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UN Travel Documents and National Passport
  

The United Nations Travel Documents Programme (UNTDP) within the Travel and Transportation Section (TTS) of the Department of Operational Support (DOS) has issued a "Standard Operating Procedure for the Issuance of United Nations Travel Documents" (SOP).  This SOP supersedes the 2012 edition of "The Guide to the Issuance of United Nations Travel Documents" (the Guide) as of 1 April 2021.  

Due to constantly evolving security situations, the list of common criteria for exceptions that were previously applied (Section D, paragraph 10 of the Guide) no longer apply.  

Under the revised procedures RRs at the D1 level or below will not receive a red UNLP unless the request is signed off by the UNDP Administrator and approved by the USG of DOS.

The form to request the cancelation of a UNLP (TTS.7) has been updated by TTS.


09/04/2021Administrative Services09/04/2021
Individual Contract
  

​​The Declaration of Health template in Spanish (for Individual Contract) is now available in the POPP templates library.

05/04/2021Procurement05/04/2021
ICT Standards Policy
  
The ICT Standards policy, formerly known as Minimum Standards for ICT Infrastructure and Telecommunications, has been updated to include the following:
  • Overall review and update of the policy
  • User equipment standards update
  • Standard software section update
  • Electronic signature section added
22/03/2021Information and Communications Technology22/03/2021
Partnerships
  

The following partnerships documents are now available in the POPP templates library:

  1. MOU with Government
  2. MOU with UN Entities and International Organization
12/03/2021Partnerships12/03/2021
Procurement
  
11/03/2021Procurement11/03/2021
Fellowship
  

The following templates are now available in the POPP library and linked in the Fellowship policy and procedures:  

04/03/2021Human Resources Management04/03/2021
Revenue Management for Joint Programming
  

The Revenue Management for Joint Programming policy is now available in French. To access the document, click on the French language tab.



03/03/2021Financial Resources Management03/03/2021
Probation upon Appointment
  

​Following the approval by the Administrator of the decision to implement two-year renewal cycles for Fixed-Term Appointments, BMS/OHR is introducing a supporting measure to ensure that all new staff on initial fixed term appointments of more than one year are subject to a probation period prior to being confirmed in their positions.

The probationary period will allow UNDP to manage the relationship more flexibly, so that managers can address problems, if any, before confirming a new staff member into a two-year appointment. Furthermore, it focuses managers’ attention on the first year of employment of a new staff member so that they provide the clear guidance which underpins a successful start in a new position in UNDP.

Under the proposed policy, the probation period will give managers the opportunity to assess new staff members on the job, over a period of 10 months before deciding to either confirm or terminate the appointment. In certain circumstances, the probationary period can also be extended for up to 6 months. The policy will take effect on 1 March 2021.

01/03/2021Human Resources Management01/03/2021
Performance Management and Development
  

​The Performance Management and Development policy was amended to include reference to the Probation upon Appointment policy, which will apply to initial appointments of more than one year.

01/03/2021Human Resources Management01/03/2021
UN Agency Services
  

The hyperlinks under clause 7 of the Service Clearance Account (SCA), Charging, Billing and Fee Collection policy, and in step 5 of the UN Agency Services procedure table have been replaced with the On Demand Jobaid for CRN BillThe previous document, Atlas Ondemand site is no longer active.

26/02/2021Financial Resources Management26/02/2021
Service Clearance Account (SCA), Charging, Billing and Fee Collection
  

The hyperlinks under clause 7 of the Service Clearance Account (SCA), Charging, Billing and Fee Collection policy, and in step 5 of the UN Agency Services procedure table have been replaced with the On Demand Jobaid for CRN Bill. The previous document, Atlas Ondemand site is no longer active.

26/02/2021Financial Resources Management26/02/2021
Acquisition and Maintenance (Furniture and Equipment)
  

​A new SLA between UNDP and UNDSS was signed in 2019, replacing the 2006 MoU. Clause 18 of the Furniture and Equipment: Acquisition and Maintenance policy has been updated to link to the new SLA.

25/02/2021Administrative Services25/02/2021
Financial Closure of Development Projects
  

The Operational Guidelines for the Financial Closure of Development Projects has been updated to include the special measures on GFATM closure guidelines. The Guidelines are linked in clause 1 of the Financial Closure of Development Projects policy.

23/02/2021Financial Resources Management23/02/2021
Procurement Oversight and Procurement Review Committees
  

​The Procurement Oversight and Procurement Review Committees policy was updated to reflect the streamlining of direct review for ACP/RACP Chairs that was approved in 2018 by BMS.

23/02/2021Procurement23/02/2021
Individual Contract
  

​Changes made to the Individual Contract policy are in alignment with similar changes in United Nations Security Management System (UNSMS) policies. With the abolishment of the Security Level System and replacement with the Security Risk Management (SRM) methodology, relevant security related insertions in the policy have been modified. These insertions include replacing terminologies on “Security Levels” with “Security Risks”, including ICs within the security warden system as per UNSMS applicability policy, and local UNSMS arrangements, including “evacuation procedures” as a “risk avoidance” measure, and including IC’s personal responsibility to submit Security Clearance requests via the TRIP platform prior to travel.

16/02/2021Procurement16/02/2021
International Personnel Services Agreement
  

​The International Personnel Services Agreement (IPSA) is a new policy which fills a gap in existing contractual modalities related to project-based international personnel.

15/02/2021Human Resources Management15/02/2021
Partner Personnel Services Agreement
  

The Partner Personnel Services Agreement (PPSA) is a new policy to standardize HR services to partners and expand UNDP’s service catalogue.

15/02/2021Human Resources Management15/02/2021
Vehicle Management
  

​The following templates are now available in Spanish and linked in clause 32 of the Spanish Vehicle Management policy version. To access the content, click on the Spanish language tab.

  1. Memorandum of Acceptance of Temporary Custody of UNDP Property
  2. Waiver of Liability for UNDP Vehicles
15/02/2021Administrative Services15/02/2021
Administrative Services
  
11/02/2021Administrative Services11/02/2021
Formulate Programmes and Projects
  

A one-stop-shop link to all environmental vertical fund (GEF & GCF) templates, procedures and policies in the POPP (POPP-11-3484) has been added as a guideline under Procedure No. 1.1 ALT of the Formulate Development Projects procedures of the Formulate Programmes & Projects policy. The link is in response to audit and provides a one-stop shop guidance map on GEF & GCF templates, procedures and policies in the POPP.

11/02/2021Programme and Project Management11/02/2021
Special Conditions for Cloud Computing
  

The new Special Conditions for Cloud Computing (POPP-11-3476) has been uploaded to the POPP templates library. When procuring Software as a Service (SaaS), the procurement is exclusively for the right to access the services. In this context Business Units shall use the Face Sheet for Goods and Services (POPP-11-2483) AND the Special Conditions for Cloud Computing (POPP-11-3476) shall apply to the contract in addition to the General Terms and Conditions for Contracts (the “General Conditions”) (POPP-11-2493). In case of conflict between the General Conditions and the Special Conditions, the Special Conditions shall take precedence.

10/02/2021Procurement10/02/2021
Purchase Orders (Commitments, Maintenance and Closure)
  

​Minor updates were made to the Purchase Orders (Commitments, Maintenance and Closure) policy to specify that duty travel expenses are not committed via PO.

08/02/2021Financial Resources Management08/02/2021
Administrative Services
  
05/02/2021Administrative Services05/02/2021
Creating and Approving Vendors
  

The Vendor Management SOP for clustered COs has been thoroughly reviewed and revised in conjunction with the new SOP for Vendor Management - Non-Clustered Country Office announced by the BMS director on 18 July 2020. The SOP incorporates the requirements for adequate due diligence and documentation for new and modified vendor profiles, verification of the vendor sanctions lists in detail, and quarterly maintenance of vendor records. The SOP is effective as of 1 February 2021.

