cooperation with UN Entities policy is now available in French. To access the document, click on the French language tab.

12/10/2020Procurement12/10/2020
620Financial Closure of Development Projects
  

The Financial Closure of Development Projects policy has been updated with links to the Operational Guidelines for Financial Closure of Projects; the Operating guidelines for MPTF projects; FAQ in Project Closure SharePoint, and the eChecklist in the Atlas Project Closure Workbench. These resources provide a wealth of information to guide offices in the closing of projects - an often undervalued, yet vital part of our work.

12/10/2020Financial Resources Management12/10/2020
618Pass-through Fund Management: UNDP as a participating UN organization
  
The Pass-Through Fund Management when UNDP as Participating UN Organization policy is available in French. To access the document, click the French language tab.




09/10/2020Financial Resources Management09/10/2020
617Fellowship
  

​The Fellowship policy establishes a framework which allows UNDP to implement its own fellowship initiatives (corporate fellowships) and partner with academic and other institutions, such as international organisations, international financial institutions, foundations, national scholarship programmes and the private sector (sponsoring entities). Furthermore, the responsibilities of both UNDP and a sponsoring entity are clarified. The policy also establishes the basic principles to be followed when UNDP decides to fund a fellowship initiative. Until further notice, all fellowships initiatives will be reviewed by TAPP/OHR prior to implementation.

01/10/2020Human Resources Management01/10/2020
614Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution from the Host Government
  

​The Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution from the Host Government policy is now available in Spanish. To access the document, click on the Spanish language tab.

28/09/2020Financial Resources Management28/09/2020
615Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083)
  
The Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083) policy is now available in Spanish. To access the document, click on the Spanish language tab.
28/09/2020Financial Resources Management28/09/2020
616Revenue Management for Joint Programming
  

The Revenue Management for Joint Programming policy is now available in Spanish. To access the document, click on the Spanish language tab.

28/09/2020Financial Resources Management28/09/2020
613Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  

​Paragraph 16 was added to the Government Contribution to Local Office Costs (GLOC) from LIC and MIC policy. The paragraph was added to reflect decisions adopted by the Executive Board during the second regular session in 2020.  GLOC contributions are a major funding source for country offices' core institutional budgets, and their utilization is subject to UNDP Financial Regulations and Rules. The Executive Board (EB decision 2020/14) recognizes the importance of host government contributions to UNDP local offices costs, and encourages UNDP to work with the respective governments to agree, where possible, to annual and multi-year contributions.

24/09/2020Financial Resources Management24/09/2020
611Long Term Agreements (LTAs) and Cooperation with UN Entities
  

​The LTAs and Cooperation with UN Entities policy has been updated to reflect the “Mutual Recognition” statement released in 2019, as agreed by the HLCM.

09/09/2020Procurement09/09/2020
606Framework of Accountability for Security Policy (French)
  

The Framework of Accountability for Security policy is now available in French. To access the document, click on the French language tab.

02/09/2020Security02/09/2020
609Framework of Accountability for Security Policy (Spanish)
  

The Framework of Accountability for Security policy is now available in Spanish. To access the document, click on the Spanish language tab.

02/09/2020Security02/09/2020
612Security
  

The UNMSM Operational Guidelines have been added as a related policy. The Guidelines outline budgetary, financial, and procurement procedures for the resources available centrally within UNDP to cover UN Mandated Security Measures (UNMSM). These requirements are undertaken in response to United Nations Security Management System (UNSMS) policy directives and recommendations made within the Security Risk management (SRM) process to ensure security compliance in duty stations.

18/08/2020Security18/08/2020
603UN Travel Documents and National Passport
  

The UN Family Certificate Application form has been updated to follow the format of other UN TTS travel forms and is prefaced with instructions for completing the form.

Template POPP ID:

PT.39-E - Application for the UN Family Certificate (English) form (POPP-11-1268).


13/08/2020Administrative Services13/08/2020
602 Designation and Responsibilities of Signatories
  

The Designation and Responsibilities of Signatories policy is now available in French. To access the document, click on the French language tab.

 

11/08/2020Financial Resources Management11/08/2020
600Internal Control Framework
  

The Operational Guide to the ICF has been updated to incorporate some streamlining improvements, as well as address recent issues identified by audits:

1. The removal of the provision which enabled low value Requisitions and related Purchase Orders to be approved by the same individual, as communicated by the CFO to all Offices on 16th September 2019.