01/02/2021Financial Resources Management01/02/2021
Programme and Project Management
  
The management actions to the OAI GEF Audit that have been completed to date have been uploaded to the POPP. This includes the RACI, the Delegation of Authority Letter and Guidance on GEF Project Revisions. The changes can be found on the following PPM pages:
01/02/2021Programme and Project Management01/02/2021
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Commercial Air Travel Safety Guidelines
  

​In line with the UNSMS Commercial Air Travel Safety Policy requiring that each UNSMS entity establishes an internal mechanism in its decision-making process to determine whether an air operator should be used for the official travel of their personnel, the UNDP Commercial Air Travel Safety Guidelines have been revised in alignment to the revision of the UNSMS policy. The guidelines further define the role of UNDP Managers approving air travel of UNDP personnel, clarifies responsibilities, and introduces the ad-hoc approval process for the use of commercial air operators, in addition to time-limited blanket authorization approval process of a commercial air operator, not included in the UNDP global booking list.

31/01/2021Security31/01/2021
Direct Payments
  

​The updated Direct Payments policy is now available. The summary of the major changes and their implication on UNDP Offices are as follows:

  • Clarification has been made in para 2 that direct payments must be performed through an approved FACE form, requesting UNDP to make payment directly to the vendor on behalf of the Partner, and the Implementing Agent code must be the Partner’s code;
  • Clarity has been added for non-local currency denominated payments to national implementation projects in para 8 which should be submitted to UNDP HQ Treasury for appropriate approval in accordance with UNDP Financial Regulations and Rule 125.06;
  • Clarification has been added on reviews of FACE form, including the list of red flags in para 12 and 13 that potential signs of fraud or misuse of funds shall be observed, reviewed, investigated and documented. Direct payment should not be processed until the potential red flags are fully investigated and confirmed to be valid;
  • Procedures offices should take to address unsupported payments reflected in assurance reports, including audits and spot checks, has been added in para 14.
29/01/2021Financial Resources Management29/01/2021
Direct Payments
  

​The Direct Payments policy and procedures have been further updated as follows: Guidance has been added to Para 2 on the ICE template. ICE template guidance has been added to procedure step 1. Fraud red-flags guidance have been added to procedure step 9.

29/01/2021Financial Resources Management29/01/2021
Furniture and Equipment: Depreciation, Reconciliations Reports and Centralized Functions
  

​​Publishing errors in the policy have been corrected.

27/01/2021Administrative Services27/01/2021
Software License and Services Agreement
  

​The new Software License and Services Agreement (POPP-11-3431) has been uploaded to the POPP templates library. Business Units should use this template when procuring a license to use commercially available software - both when the license is procured for UNDP’s internal use of the software, and when the license is procured by UNDP for a third party (such as a governmental entity or another UN entity).

19/01/2021Procurement19/01/2021
US Letter of Credit (LOC) Agreements
  

The US Letter of Credit (LOC) Agreements policy and accompanying guidelines have been updated as follows:

    1. For USAID, there are sometimes contributions to support GEF, Covid-19 and other activities. The policy and related guidance previously limited funds to fund codes 30000 and 16610 for LOC contribution. Therefore, the policy and related guidance were updated to include fund codes for these other activities.
    2. The DUNS number: 793511262 was replaced with DUNS number: 645521498. DUNS: 645521498 is the official DUNS number for UNDP which is used by UNDP Business Units applying for a USAID Grant. 


19/01/2021Financial Resources Management19/01/2021
Safe Management
  

​Additional guidance has been captured in the Safe Management policy for the Safe Deposit Lockbox for the purpose of off-site storage of IT devices.

18/01/2021Financial Resources Management18/01/2021
Programme and Project Management
  

The RACI (Roles/Accountability/Consult/Inform) matrix is now available to clarify the roles and accountabilities for the GEF project cycle from origination to project financial closure, including oversight. This is only applicable for GEF-funded projects. It is linked in the relevant procedure steps of the following PPM chapters:
 
1) Formulate Programmes and Projects (Development Projects, Step  1.1 ALT)
2) Appraise and Approve (Development Project, 2.1 VERT)
3) Deliver Results (Step 3.0)
4) Provide Oversight (Step 1.0)
5) Close and Transition (Projects, Step 2.0)

15/01/2021Programme and Project Management15/01/2021
Internal Control Framework
  

​Updates to the ICF provide additional clarity on the responsibilities for monitoring budget overrides, and overseeing override match exception functions. Additional sentences have been added on override match exceptions to page 39 and on monitoring of budget overrides to pages 16, 22 and 23.

15/01/2021Accountability15/01/2021
Private Sector Partnerships
  

​The 2020 MoU templates are now available in English, French, and Spanish. They are linked in step 1 of the Formalizing private sector partnerships through MOU procedures on the Private Sector Partnerships policy page.

13/01/2021Partnerships13/01/2021
Individual Contract
  
The Security Charges to Individual Contracts policy is now available in French. The document is linked under related policies on the Individual Contract page, section 2.0.
12/01/2021Procurement12/01/2021
General Considerations of Contracting
  
The General Considerations of Contracting policy is now available in French. To access the document, click on the French language tab.
12/01/2021Procurement12/01/2021
Engaging CSO/NGO as a Responsible Party
  
The Engaging CSO/NGO as a Responsible Party policy is now available in French. To access the document, click on the French language tab.

12/01/2021Procurement12/01/2021
Non-Core Contributions
  

​​The Non-Core Contributions policy is now available in Spanish. To access the document, click on the Spanish language tab.

11/01/2021Financial Resources Management11/01/2021
Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  

The GLOC from LIC and MIC (Low- and Middle-Income Countries) policy is now available in French. To access the document, click on the French language tab.

08/01/2021Financial Resources Management08/01/2021
Procurement
  

The following policies are available in French. To access the content, click on the French language tab of the respective policy page:

08/01/2021Procurement08/01/2021
Handling of Cash and Receipts Treasury
  

​Editorial changes were made to clause 5 of the Handling of Cash and Receipts Treasury policy.

07/01/2021Financial Resources Management07/01/2021
Internship
  

The UNDP Internship Agreement Form is now available in Spanish. It is linked in step 5 of the Internship procedures section 3.0. 

05/01/2021Human Resources Management05/01/2021
Mobility
  

As part of People for 2030, OHR is introducing a mobility policy which enables UNDP to deploy the right people in the right place at the right time, thus ensuring that the organization can fulfil its crucial mission and achieve its objectives in fostering the attainment of sustainable development. More specifically, the policy aims to:

  • Enable more effective and efficient staff mobility within UNDP;
  • Ensure that staff moves are managed strategically and that each established position is continuously filled;
  • Create opportunities for career development and continuous learning, as part of an integrated employee experience, through multi-directional moves driven both by business needs and staff aspirations;
  • Strengthen UNDP's ability to attract and retain a diverse and dynamic world-class global workforce that will effectively meet the Organization's current and future operational needs.

UNDP's new mobility policy provides a clear framework for how mobility is implemented and managed in UNDP. It applies to all International Professional (IP) staff members holding a UNDP Letter of Appointment and hired on Fixed-Term Appointments (FTA) and Permanent Appointments (PA). The policy defines mobility as periodic moves of staff to new or re-classified positions within the same or different occupational group/functional area, laterally or to a different level, within the same or different duty station. The policy reintroduces a mobility requirement for most of IP positions as well as a duration of assignment (tour of duty) element. It further creates the categories of geographical, functional and inter-agency mobility.

The policy establishes that most of IP positions are mobile, and classifies these as either Rotational or Non-rotational.

The policy also outlines arrangements for:

  • Moves of staff in rotational positions, which are proposed to be managed through a corporate centrally managed Annual Rotation Exercise (ARE). There will be two types of AREs – for positions sourced from the Candidate Pools and for all other rotational positions; and
  • Moves of staff in non-rotational positions, which are proposed to be managed mainly through a regular recruitment process.

The policy will take effect on 1 January 2021 and will be implemented in phases, including an initial designation of rotational positions, planning of upcoming AREs and other activities in accordance with the implementation plan currently designed by OHR/BMS.

01/01/2021Human Resources Management01/01/2021
Career Transitions
  
The policy will take effect on 1 January 2021.



01/01/2021Human Resources Management01/01/2021
Social and Environmental Standards
  

The Social and Environmental Standards policy and procedures have been updated to reflect the revised policy and procedures, which come into effect on 1 January 2021.The updated Social and Environmental Standards Toolkit was also updated to reflect changes from the revised policy and procedures, which come into effect on 1 January 2021.

01/01/2021Programme and Project Management01/01/2021
Harmonized Approach to Cash Transfers (HACT)
  

​The updated HACT POPP is now available. The summary of the major changes and their implication on UNDP Offices are: 

  • Revision of the micro assessment threshold from $300k per programme cycle to $150k per annum (for partners already engaged in 2021 where the assessment cannot be performed because implementation is already underway, offices should upload a Note to File confirming the experience so far with the partner has not highlighted any risks that warrant a change in the implementation or cash transfer modality) and follow the prescriptive guidelines for non-assessed partners;
  • The approved micro assessment and assurance activity plans (generated from the HACT SharePoint site) should be uploaded to the site semi-annually no later than end of February and end of July every year have been added in para 27 (m);
  • Written approval of the Head of Office  for cash transfers  up to $150k issued to non-assessed partners who meet the threshold; written approval of the respective bureau for cash transfers exceeding $150k to none-assessed partners who meet the threshold have been added in para 27 (e);
  • The frequency of submitting Assurance plans has been changed from annually to semi-annually, being no later than the end of February and July of every year, has been added in para 40 (a). This will ensure continuous monitoring and revision of assurance plans;
  • Regarding spot checks, offices are now required to conduct the spot checks for Partners with actual expenditures incurred and reported exceeding $50,000 per year. This is indicated in para 6 and 40;
  • Spot checks may be performed by qualified, experienced UNDP staff who are independent of the project for Partners below the micro assessment threshold ($150,000 per annum). However, the staff would need to obtain clearance in writing by their respective bureaus after confirmation of their experience, qualification and independence to the project;
  • A revision to the frequency of audits has been added in para 6 and Table 2 where Partners that are risk rated “Low” and “Medium”, an internal control audit should be conducted at least once every other year if annual expenditure exceeds $200,000 per year. For Partners that are risk rated “Significant” and Unassessed Partners, financial audits should be conducted every year when expenditures exceed $200,000 per year. For Partners that are “High” risk rated, OFRM’s written clearance is required to engage and issue cash transfers to the partner; otherwise DIM audit guidelines apply if Direct Implementation or Full Country Office Support to NIM is selected.
01/01/2021Financial Resources Management01/01/2021
Human Resources Management
  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Rank-in-Post
  2. Non-Reimbursable Loan Agreements
31/12/2020Human Resources Management31/12/2020
Business Continuity Management
  

​The Business Continuity Management policy is now available in Spanish. To access the document, click on the Spanish language tab.

31/12/2020Accountability31/12/2020
Managing Partnerships
  

​The Managing Partnerships policy is now available in Spanish. To access the document, click on the Spanish language tab.

31/12/2020Partnerships31/12/2020
Human Resources Management
  
22/12/2020Human Resources Management22/12/2020
Appraise and Approve
  

​The GEF-DOA agreement template has been uploaded to POPP and linked in procedure step 2.1 VERT for Development Projects. For GEF-funded projects, a Delegation of Authority agreement must be signed by the Resident Representative and Regional Bureau Director before the Project Document can be signed.

18/12/2020Programme and Project Management18/12/2020
Multiple Funding Lines for Positions
  

​The revised guidance note for Country Office Workload Survey is now available in Spanish. The guidance note is linked in the procedure section of the Multiple Funding Lines for Positions policy page.

17/12/2020Financial Resources Management17/12/2020
Direct Project Costs (DPC)
  

​The revised guidance note for Country Office Workload Survey is now available in Spanish. The guidance note is linked in the procedure section of the Direct Project Costs policy page. 

17/12/2020Financial Resources Management17/12/2020
Authorizing Official Business Travel
  

The updated Atlas Travel and Expense User Guidelines document (POPP-11-3379) is now available in the Authorizing Official Business Travel policy document. This user guide describes step by step procedures on how to process duty travel including the travel request, travel claim, and ticket reconciliation.

11/12/2020Administrative Services11/12/2020
GMS Fee Set-up and Collection
  

Step 6 of the GMS Fee Set-up and Collection procedure table was updated with the most recent hyperlink to the actual average GMS PowerBI report, derived from actual GL expenses posted to projects. The hyperlink appears in the Explanatory Notes column of the Step 6.

11/12/2020Financial Resources Management11/12/2020
Multiple Funding Lines for Positions
  
The revised guidance note for Country Office Workload Survey is now available in French. The guidance note is linked in the procedure section of the Multiple Funding Lines for Positions policy page.

07/12/2020Financial Resources Management07/12/2020
Direct Project Costs (DPC)
  
The revised guidance note for Country Office Workload Survey is now available in French. The guidance note is linked in the procedure section of the Direct Project Costs policy page.


07/12/2020Financial Resources Management07/12/2020
Direct Cash Transfers and Reimbursements
  

​The updated Direct Cash Transfers and Reimbursements policy and procedures are now available. The summary of major changes and their implication on UNDP Offices are:

  • Clarification has been made that NEX Advances can only be made to Partners, and not to responsible parties in full NIM projects.
  • Clarity has been added for non-local advances to national implementation projects in paragraph 9, which should be submitted to UNDP HQ Treasury for appropriate approval in accordance with UNDP Financial Regulations and Rule 125.06.r.
  • Added clarification that Partners may open a separate bank account for receiving and managing UNDP advances where deemed necessary.
Procedures which offices should take to address unsupported payments reflected in assurance reports, including audits and spot checks, have been added.


01/12/2020Financial Resources Management01/12/2020
Direct Cash Transfers and Reimbursements
  

​The Direct Cash Transfers and Reimbursements policy and procedures have been further updated as follows: Guidance has been added to Para 4 on the ICE template. Guidance has been added to Paras 22 and 23 on fraud red-flags. ICE template guidance has been added to procedure step 5.

01/12/2020Financial Resources Management01/12/2020
Pipeline and Revenue Management
  

The following policies and relevant procedures and guidance notes were updated based on the previously announced accounting policy changes for contributions:

  1. Core Contributions
  2. Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  3. Non-Core Contributions
  1. Revenue Management for Joint Programming
  2. Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
  3. US Letter of Credit (LOC) Agreements

The summary of the changes and their implication on UNDP Offices are: 

  • With a few exceptions, the announced accounting policy changes for contributions, require the full revenue, including for future periods, to be recorded in the year an agreement/or other binding document is signed and not upon the receipt of cash.
  • The recording of the revenue in Atlas remains with the GSSU Revenue team. UNDP Offices are required to submit the signed agreements to the GSSU within 1 week after an agreement is signed via the Service Request Portal : https://undp.custhelp.com/app/main.
  • The policy revision did not change the ability for UNDP Offices to spend or enter into commitments in Atlas which is still dependent on funds being received (except for USAID Letters of Credit where the current process of enabling the spending ability in Atlas remains unchanged). As is currently the case, UNDP Offices can only incur expenditures or enter into commitments upon receipt of funds or by following budget override procedures outlined in the UNDP's Risk Management Guidelines.
  • For UNDP Offices receiving funding from MPTF, in the past UNDP Offices have been submitting the signed disbursement notifications to GSSU but going forward, the full approved amount committed to UNDP should be provided. Therefore, UNDP Offices should provide the signed Project Document (ProDoc) and the Steering Committee minutes that reflects fully the approved amount for UNDP and not just what is being disbursed in the next tranche.
  • Country Offices are required to submit signed amendment agreements/ letters/amendments within 1 week of signing the agreements/amendment to GSSU so that the revenue can be recorded or adjusted accordingly.
  • At the end of every year, the Head of Office will be required to certify in the annual assertion that all signed agreements/amendments to agreements have been submitted to GSSU on a timely basis prior to the closure of the financial ledgers.  This will help ensure that UNDP revenue is  captured in a timely manner as any late submission of these documents poses a significant management reporting risk and audit risk as revenue will not be reported accurately in the UNDP financial statements, including quarterly financial statements.
  • For the POPP on Government Contributions to Local Office Costs (GLOC) from Low and Middle Income Countries (LIC and MIC), a new GL account (i.e. GLOC – Gov contr Locl Cost Future – 51017) was created to track cases, if and when host governments settle their cash targets in advance, especially when a multi-year target is successfully negotiated.
19/11/2020Financial Resources Management19/11/2020
Construction Works
  

​The Construction Works policy and Guidance Note (POPP-11-3373) are available in Spanish. To access the content, click on the Spanish language tab.