2. Aligning the consistency of language on vendor creation and approval, and updating it to reflect additional control processes needed when changing vendor bank account information.

3. Further streamlining the ICF, e.g. by removing a redundant control (that bank signatories cannot approve vendors, in COs where there are 2 bank signatories), and authorizing GS7 staff in COs and GS6 staff in the GSSU to perform approval functions for POs, prepayments and no-PO vouchers up to $10,000.

4. Incorporating the recently issued reforms effected through the various rounds of BMS business process streamlining. These changes include:

a. authorising three vendor approvers for large offices with delivery above $50m per year;

b. clarifying functions that must be performed by staff, and functions where other contractual modalities may now be utilized per the streamlining exercises.

5. Consolidating the list of control functions to be performed by staff within a single section of the ICF.

6. Updates to include new business process services provided by the GSSU.

29/07/2020Accountability29/07/2020
601Designation and Responsibilities of Signatories
  

​The Bank Account Signatory control has been updated in the policy and procedures to align with ICF.

29/07/2020Financial Resources Management29/07/2020
599Select Responsible Parties and Grantees
  

The policy and procedures of the Select Responsible Parties and Grantees have been aligned with the procurement policy on Engaging CSO/NGO, article 11 - a Responsible Party Agreement (RPA) should be used for engaging all CSOs as Responsible Parties, regardless of how they were selected.

22/07/2020Programme and Project Management22/07/2020
596UN Travel Documents and National Passport
  

Updated UN Certificate Application form and the templates for transmitting requests to and from the country offices. Removed the reference to the paper F-10 which has been replaced by online Travel Claim in Atlas T&E. 

Template POPP IDs:

1)Template for Application for UN Certificate (POPP-11-1272)
2)Template for transmitting to/acknowledging receipt of travel documents by staff in COs (POPP-11-1256)
3)Template for transmitting requests for travel documents to General Operations (POPP-11-1279

21/07/2020Administrative Services21/07/2020
595Internship
  

In order to help facilitate remote internships, the requirement for interns to be present in the office as a condition to receive a stipend from UNDP has been removed.

17/07/2020Human Resources Management17/07/2020
597Framework of Accountability for Security
  

​The Framework of Accountability for Security policy was updated to align with recent UNSMS policy updates, clearly define accountability/role of the UNV and UNCDF Executive Heads, the most senior UNDP staff at the country level following the RC/RR delinking process, as well as the roles of the Agency Country Security Focal Points at the country level. Other editorial and straightforward changes have also been made to streamline content.

15/07/2020Security15/07/2020
594SOP for Vendor Management - Non-Clustered Country Offices
  

The new SOP for Vendor Management - Non-Clustered Country Offices, incorporates the requirements for adequate due diligence and documentation for new and modified vendor profiles, verification of the vendor sanctions lists, and quarterly maintenance of vendor records. The document is linked under section 2.0 of the Creating and Approving Vendors policy page and is available in the POPP templates library (POPP-11-3272).

10/07/2020Financial Resources Management10/07/2020
592Enterprise Risk Management
  

Clause 4.1 and Appendix 2 of the ERM policy were modified to 1) add additional risks-sub categories and 2) remove BOA, JIU as part of the three lines of defence.

08/07/2020Accountability08/07/2020
593Micro-Purchase Canvass Form
  

The Micro-Purchase Canvass form linked under clause 22 of the Procurement Methods policy has been updated to ensure that the vendor sanctions lists are verified for micro-purchasing processes.

08/07/2020Procurement08/07/2020
590Innovation Challenges Agreement Template (Company)
  

The Innovation Challenges Agreement Template (Company) is now available in Spanish in the template library (POPP-11-3271). It is also linked in step 9 of the Innovation Challenges procedure table, section 3.0.

07/07/2020Procurement07/07/2020
591Innovation Challenges
  

The Innovation Challenges policy is now available in Spanish. To access the content, click on the Spanish language tab.

07/07/2020Procurement07/07/2020
588Procurement
  

The following policies are available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. General Considerations of Contracting
  2. Security Charges to Individual Contracts (located under "Related Policies" on the Individual Contract policy page, section 2.0)
23/06/2020Procurement23/06/2020
586Visas at Headquarters (New York)
  

The updated PT.61 Application for US G-4 Visas form is now available in the Visas at Headquarters (New York) policy under the Templates and Forms section. (POPP-11-3261).