18/11/2020Procurement18/11/2020
Individual Contract
  

The Consultancy Duration and Daily Fee Approval Form (POPP-11-3371) is now linked to the Individual Contract policy in clauses 18, 28, and 40.

17/11/2020Procurement17/11/2020
Internal Control Framework
  
The Operational Guide to the ICF is now available in French. To access the document, click on the French language tab.
13/11/2020Accountability13/11/2020
UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct
  

​The UNDP Legal Framework for Addressing Non-Compliance with UN Standards of Conduct is available in Spanish. To access the document, click on the Spanish language tab.

11/11/2020Human Resources Management11/11/2020
Multiple Funding Lines for Positions
  

The guidance note for Country Office Workload Survey has been revised and replaced. It provides general guidance on how to conduct and document workload surveys, and its usage for the office planning and costing of project services. The guidance note is linked in the procedure section of the Multiple Funding Lines for Positions policy page.

06/11/2020Financial Resources Management06/11/2020
Direct Project Costs
  

The guidance note for Country Office Workload Survey has been revised and replaced. It provides general guidance on how to conduct and document workload surveys, and its usage for the office planning and costing of project services. The guidance note is linked in the procedure section of the Direct Project Costs policy page.

06/11/2020Financial Resources Management06/11/2020
Construction Works
  

The Construction Works policy and accompanying Guidance Note have been updated to reflect that Resident Representatives are authorized to approve project documents with works up to the standard delegation of procurement authority. Additionally, the template, Request for Approval or Delegation for Project Document that includes Construction Works (POPP-11-3360), has been linked in clause 23 of the policy. Business Units shall utilise this template to obtain the necessary approvals for works projects.

05/11/2020Procurement05/11/2020
Construction Works
  

The French Construction Works policy and Guidance Note (POPP-11-3352) are available in French. To access the content, click on the French tab.

28/10/2020Procurement28/10/2020
Request for Quotation Template
  

The threshold of Request for Quotations (RFQs) has increased from US$150,000 to US$200,000 to align with the increase in the delegated authority to Heads of Business Units with the continued systemic use of eTendering. This measure is mainstreamed in the launch of the new harmonized RFQ template established in collaboration with other UN Agencies by the HLCM Procurement Network.

The RFQ is linked in clause 4.b. of the Solicitation policy and in clause 29 of the Procurement Methods policy.

22/10/2020Procurement22/10/2020
Project Petty Cash Fund (PPCF)
  

​The Project Petty Cash Fund (PPCF) policy has been simplified as follows:

  1. Elimination of HQ Treasury approval for multiple PPCF, as long as the total amount of all PPCFs for CO remains within the prescribed limit of $2500.

  2. Clarification on approval process on PPCF issued for UNDSS funded from the core budget and shared budget.

21/10/2020Financial Resources Management21/10/2020
Internal Control Framework
  

​The Operational Guide to the ICF is now available in Spanish. To access the document, click on the Spanish language tab.

16/10/2020Accountability16/10/2020
The Long Term Agreements (LTAs) and Cooperation with UN Entities
  

The Long Term Agreements (LTAs) and Cooperation with UN Entities policy is now available in French. To access the document, click on the French language tab.

12/10/2020Procurement12/10/2020
Financial Closure of Development Projects
  

The Financial Closure of Development Projects policy has been updated with links to the Operational Guidelines for Financial Closure of Projects; the Operating guidelines for MPTF projects; FAQ in Project Closure SharePoint, and the eChecklist in the Atlas Project Closure Workbench. These resources provide a wealth of information to guide offices in the closing of projects - an often undervalued, yet vital part of our work.

12/10/2020Financial Resources Management12/10/2020
Pass-through Fund Management: UNDP as a participating UN organization
  
The Pass-Through Fund Management when UNDP as Participating UN Organization policy is available in French. To access the document, click the French language tab.




09/10/2020Financial Resources Management09/10/2020
Fellowship
  

​The Fellowship policy establishes a framework which allows UNDP to implement its own fellowship initiatives (corporate fellowships) and partner with academic and other institutions, such as international organisations, international financial institutions, foundations, national scholarship programmes and the private sector (sponsoring entities). Furthermore, the responsibilities of both UNDP and a sponsoring entity are clarified. The policy also establishes the basic principles to be followed when UNDP decides to fund a fellowship initiative. Until further notice, all fellowships initiatives will be reviewed by TAPP/OHR prior to implementation.

01/10/2020Human Resources Management01/10/2020
Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution from the Host Government
  

​The Government Local Office Cost (GLOC) Valuation of the In-Kind Contribution from the Host Government policy is now available in Spanish. To access the document, click on the Spanish language tab.

28/09/2020Financial Resources Management28/09/2020
Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083)
  
The Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083) policy is now available in Spanish. To access the document, click on the Spanish language tab.
28/09/2020Financial Resources Management28/09/2020
Revenue Management for Joint Programming
  

The Revenue Management for Joint Programming policy is now available in Spanish. To access the document, click on the Spanish language tab.

28/09/2020Financial Resources Management28/09/2020
Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  

​Paragraph 16 was added to the Government Contribution to Local Office Costs (GLOC) from LIC and MIC policy. The paragraph was added to reflect decisions adopted by the Executive Board during the second regular session in 2020.  GLOC contributions are a major funding source for country offices' core institutional budgets, and their utilization is subject to UNDP Financial Regulations and Rules. The Executive Board (EB decision 2020/14) recognizes the importance of host government contributions to UNDP local offices costs, and encourages UNDP to work with the respective governments to agree, where possible, to annual and multi-year contributions.

24/09/2020Financial Resources Management24/09/2020
Long Term Agreements (LTAs) and Cooperation with UN Entities
  

​The LTAs and Cooperation with UN Entities policy has been updated to reflect the “Mutual Recognition” statement released in 2019, as agreed by the HLCM.

09/09/2020Procurement09/09/2020
Framework of Accountability for Security Policy (French)
  

The Framework of Accountability for Security policy is now available in French. To access the document, click on the French language tab.

02/09/2020Security02/09/2020
Framework of Accountability for Security Policy (Spanish)
  

The Framework of Accountability for Security policy is now available in Spanish. To access the document, click on the Spanish language tab.

02/09/2020Security02/09/2020
Security
  

The UNMSM Operational Guidelines have been added as a related policy. The Guidelines outline budgetary, financial, and procurement procedures for the resources available centrally within UNDP to cover UN Mandated Security Measures (UNMSM). These requirements are undertaken in response to United Nations Security Management System (UNSMS) policy directives and recommendations made within the Security Risk management (SRM) process to ensure security compliance in duty stations.

18/08/2020Security18/08/2020
UN Travel Documents and National Passport
  

The UN Family Certificate Application form has been updated to follow the format of other UN TTS travel forms and is prefaced with instructions for completing the form.

Template POPP ID:

PT.39-E - Application for the UN Family Certificate (English) form (POPP-11-1268).


13/08/2020Administrative Services13/08/2020
Designation and Responsibilities of Signatories
  

The Designation and Responsibilities of Signatories policy is now available in French. To access the document, click on the French language tab.

 

11/08/2020Financial Resources Management11/08/2020
Internal Control Framework
  

The Operational Guide to the ICF has been updated to incorporate some streamlining improvements, as well as address recent issues identified by audits:

1. The removal of the provision which enabled low value Requisitions and related Purchase Orders to be approved by the same individual, as communicated by the CFO to all Offices on 16th September 2019.

2. Aligning the consistency of language on vendor creation and approval, and updating it to reflect additional control processes needed when changing vendor bank account information.

3. Further streamlining the ICF, e.g. by removing a redundant control (that bank signatories cannot approve vendors, in COs where there are 2 bank signatories), and authorizing GS7 staff in COs and GS6 staff in the GSSU to perform approval functions for POs, prepayments and no-PO vouchers up to $10,000.

4. Incorporating the recently issued reforms effected through the various rounds of BMS business process streamlining. These changes include:

a. authorising three vendor approvers for large offices with delivery above $50m per year;

b. clarifying functions that must be performed by staff, and functions where other contractual modalities may now be utilized per the streamlining exercises.

5. Consolidating the list of control functions to be performed by staff within a single section of the ICF.

6. Updates to include new business process services provided by the GSSU.


29/07/2020Accountability29/07/2020
Designation and Responsibilities of Signatories
  

​The Bank Account Signatory control has been updated in the policy and procedures to align with ICF.

29/07/2020Financial Resources Management29/07/2020
Select Responsible Parties and Grantees
  

The policy and procedures of the Select Responsible Parties and Grantees have been aligned with the procurement policy on Engaging CSO/NGO, article 11 - a Responsible Party Agreement (RPA) should be used for engaging all CSOs as Responsible Parties, regardless of how they were selected.

22/07/2020Programme and Project Management22/07/2020
UN Travel Documents and National Passport
  

Updated UN Certificate Application form and the templates for transmitting requests to and from the country offices. Removed the reference to the paper F-10 which has been replaced by online Travel Claim in Atlas T&E. 

Template POPP IDs:

1)Template for Application for UN Certificate (POPP-11-1272)
2)Template for transmitting to/acknowledging receipt of travel documents by staff in COs (POPP-11-1256)
3)Template for transmitting requests for travel documents to General Operations (POPP-11-1279

21/07/2020Administrative Services21/07/2020
Internship
  

In order to help facilitate remote internships, the requirement for interns to be present in the office as a condition to receive a stipend from UNDP has been removed.

17/07/2020Human Resources Management17/07/2020
Framework of Accountability for Security
  

​The Framework of Accountability for Security policy was updated to align with recent UNSMS policy updates, clearly define accountability/role of the UNV and UNCDF Executive Heads, the most senior UNDP staff at the country level following the RC/RR delinking process, as well as the roles of the Agency Country Security Focal Points at the country level. Other editorial and straightforward changes have also been made to streamline content.

15/07/2020Security15/07/2020
SOP for Vendor Management - Non-Clustered Country Offices
  

The new SOP for Vendor Management - Non-Clustered Country Offices, incorporates the requirements for adequate due diligence and documentation for new and modified vendor profiles, verification of the vendor sanctions lists, and quarterly maintenance of vendor records. The document is linked under section 2.0 of the Creating and Approving Vendors policy page and is available in the POPP templates library (POPP-11-3272).

10/07/2020Financial Resources Management10/07/2020
Enterprise Risk Management
  

Clause 4.1 and Appendix 2 of the ERM policy were modified to 1) add additional risks-sub categories and 2) remove BOA, JIU as part of the three lines of defence.

08/07/2020Accountability08/07/2020
Micro-Purchase Canvass Form
  

The Micro-Purchase Canvass form linked under clause 22 of the Procurement Methods policy has been updated to ensure that the vendor sanctions lists are verified for micro-purchasing processes.

08/07/2020Procurement08/07/2020
Innovation Challenges Agreement Template (Company)
  

The Innovation Challenges Agreement Template (Company) is now available in Spanish in the template library (POPP-11-3271). It is also linked in step 9 of the Innovation Challenges procedure table, section 3.0.

07/07/2020Procurement07/07/2020
Innovation Challenges
  

The Innovation Challenges policy is now available in Spanish. To access the content, click on the Spanish language tab.

07/07/2020Procurement07/07/2020
Procurement
  

The following policies are available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. General Considerations of Contracting
  2. Security Charges to Individual Contracts (located under "Related Policies" on the Individual Contract policy page, section 2.0)
23/06/2020Procurement23/06/2020
Visas at Headquarters (New York)
  

The updated PT.61 Application for US G-4 Visas form is now available in the Visas at Headquarters (New York) policy under the Templates and Forms section. (POPP-11-3261).


15/06/2020Administrative Services15/06/2020
Cost Recovery from Other Sources - GMS
  

On June 11, the EG approved BMS’ recommendation to change the policy on the application of the GMS rates for International Financial Institutions (IFIs). A GMS rate of 5% is now applicable for all IFIs with an annual volume that exceeds $50M for loan or credit guarantee implementation support. The current GMS rate of 8% will continue to apply for grant financing, and to financing from IFIs below the annual volume threshold.

A Guidance Note on GMS (Indirect Costs) for International Financial Institutions is available as a hyperlink in the table under clause 7 of the Cost Recovery from Other Resources - GMS policy and is available in the POPP library (document ID POPP-11-3262).

11/06/2020Financial Resources Management11/06/2020
Construction Works
  

The Construction Works policy applies to all construction works undertaken by UNDP in its development activities and management projects. It covers all aspects of construction such as civil, mechanical, electrical, and associated works - from taking initial steps to meet a need (or part of a need) by constructing a physical asset or facility - to UNDP's take-over of the completed facility, and, where applicable, handover of the facility to project beneficiaries.

The Construction Works Guidance Note is linked in clause 8 of the policy (document ID POPP-11-3238). It supplements the Construction Works policy and details how various clauses in the policy should be implemented, hence the documents contain similar headings. It is also linked in section 2.0, below the policy.

04/06/2020Procurement04/06/2020
Procurement
  

The following policies are available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

03/06/2020Procurement03/06/2020
Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  

​The GLOC from LIC and MIC (Low and Middle Income Countries) policy is now available in Spanish. To access the document, click on the Spanish language tab.

03/06/2020Financial Resources Management03/06/2020
Select Responsible Parties and Grantees
  

Templates for on-granting clauses have been added to the policy, and operational guidance on low value grants has been linked in the procedures. (POPP-11-3253, POPP-11-3244, POPP-11-3258)

03/06/2020Programme and Project Management03/06/2020
Development Services
  

Embedded template for Development Services agreement. (POPP-11-3241).

02/06/2020Programme and Project Management02/06/2020
Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs)
  

​The policy on Government Contributions from Net Contributing Countries (NCCs) and High Middle-Income Countries (High-MICs) is available for a better understanding of the respective board decisions and their implications on local office funding. This policy is applicable only to the countries classified as high-middle income countries (High MICs, countries with levels of GNI per capita over and above $6,660) and Net Contributing Countries (NCCs) and that are regulated as per the EB decision (2013/30) on Funding of differentiated physical presence (DP/2013/45) (DP/2013/45 French; DP/2013/45 Spanish).

01/06/2020Financial Resources Management01/06/2020
Supplier Performance Evaluation Form (Spanish)
  

The Supplier Performance Evaluation Form is now available in Spanish in the POPP templates library (document ID POPP-11-3235). It is also linked in clause 17.d.i. of the Contract Management policy.

18/05/2020Procurement18/05/2020
CDR Bridge Navigation Guide
  

The CDR Bridge Navigation Guide has been linked in clause 4 of the Combined Delivery Report (CDR) policy, and in step 1 of the CDR procedure table. It is also linked in clause 17 of the Direct Implementation (DIM) Modality policy. The document offers guidance on how to use the CDR Bridge platform, including how to register implementing partners. The guide is also available in the POPP templates library (POPP-11-3234).

11/05/2020Financial Resources Management11/05/2020
Combined Delivery Report (CDR)
  

The CDR POPP has been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFRM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued.

07/05/2020Financial Resources Management07/05/2020
Direct Implementation (DIM) Modality
  

Clauses 15 through 21 of the DIM policy have been updated to reflect the new CDR Bridge Platform, a digital platform that will be used for certification and as a central repository for CDRs going forward. CDRs will automatically be generated from Atlas after closure of each quarter by OFRM and the CDRs delivered to the platform without any manual intervention from UNDP Offices. Offices will be required to review the CDRs in the new platform and have the option to send the reports electronically (via email), and have implementing partners certify the CDRs electronically in the platform. With the launch of the CDR Bridge, uploading of CDRs to the former SharePoint site is discontinued.