15/06/2020Administrative Services15/06/2020
587Cost Recovery from Other Sources - GMS
  

On June 11, the EG approved BMS’ recommendation to change the policy on the application of the GMS rates for International Financial Institutions (IFIs). A GMS rate of 5% is now applicable for all IFIs with an annual volume that exceeds $50M for loan or credit guarantee implementation support. The current GMS rate of 8% will continue to apply for grant financing, and to financing from IFIs below the annual volume threshold.

A Guidance Note on GMS (Indirect Costs) for International Financial Institutions is available as a hyperlink in the table under clause 7 of the Cost Recovery from Other Resources - GMS policy and is available in the POPP library (document ID POPP-11-3262).

11/06/2020Financial Resources Management11/06/2020
585Construction Works
  

The Construction Works policy applies to all construction works undertaken by UNDP in its development activities and management projects. It covers all aspects of construction such as civil, mechanical, electrical, and associated works - from taking initial steps to meet a need (or part of a need) by constructing a physical asset or facility - to UNDP's take-over of the completed facility, and, where applicable, handover of the facility to project beneficiaries.

The Construction Works Guidance Note is linked in clause 8 of the policy (document ID POPP-11-3238). It supplements the Construction Works policy and details how various clauses in the policy should be implemented, hence the documents contain similar headings. It is also linked in section 2.0, below the policy.

04/06/2020Procurement04/06/2020
581Procurement
  

The following policies are available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

03/06/2020Procurement03/06/2020
582Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  

​The GLOC from LIC and MIC (Low and Middle Income Countries) policy is now available in Spanish. To access the document, click on the Spanish language tab.

03/06/2020Financial Resources Management03/06/2020
584Select Responsible Parties and Grantees
  

Templates for on-granting clauses have been added to the policy, and operational guidance on low value grants has been linked in the procedures. (POPP-11-3253, POPP-11-3244, POPP-11-3258)

03/06/2020Programme and Project Management03/06/2020
583Development Services
  

Embedded template for Development Services agreement. (POPP-11-3241).

02/06/2020Programme and Project Management02/06/2020
589Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
  

​The policy on Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) is available for a better understanding of the respective board decisions and their implications on local office funding. This policy is applicable only to the countries classified as high-middle income countries (High MICs, countries with levels of GNI per capita over and above $6,660) and Net Contributing Countries (NCCs) and that are regulated as per the EB decision (2013/30) on Funding of differentiated physical presence (DP/2013/45) (DP/2013/45 French; DP/2013/45 Spanish).

01/06/2020Financial Resources Management01/06/2020
579Supplier Performance Evaluation Form (Spanish)
  

The Supplier Performance Evaluation Form is now available in Spanish in the POPP templates library (document ID POPP-11-3235). It is also linked in clause 17.d.i. of the Contract Management policy.

18/05/2020Procurement18/05/2020
578CDR Bridge Navigation Guide
  

The CDR Bridge Navigation Guide has been linked in clause 4 of the Combined Delivery Report (CDR) policy, and in step 1 of the CDR procedure table. It is also linked in clause 17 of the Direct Implementation (DIM) Modality policy. The document offers guidance on how to use the CDR Bridge platform, including how to register implementing partners. The guide is also available in the POPP templates library (POPP-11-3234).

11/05/2020Financial Resources Management11/05/2020
576Combined Delivery Report (CDR)
  

The CDR POPP has been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued.

07/05/2020Financial Resources Management07/05/2020
577Direct Implementation (DIM) Modality
  

Clauses 15 through 21 of the DIM policy have been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued.

07/05/2020Financial Resources Management07/05/2020
574Information Security Policy
  

The Electronic Signatures policy has been linked under the 2.0 Related Policies section.

05/05/2020Information and Communications Technology05/05/2020
575Electronic Signatures Policy
  

​The purpose of the Electronic Signatures policy and procedures is to guide UNDP units in their use of electronic signatures. The policy and procedures define the requirements for e-signatures and ask that UNDP Country Offices and business units review their business processes with the aim of eliminating handwritten signatures and replacing them with either their electronic counterparts, or with email or other system-embedded workflow approvals when possible or permitted. The policy and procedures cover e-signatures uses in UNDP’s internal operations, as well as transactions with external parties, where the use of electronic signatures has been agreed by the parties.

05/05/2020Information and Communications Technology05/05/2020
573Sustainable Procurement
  
Clause 2 of the policy has been updated to include provisions for human rights, disability inclusiveness and gender in alignment with the United Nations Disability Inclusion Strategy (UNDIS)


04/05/2020Procurement04/05/2020
572Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  

​The revised GLOC from LIC and MIC (Low and Middle Income Countries) policy provides a detailed explanation of GLOC formulation from host governments in low and middle income countries, along with a computation of annual cash targets, recent flexibilities in target setting, and tracking and reporting of annual cash targets and payments. The procedures section has also been updated with the most recent reporting tools and guidance notes.

01/05/2020Financial Resources Management01/05/2020
571Contract Management
  

The Amendment Letter template, linked in clause 17 (e) of the Contract Management policy, is now available in Spanish. It will be used for all amendments for the procurement of goods and services (POPP-11-3222). To access the document, click on the Spanish language tab.

27/04/2020Procurement27/04/2020
569UNDP Guidelines on the use of P-6 and P-7 level positions
  

OHR has published guidelines on the use of P-6 and P-7 level positions. The purpose of these guidelines is to detail the characteristics of P6 and P7 positions to guide the classification exercise. The new guidelines are linked under the main Recruitment and Selection policy, section 2.0. 

24/04/2020Human Resources Management24/04/2020
570UNDP Guidelines on Strategic Placements
  

OHR has published guidelines on Strategic Placements. The purpose of these guidelines is to instruct hiring units on how to document strategic placements. The new guidelines are linked under the main Recruitment and Selection Framework policy, section 2.0.

24/04/2020Human Resources Management24/04/2020
566Gifts Policy
  

The Gifts Policy assists UNDP personnel in regulating their conduct when offered gifts or other items, irrespective of value and source in the course of their functions. The policy delineates and formalizes personnel reporting obligations, and distinguishes between obligations related to the receipt of gifts from governmental and non-governmental entities, including whether the gifts are valued below or above USD 30. The policy also provides the Organization with procedures to follow with regards to the recording and disposition of gifts.

23/04/2020Accountability23/04/2020
567Recruitment and Selection
  

Paragraph 28 has been updated to clarify the conditions under which a staff member which is seconded to UNDP from his or her government can be renewed. The Policy has also been edited to remove references to the recruitment and selection of Resident Coordinators.

23/04/2020Human Resources Management23/04/2020
568Special Leave
  

Paragraphs 16 and 22 of the Special Leave policy were updated to clarify that special leave for purposes of external employment will be approved only if it is deemed in UNDP's interest and to reinforce that this cannot exceed 24 months in duration. Where external employment is approved for purposes of accompanying a UNDP spouse reassigned to a duty station by UNDP, the time limit is extended to 60 months.

23/04/2020Human Resources Management23/04/2020
565Contract Management
  
The Amendment Letter template in clause 17 (e) of the Contract Management policy will be used for all amendments for the procurement of goods and services (POPP-11-2475).
22/04/2020Procurement22/04/2020
564Direct Project Costs (DPC)
  

​ The Direct Project Costs policy is available in French. To access the document, click the French language tab.

20/04/2020Financial Resources Management20/04/2020
563Electronic Funds Transfer Standards
  

​The Electronic Funds Transfer Standards policy was updated throughout to capture the FGT method of electronic payment and align with current Treasury policies. Outdated content was removed.

16/04/2020Information and Communications Technology16/04/2020
562Cost Recovery from Other Resources - GMS
  

​A table in clause 7 of the Cost Recovery from Other Resources - GMS policy was updated to include an additional line to clarify applicable cost recovery rates for the resources for Engagement facilities.

15/04/2020Financial Resources Management15/04/2020
561Establishment and Use of Electronic Banking Systems
  

The Establishment and Use of Electronic Banking Systems policy has been updated throughout to reflect the ISO 20022 electronic banking interface and other minor changes. Step 1 of the 3.0 Procedure section now includes a link to the SOP for Web e-Banking template.