07/05/2020Financial Resources Management07/05/2020
Information Security Policy
  

The Electronic Signatures policy has been linked under the 2.0 Related Policies section.

05/05/2020Information and Communications Technology05/05/2020
Electronic Signatures Policy
  

​The purpose of the Electronic Signatures policy and procedures is to guide UNDP units in their use of electronic signatures. The policy and procedures define the requirements for e-signatures and ask that UNDP Country Offices and business units review their business processes with the aim of eliminating handwritten signatures and replacing them with either their electronic counterparts, or with email or other system-embedded workflow approvals when possible or permitted. The policy and procedures cover e-signatures uses in UNDP’s internal operations, as well as transactions with external parties, where the use of electronic signatures has been agreed by the parties.

05/05/2020Information and Communications Technology05/05/2020
Sustainable Procurement
  
Clause 2 of the policy has been updated to include provisions for human rights, disability inclusiveness and gender in alignment with the United Nations Disability Inclusion Strategy (UNDIS)


04/05/2020Procurement04/05/2020
Government Contribution to Local Office Costs (GLOC) from LIC and MIC
  

​The revised GLOC from LIC and MIC (Low and Middle Income Countries) policy provides a detailed explanation of GLOC formulation from host governments in low and middle income countries, along with a computation of annual cash targets, recent flexibilities in target setting, and tracking and reporting of annual cash targets and payments. The procedures section has also been updated with the most recent reporting tools and guidance notes.

01/05/2020Financial Resources Management01/05/2020
Contract Management
  

The Amendment Letter template, linked in clause 17 (e) of the Contract Management policy, is now available in Spanish. It will be used for all amendments for the procurement of goods and services (POPP-11-3222). To access the document, click on the Spanish language tab.

27/04/2020Procurement27/04/2020
UNDP Guidelines on the use of P-6 and P-7 level positions
  

OHR has published guidelines on the use of P-6 and P-7 level positions. The purpose of these guidelines is to detail the characteristics of P6 and P7 positions to guide the classification exercise. The new guidelines are linked under the main Recruitment and Selection policy, section 2.0. 

24/04/2020Human Resources Management24/04/2020
UNDP Guidelines on Strategic Placements
  

OHR has published guidelines on Strategic Placements. The purpose of these guidelines is to instruct hiring units on how to document strategic placements. The new guidelines are linked under the main Recruitment and Selection Framework policy, section 2.0.

24/04/2020Human Resources Management24/04/2020
Gifts Policy
  

The Gifts Policy assists UNDP personnel in regulating their conduct when offered gifts or other items, irrespective of value and source in the course of their functions. The policy delineates and formalizes personnel reporting obligations, and distinguishes between obligations related to the receipt of gifts from governmental and non-governmental entities, including whether the gifts are valued below or above USD 30. The policy also provides the Organization with procedures to follow with regards to the recording and disposition of gifts.

23/04/2020Ethics23/04/2020
Recruitment and Selection
  

Paragraph 28 has been updated to clarify the conditions under which a staff member which is seconded to UNDP from his or her government can be renewed. The Policy has also been edited to remove references to the recruitment and selection of Resident Coordinators.

23/04/2020Human Resources Management23/04/2020
Special Leave
  

Paragraphs 16 and 22 of the Special Leave policy were updated to clarify that special leave for purposes of external employment will be approved only if it is deemed in UNDP's interest and to reinforce that this cannot exceed 24 months in duration. Where external employment is approved for purposes of accompanying a UNDP spouse reassigned to a duty station by UNDP, the time limit is extended to 60 months.

23/04/2020Human Resources Management23/04/2020
Contract Management
  
The Amendment Letter template in clause 17 (e) of the Contract Management policy will be used for all amendments for the procurement of goods and services (POPP-11-2475).
22/04/2020Procurement22/04/2020
Direct Project Costs (DPC)
  

​ The Direct Project Costs policy is available in French. To access the document, click the French language tab.

20/04/2020Financial Resources Management20/04/2020
Electronic Funds Transfer Standards
  

​The Electronic Funds Transfer Standards policy was updated throughout to capture the FGT method of electronic payment and align with current Treasury policies. Outdated content was removed.

16/04/2020Information and Communications Technology16/04/2020
Cost Recovery from Other Resources - GMS
  

​A table in clause 7 of the Cost Recovery from Other Resources - GMS policy was updated to include an additional line to clarify applicable cost recovery rates for the resources for Engagement facilities.

15/04/2020Financial Resources Management15/04/2020
Establishment and Use of Electronic Banking Systems
  

The Establishment and Use of Electronic Banking Systems policy has been updated throughout to reflect the ISO 20022 electronic banking interface and other minor changes. Step 1 of the 3.0 Procedure section now includes a link to the SOP for Web e-Banking template.

13/04/2020Financial Resources Management13/04/2020
Human Resources Management
  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Transition Pool
  2. Family Relationships
  3. Salary Advance
  4. Overtime Compensation

09/04/2020Human Resources Management09/04/2020
Human Resources Management
  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Home Leave
  2. Settling-In Grant
  3. Danger Pay
  4. Dependency Status and Allowances

08/04/2020Human Resources Management08/04/2020
Procurement
  

The International Commercial Terms (INCOTERMS) 2020 has been linked in clause 3 of the Shipping and Insurance policy and in the following templates:

  1. Long Term Agreement (Clauses 4 and 5) (Also available in Spanish); This template is in the POPP templates library (POPP-11-3138)
  2. GTCs for Contracts (Goods and-or Services) (Clauses 11.1 and 11.4) (Also available in French and Spanish). This template is linked in the General Considerations of Contracting Policy (Clause 27).
  3. Invitation To Bid (clause 5 and Form F) (Also available in French and Spanish). This template is linked in the Procurement Methods Policy (Clause 44).
  4. Request for Quotation (pp 4 and 10) (Also available in French and Spanish). This template is linked in the Procurement Methods Policy (Clause 29).

Differences between Incoterms 2010 and 2020:

  • The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
  • The costs now appear centralized in A9/B9 of each Incoterms rule.
  • CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
  • CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
  • The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
  • The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
  • The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.
27/03/2020Procurement27/03/2020
Performance Management and Development
  

The Performance Management and Development policy and procedures have been updated with a view to:

  • Further strengthening accountability for performance and performance management;
  • Enhancing linkages between performance and other human resources management decisions; and
  • Further streamlining performance management processes and procedures.

The revision of the policy on PMD is part of a more comprehensive effort to improve the quality of talent management in UNDP and, as such, is closely linked to a series of other initiatives related to performance management (e.g. a new programme on reward and recognition), career management (e.g. talent interviews), succession (e.g. staff selection for key roles) and learning and development.

27/03/2020Human Resources Management27/03/2020
Financial Resources Management
  

The International Commercial Terms (INCOTERMS) 2020 has been linked in the following policies and/or procedures:

1. Inventory Management policy (Clause 10 and 11).

2. Receipt of Services procedure table (Step one).

3. Purchase Order (Commitments, Maintenance and Closure) procedure table (Steps two and eight). 

4. Combined Delivery Report procedure table [Step one (UNDP NIM Manual)].

5. Receipt of Goods and Application of Incoterms policy (Clause three). 

6. Receipt of Goods DAP and Application of Incoterms policy and procedure table (Clauses one & two and step eight). 

7. Receipt of Goods FOB and Application of Incoterms policy and procedure table (Clause one and step seven). 

Differences between Incoterms 2010 and 2020:

  • The Incoterms FCA (Free Carrier) now provides the additional option to make an on-board notation on the Bill of Lading prior loading of the goods on a vessel.
  • The costs now appear centralized in A9/B9 of each Incoterms rule.
  • CIP now requires at least an insurance with the minimum cover of the Institute Cargo Clause (A) (All risk, subject to itemized exclusions).
  • CIF requires at least an insurance with the minimum cover of the Institute Cargo Clause (C) (Number of listed risks, subject to itemized exclusions).
  • The Incoterms rules Free Carrier (FCA), Delivered at Place (DAP), Delivered at Place Unloaded (DPU) and Delivered Duty Paid (DDP) now take into account that the goods may be carried without any third-party carrier being engaged, namely by using its own means of transportation.
  • The rule Delivered at Terminal (DAT) has been changed to Delivered at Place Unloaded (DPU) to clarify that the place of destination could be any place and not only a “terminal”.
  • The Incoterms 2020 now explicitly shifts the responsibility of security-related requirements and ancillary costs to the seller.