13/04/2020Financial Resources Management13/04/2020
870Information Disclosure
  

The policy has been updated to reflect the following: Updates to Annex 2 examples of information in the exception list, updates to URLs of linked documents and the shift from the United National Development Assistance Framework (UNDAF) to the United Nations Sustainable Development Cooperation Framework (UNSDCF).

12/04/2020Accountability12/04/2020
560Human Resources Management
  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Transition Pool
  2. Family Relationships
  3. Salary Advance
  4. Overtime Compensation

09/04/2020Human Resources Management09/04/2020
559Human Resources Management
  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Home Leave
  2. Settling-In Grant
  3. Danger Pay
  4. Dependency Status and Allowances

08/04/2020Human Resources Management08/04/2020
546Procurement
  

The International Commercial Terms (INCOTERMS) 2020 has been linked in clause 3 of the Shipping and Insurance policy and in the following templates:

  1. Long Term Agreement (Clauses 4 and 5) (Also available in Spanish); This template is in the POPP templates library (POPP-11-3138)
  2. GTCs for Contracts (Goods and-or Services) (Clauses 11.1 and 11.4) (Also available in French and Spanish). This template is linked in the General Considerations of Contracting Policy (Clause 27).
  3. Invitation To Bid (clause 5 and Form F) (Also available in French and Spanish). This template is linked in the Procurement Methods Policy (Clause 44).
  4. Request for Quotation (pp 4 and 10) (Also available in French and Spanish). This template is linked in the Procurement Methods Policy (Clause 29).

Differences between Incoterms 2010 and 2020:

  • The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
  • The costs now appear centralized in A9/B9 of each Incoterms rule.
  • CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
  • CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
  • The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
  • The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
  • The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.
27/03/2020Procurement27/03/2020
554Performance Management and Development
  

The Performance Management and Development policy and procedures have been updated with a view to:

  • Further strengthening accountability for performance and performance management;
  • Enhancing linkages between performance and other human resources management decisions; and
  • Further streamlining performance management processes and procedures.

The revision of the policy on PMD is part of a more comprehensive effort to improve the quality of talent management in UNDP and, as such, is closely linked to a series of other initiatives related to performance management (e.g. a new programme on reward and recognition), career management (e.g. talent interviews), succession (e.g. staff selection for key roles) and learning and development.

27/03/2020Human Resources Management27/03/2020
556Financial Resources Management
  

The International Commercial Terms (INCOTERMS) 2020 has been linked in the following policies and/or procedures:

1. Inventory Management policy (Clause 10 and 11).

2. Receipt of Services procedure table (Step one).

3. Purchase Order (Commitments, Maintenance and Closure) procedure table (Steps two and eight). 

4. Combined Delivery Report procedure table [Step one].

5. Receipt of Goods and Application of Incoterms policy (Clause three). 

6. Receipt of Goods DAP and Application of Incoterms policy and procedure table (Clauses one & two and step eight). 

7. Receipt of Goods FOB and Application of Incoterms policy and procedure table (Clause one and step seven). 

Differences between Incoterms 2010 and 2020:

  • The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
  • The costs now appear centralized in A9/B9 of each Incoterms rule.
  • CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
  • CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
  • The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
  • The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
  • The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.


27/03/2020Financial Resources Management27/03/2020
544UNFCU Share Account Management
  

​The UNFCU Share Account Management procedures have been updated to reflect the centralized file processing by the Global Payroll Administrator and GSSU.

19/03/2020Financial Resources Management19/03/2020
545Handling of Cash and Receipts Treasury
  

​Clause five of the Handling of Cash and Receipts Treasury policy was updated to be consistent with the remaining Treasury policies.

19/03/2020Financial Resources Management19/03/2020
543Human Resources Management
  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Certificate of Service
  2. Commutation of Annual Leave
  3. Death Benefit
  4. Last Day for Pay Purposes

  5. Termination Indemnity 

17/03/2020Human Resources Management17/03/2020
541Furniture and Equipment: Acquisition and Maintenance
  

  •  
13/03/2020Administrative Services13/03/2020
542Financial Resources Management
  
13/03/2020Financial Resources Management13/03/2020
539Financial Resources Management
  
05/03/2020Financial Resources Management05/03/2020
538Vehicle Management
  

To reduce greenhouse gas emissions from UNDP operations, clauses 8 and 9 of the policy have been updated.  Electric vehicles are now the default for the acquisition of representation vehicles and where electric vehicles are not feasible, hybrid vehicles are considered as the first alternative before combustion vehicles. The ceiling for the acquisition of electric or hybrid vehicles is changed to $45,000 while that of combustion vehicles remains at $38,000.