27/03/2020Financial Resources Management27/03/2020
UNFCU Share Account Management
  

​The UNFCU Share Account Management procedures have been updated to reflect the centralized file processing by the Global Payroll Administrator and GSSU.

19/03/2020Financial Resources Management19/03/2020
Handling of Cash and Receipts Treasury
  

​Clause five of the Handling of Cash and Receipts Treasury policy was updated to be consistent with the remaining Treasury policies.

19/03/2020Financial Resources Management19/03/2020
Human Resources Management
  

The following policies are now available in Spanish. To access the content, click on the Spanish language tab of the respective policy page:

  1. Certificate of Service
  2. Commutation of Annual Leave
  3. Death Benefit
  4. Last Day for Pay Purposes

  5. Termination Indemnity 

17/03/2020Human Resources Management17/03/2020
Furniture and Equipment: Acquisition and Maintenance
  

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13/03/2020Administrative Services13/03/2020
Financial Resources Management
  
13/03/2020Financial Resources Management13/03/2020
Financial Resources Management
  
05/03/2020Financial Resources Management05/03/2020
Vehicle Management
  

To reduce greenhouse gas emissions from UNDP operations, clauses 8 and 9 of the policy have been updated.  Electric vehicles are now the default for the acquisition of representation vehicles and where electric vehicles are not feasible, hybrid vehicles are considered as the first alternative before combustion vehicles. The ceiling for the acquisition of electric or hybrid vehicles is changed to $45,000 while that of combustion vehicles remains at $38,000.

04/03/2020Administrative Services04/03/2020
Financial Resources Management
  
20/02/2020Financial Resources Management20/02/2020
Multiple Funding Lines for Positions
  

The Guidelines for Using the Results of the Workload Survey for the Implementation of DPC has been moved from the POPP main policy area to the procedures section of the Multiple Funding Lines for Positions policy page, step two. It is available as a hyperlink in all language versions.​


20/02/2020Financial Resources Management20/02/2020
Direct Project Costs
  

​The Guidelines for Using the Results of the Workload Survey for the Implementation of DPC has been moved from the POPP main policy area to the procedures section of the Direct Project Costs policy page, step two. It is available as a hyperlink in all language versions.​

20/02/2020Financial Resources Management20/02/2020
Administrative Services - Asset Management (Property, Plant and Equipment)
  
14/02/2020Administrative Services14/02/2020
Intangible Assets: Acquisition, Development and Maintenance
  

The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 19 of the policy.

14/02/2020Administrative Services14/02/2020
Acquistion, Renewal and Termination of Premise Leases
  

​The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 5 of the policy.

14/02/2020Administrative Services14/02/2020
Type of Leases and Treatment in UNDP Books
  

​The UNDP Service Request Form User Guide is now available in the POPP templates library (POPP 11-3143) and linked in clause 10 of the policy.

14/02/2020Administrative Services14/02/2020
Recruitment and Selection
  

​OHR has published guidelines on the use of detail assignments for UNDP staff members. The purpose of these guidelines is to set out the conditions and procedures for detail assignments and to outline the roles and responsibilities concerning their administration, including selection and funding. The new guidelines are linked under the main Recruitment and Selection policy, section 2.0.

12/02/2020Human Resources Management12/02/2020
Procurement Oversight and Procurement Review Committees
  

​​UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register, thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. Clause 53 of the Procurement Oversight and Procurement Review Committees policy has been updated accordingly.

11/02/2020Procurement11/02/2020
Harmonized Approach to Cash Transfers (HACT)
  

​The HACT policy has been updated to reflect the following:

  1. The Micro Assessment Plan should be generated from the HACT monitoring platform and should be reviewed and approved annually (no later than sixty days after the start of the year) by the Head of Office and uploaded on the HACT platform. The plan should be used to schedule and track the completion of micro assessments.
  2. The Assurance plan should be generated from the HACT monitoring platform and it should be reviewed and approved annually (no later than sixty days after the start of the year) by the Head of Office and uploaded onto the HACT platform. The plan should be used for planning and tracking the completion of assurance activities.
     
11/02/2020Financial Resources Management11/02/2020
Administrative Services - Asset Management (Property, Plant and Equipment)
  

UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.
 
UNDP has updated the following policies to reflect the changed asset capitalization threshold:

1. Furniture and Equipment: Disposal and Write-Off

The following clause has been amended accordingly:

40

Additionally, the Asset Disposal Authority has increased from US $2,500 to US $5,000. Clauses 2, 4, 5, 15, 17, 19 and 22 of the policy have been updated accordingly.

2. Furniture and Equipment: Acquisition and Maintenance

The following clauses have been amended accordingly:

3, 5-7; 14; 35-37; 41, 43, 46, 48; 73 and 83.

3. Plant and Property: Acquisition and Maintenance

The following clauses have been amended accordingly:

1, 3, 5 and 21

5. Furniture and Equipment: Property, Plant and Equipment (PPandE) 

The following clauses have been amended accordingly:

1, 4, and 5

07/02/2020Administrative Services07/02/2020
Administrative Services - Asset Management (Intangible Assets)
  

​Two terms changed throughout the policies below: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.

1. Intangible Assets: Acquisition, Development and Maintenance

2. Intangible Assets: Amortizations, Reconciliations, Reports and Centralized Functions

07/02/2020Administrative Services07/02/2020
Administrative Services - Asset Management (Property, Plant and Equipment)
  
07/02/2020Administrative Services07/02/2020
Corporate Purchasing Card
  

​UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.

Clauses 4 and 16 of the policy have been updated accordingly.

07/02/2020Administrative Services07/02/2020
Procurement Methods
  

The table in clause 20 of the Procurement Methods policy was updated to reflect that UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.

07/02/2020Procurement07/02/2020
Acquisition, Renewal and Termination of Premise Leases
  

​Two terms changed throughout the policy: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.

07/02/2020Administrative Services07/02/2020
Type of Leases and Treatment in UNDP Books
  

​Two terms changed throughout the policy: GSSU replaced GSSC, while DMS changed to UNDP Service Request Portal.

07/02/2020Administrative Services07/02/2020
Purchase Orders (Commitments, Maintenance and Closure)
  

UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process.

Clause 17 of the policy has been updated accordingly.

05/02/2020Financial Resources Management05/02/2020
Vehicle Management
  

​UNDP has changed its asset capitalization threshold from US $1,500 to US $5,000. This policy change will significantly reduce the volume (i.e. quantity) of assets in the asset register thereby allowing UNDP to focus attention on higher value items. The change in policy should also result in a more effective verification and certification process. Clause 2 of the policy has been updated to reflect the capitalization of vehicles with a purchase price of $5,000 or more.

05/02/2020Administrative Services05/02/2020
Country Programme Document Template
  

The CPD template has been updated to respond to changes brought by the United Nations Sustainable Development Cooperation Framework. [Formulate Programmes and Projects procedure table (Step 6)].

04/02/2020Programme and Project Management04/02/2020
Internship
  

Internship stipend rates, forms and FAQs are available here.

28/01/2020Human Resources Management28/01/2020
Atlas User Access Standards
  

Para.13 'Business Units' is deleted, as access to Atlas of UNDP staff and designated SC holders is subject to the scope of their job duties as referenced in para.2 of the policy. All paragraphs following para.13 have been renumbered accordingly.

20/01/2020Information and Communications Technology20/01/2020
Atlas User Access Standards
  

The Atlas User Access Standards policy is available in French. To access the content, click the French tab.

20/01/2020Information and Communications Technology20/01/2020
Information Security Policy
  

The Information Security Policy is now available in French. To access the document, click the French tab.