04/03/2020Administrative Services04/03/2020
535Financial Resources Management
  
20/02/2020Financial Resources Management20/02/2020
536Multiple Funding Lines for Positions
  

The Guidelines for Using the Results of the Workload Survey for the Implementation of DPC has been moved from the POPP main policy area to the procedures section of the Multiple Funding Lines for Positions policy page, step two. It is available as a hyperlink in all language versions.​


20/02/2020Financial Resources Management20/02/2020
537Direct Project Costs
  

​The Guidelines for Using the Results of the Workload Survey for the Implementation of DPC has been moved from the POPP main policy area to the procedures section of the Direct Project Costs policy page, step two. It is available as a hyperlink in all language versions.​

20/02/2020Financial Resources Management20/02/2020
533Administrative Services - Asset Management (Property, Plant and Equipment)
  
14/02/2020Administrative Services14/02/2020
534Intangible Assets: Acquisition, Development and Maintenance
  

The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 19 of the policy.

14/02/2020Administrative Services14/02/2020
686Acquistion, Renewal and Termination of Premise Leases
  

​The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 5 of the policy.

14/02/2020Administrative Services14/02/2020
689Type of Leases and Treatment in UNDP Books
  

​The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 10 of the policy.

14/02/2020Administrative Services14/02/2020
532Recruitment and Selection
  

​OHR has published guidelines on the use of detail assignments for UNDP staff members. The purpose of these guidelines is to set out the conditions and procedures for detail assignments and to outline the roles and responsibilities concerning their administration, including selection and funding. The new guidelines are linked under the main Recruitment and Selection policy, section 2.0.

12/02/2020Human Resources Management12/02/2020
854Daily Subsistence Allowance (DSA)
  

Paragraph 31 of the policy has been updated to link to the DSA guidance for detail assignments per the Guidelines on Detail Assignments under the Recruitment and Selection policy, Human Resources Management.

12/02/2020Administrative Services12/02/2020
530Procurement Oversight and Procurement Review Committees
  

​​UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register, thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. Clause 53 of the Procurement Oversight and Procurement Review Committees policy has been updated accordingly.

11/02/2020Procurement11/02/2020
531Harmonized Approach to Cash Transfers (HACT)
  

​The HACT policy has been updated to reflect the following:

  1. The Micro Assessment Plan should be generated from the HACT monitoring platform and should be reviewed and approved annually (no later than sixty days after the start of the year) by the Head of Office and uploaded on the HACT platform. The plan should be used to schedule and track the completion of micro assessments.
  2. The Assurance plan should be generated from the HACT monitoring platform and it should be reviewed and approved annually (no later than sixty days after the start of the year) by the Head of Office and uploaded onto the HACT platform. The plan should be used for planning and tracking the completion of assurance activities.
     
11/02/2020Financial Resources Management11/02/2020
525Administrative Services - Asset Management (Property, Plant and Equipment)
  

UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.
 
UNDP has updated the following policies to reflect the changed asset capitalization threshold:

1. Furniture and Equipment: Disposal and Write-Off

The following clause has been amended accordingly:

40

Additionally, the Asset Disposal Authority has increased from US $2,500 to US $5,000. Clauses 2, 4, 5, 15, 17, 19 and 22 of the policy have been updated accordingly.

2. Furniture and Equipment: Acquisition and Maintenance

The following clauses have been amended accordingly:

3, 5-7; 14; 35-37; 41, 43, 46, 48; 73 and 83.

3. Plant and Property: Acquisition and Maintenance

The following clauses have been amended accordingly:

1, 3, 5 and 21

5. Furniture and Equipment: Property, Plant and Equipment (PPandE) 

The following clauses have been amended accordingly:

1, 4, and 5

07/02/2020Administrative Services07/02/2020
527Administrative Services - Asset Management (Intangible Assets)
  

​Two terms changed throughout the policies below: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.

1. Intangible Assets: Acquisition, Development and Maintenance

2. Intangible Assets: Amortizations, Reconciliations, Reports and Centralized Functions

07/02/2020Administrative Services07/02/2020
528Administrative Services - Asset Management (Property, Plant and Equipment)
  
07/02/2020Administrative Services07/02/2020
529Corporate Purchasing Card
  

​UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.

Clauses 4 and 16 of the policy have been updated accordingly.

07/02/2020Administrative Services07/02/2020
635Procurement Methods
  

The table in clause 20 of the Procurement Methods policy was updated to reflect that UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.

07/02/2020Procurement07/02/2020
685Acquisition, Renewal and Termination of Premise Leases
  

​Two terms changed throughout the policy: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.

07/02/2020Administrative Services07/02/2020
688Type of Leases and Treatment in UNDP Books
  

​Two terms changed throughout the policy: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.

07/02/2020Administrative Services07/02/2020
515Purchase Orders (Commitments, Maintenance and Closure)
  

UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.

Clause 17 of the policy has been updated accordingly.

05/02/2020Financial Resources Management05/02/2020
517Vehicle Management
  

​UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. Clause 2 of the policy has been updated to reflect the capitalization of vehicles with a purchase price of $5,000 or more.

05/02/2020Administrative Services05/02/2020
514Country Programme Document Template
  

The CPD template has been updated to respond to changes brought by the United Nations Sustainable Development Cooperation Framework. [Formulate Programmes and Projects procedure table (Step 6)].

04/02/2020Programme and Project Management04/02/2020
513Internship
  

Internship stipend rates, forms and FAQs are available here.

28/01/2020Human Resources Management28/01/2020
510 Atlas User Access Standards
  

Para.13 'Business Units' is deleted, as access to Atlas of UNDP staff and designated SC holders is subject to the scope of their job duties as referenced in para.2 of the policy. All paragraphs following para.13 have been renumbered accordingly.

20/01/2020Information and Communications Technology20/01/2020
511Atlas User Access Standards
  

The Atlas User Access Standards policy is available in French. To access the content, click the French tab.

20/01/2020Information and Communications Technology20/01/2020
508Information Security Policy
  

The Information Security Policy is now available in French. To access the document, click the French tab.

15/01/2020Information and Communications Technology15/01/2020
509ICT Disaster Recovery Standards for UNDP Offices
  

The ICT Disaster Recovery Standards for UNDP Offices policy is now available in French. To access the document, click on the French language tab.

15/01/2020Information and Communications Technology15/01/2020
492Innovation Challenge Agreement Template (Individual)
  

​The Innovation Challenge Agreement Template (Individual) is now available in Spanish in the POPP library.

14/01/2020Procurement14/01/2020
491Rank-In-Post
  

The Rank-in-Post policy will be reviewed when the new Mobility Policy currently under discussion, is published. Until such time the POPP requires a clarification that the RR/DRR post selections are filled through the POOLs which straddle multiple grades, hence the Rank-in-Post does not apply to the POOL selections. The Administrator will continue to exercise his prerogative through the Executive Group to determine the grade that the incumbent will serve at.

13/01/2020Human Resources Management13/01/2020
493Internship
  
 Effective 1 January 2020, UNDP’s internship policy has been updated, within the framework of People for 2030, to:
- Introduce payment of a stipend;
- Expand eligibility to persons completing national service obligations;
- Expand eligibility to students enrolled in postgraduate professional traineeship programmes;
- Introduce accrual of leave at a rate of 1.5 days per month;
- Clarify the obligations of the intern as well as UNDP’s;
- Clarify that interns must be selected from as wide a geographical basis as possible and without distinction as to race, sex or religion;
- Clarify areas of compliance with Sexual Harassment and SEA policies.
01/01/2020Human Resources Management01/01/2020
483Home Leave
  

Para. 62 in the Home Leave policy and Section 8 in the procedures have been updated to align the requirements for post-travel Home Leave certification and documentation by staff members.

09/12/2019Human Resources Management09/12/2019
484Internship
  

Effective 1 January 2020, UNDP's revised Internship policy will come into effect. Until then, colleagues can refer to the linked OHR resource SharePoint page to consult the revised policy, procedures and FAQs.

09/12/2019Human Resources Management09/12/2019
485Crisis Assessment and Coordination Resources
  

​The Crisis Assessment and Coordination Resources policy is now available in Spanish. To access the content, click the Spanish language tab.

04/12/2019Crisis Response04/12/2019
501PPM chapter