15/01/2020Information and Communications Technology15/01/2020
ICT Disaster Recovery Standards for UNDP Offices
  

The ICT Disaster Recovery Standards for UNDP Offices policy is now available in French. To access the document, click on the French language tab.

15/01/2020Information and Communications Technology15/01/2020
Innovation Challenge Agreement Template (Individual)
  

​The Innovation Challenge Agreement Template (Individual) is now available in Spanish in the POPP library.

14/01/2020Procurement14/01/2020
Rank-In-Post
  

The Rank-in-Post policy will be reviewed when the new Mobility Policy currently under discussion, is published. Until such time the POPP requires a clarification that the RR/DRR post selections are filled through the POOLs which straddle multiple grades, hence the Rank-in-Post does not apply to the POOL selections. The Administrator will continue to exercise his prerogative through the Executive Group to determine the grade that the incumbent will serve at.

13/01/2020Human Resources Management13/01/2020
Security Policy
  

The Security policy is now available in French. To access the document, click on the French language tab.

10/01/2020Security10/01/2020
Security Policy
  

​The Security policy is now available in Spanish. To access the document, click on the Spanish language tab.

09/01/2020Security09/01/2020
Internship
  
 Effective 1 January 2020, UNDP’s internship policy has been updated, within the framework of People for 2030, to:
- Introduce payment of a stipend;
- Expand eligibility to persons completing national service obligations;
- Expand eligibility to students enrolled in postgraduate professional traineeship programmes;
- Introduce accrual of leave at a rate of 1.5 days per month;
- Clarify the obligations of the intern as well as UNDP’s;
- Clarify that interns must be selected from as wide a geographical basis as possible and without distinction as to race, sex or religion;
- Clarify areas of compliance with Sexual Harassment and SEA policies.
01/01/2020Human Resources Management01/01/2020
Home Leave
  

Para. 62 in the Home Leave policy and Section 8 in the procedures have been updated to align the requirements for post-travel Home Leave certification and documentation by staff members.

09/12/2019Human Resources Management09/12/2019
Internship
  

Effective 1 January 2020, UNDP's revised Internship policy will come into effect. Until then, colleagues can refer to the linked OHR resource SharePoint page to consult the revised policy, procedures and FAQs.

09/12/2019Human Resources Management09/12/2019
Crisis Assessment and Coordination Resources
  

​The Crisis Assessment and Coordination Resources policy is now available in Spanish. To access the content, click the Spanish language tab.

04/12/2019Crisis Response04/12/2019
PPM chapter
  

The PPM chapter is now available in French. 

04/12/2019Programme and Project Management04/12/2019
Atlas User Access Standards
  
The Atlas User Access Standards policy is available in Spanish. To access the content, click the Spanish tab.

04/12/2019Information and Communications Technology04/12/2019
ICT Security
  
The Information Security Policy is now available in Spanish. To access the document, click the Spanish tab

04/12/2019Information and Communications Technology04/12/2019
ICT Disaster Recovery Standards for UNDP Offices
  

The ICT Disaster Recovery Standards for UNDP Offices policy is now available in Spanish. To access the document, click on the Spanish language tab.

04/12/2019Information and Communications Technology04/12/2019
Electronic Funds Transfer Standards
  
The Electronic Funds Transfer Standards policy is available in Spanish. To access the document, click the Spanish language tab.


04/12/2019Information and Communications Technology04/12/2019
PPM
  
Updates were made across the programme and project management chapter of the POPP to reflect the shift from the UNDAF to the UN Cooperation Framework. Updates were also made under programme appraisal to reflect the shift from the HQ PAC, which quality assured completed CPDs at the end of programme design, to the IPAC, which assesses the programme's theory of change closer to the start of the process as a learning function.
03/12/2019Programme and Project Management03/12/2019
Crisis Assessment and Coordination Resources
  
The Crisis Assessment and Coordination Resources policy is now available in French. To access the content, click the French language tab.
02/12/2019Crisis Response02/12/2019
Electronic Funds Transfer Standards
  

The Electronic Funds Transfer Standards policy is available in French. To access the document, click the French language tab.

13/11/2019Information and Communications Technology13/11/2019
Information Disclosure Policy (IDP)
  

UNDP updated the Information Disclosure Policy (IDP) in July 2019. Key proposed changes include the following; Amendment to the number of the Information Disclosure Oversight Panel from five to three, as well as its composition to ensure that a majority of the members are external to UN. The new composition would be two representatives from non-governmental organizations and/or foundations and one from the UN or UN agency. A competitive selection process to appoint panel members.

06/11/2019Accountability06/11/2019
Acquisition, Renewal and Termination of Premise Leases
  

The deleted Paragraph 6 allows for all premises cases to be presented to General Operations for review and approval, so that UNDP can partner with UN agencies to determine areas of common interest including shared services/offices.

05/11/2019Administrative Services05/11/2019
Innovation Challenge Agreement Template (Individual)
  

The Innovation Challenge Agreement Template (Individual) is now available in French in the POPP library.

29/10/2019Procurement29/10/2019
UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct
  

The UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct is available in French. To access the document, click on the French language tab.

24/10/2019Human Resources Management24/10/2019
Select Responsible Parties and Grantees
  

The French Standard Grant Agreement (Micro-Capital Grant) for Non-Credit Related Activities template is now available. To access the document, click on the French language tab (Procedure table two, step four). 

23/10/2019Programme and Project Management23/10/2019
Internal Control Framework
  

The ICF has been revised to reflect the division of roles and responsibilities between country offices and GSSU with detailed guidance provided for the following 14 business processes services:

  1. bank-to-book (B2B) reconciliation;
  2. cash management;
  3. assets management;
  4. inventory management;
  5. vendor management;
  6. accounts payment processing;
  7. pay cycle;
  8. general accounting;
  9. travel processing;
  10. project financial closure and donor financial reporting;
  11. VAT processing;
  12. procurement: LTA Goods, Services and Works;
  13. procurement: purchases over US$ 150,000 except IC;
  14. human resources services: (a) recruit, source, and select employees; (b) employee on-boarding; (c) manage employee performance, reward and retention; (d) manage employee well-being; (e) employee development and training; (f) administration of contracts, benefits and allowances; (g) administer payroll.

22/10/2019Accountability22/10/2019
Memorandum for Provision of Services (formerly Management Service Agreements)
  

The MPS template is now available in French and Spanish. The two language versions are linked in step 1 of the procedure table (section 3.0).

18/10/2019Financial Resources Management18/10/2019
Engaging CSO/NGO as a Responsible Party
  

The Request For Information template is available in French in the template library (POPP-11-3092).

15/10/2019Procurement15/10/2019
Protection Against Retaliation
  

The Protection Against Retaliation policy is now available in Portuguese and Arabic.

14/10/2019Ethics14/10/2019
Visas at Headquarters (New York)
  
TTS has updated two forms related to visas and introduced a new email address used for G-5 visa communication.
1. TTS.1 form to include interns as an option of person type at the top of the application.
2. The visa application for dependents other than spouses / children (P.209) has both been updated.
3. The Visa Committee business email is now dos-vc@un.org (which replaces greco1@un.org)

24/09/2019Administrative Services24/09/2019
Eligibility for International Benefits and Entitlements and Determination of Official UN Nationality
  

The policy on eligibility for international benefits and entitlements and determination of official UN nationality guides staff members on UNDP's practice and procedures on how it determines the nationality of a new staff member on appointment or when a new nationality is acquired during service. The policy also guides on the eligibility of staff members for international benefits and entitlements in posts subject to international recruitment. The policy also reminds staff of their obligation to inform UNDP if they intend to acquire permanent residence status in any other country other than that of their own nationality of intend to change or obtain a new nationality.

23/09/2019Human Resources Management23/09/2019
Authorizing Official Business Travel
  

The Authorizing Official Business Travel policy has been amended to reflect the latest changes on amount limits for group travel.

Group Travel Option:

- For one-time workshop participants of 20 or more who are non-staff members that do not hold a Service Contract and when:
- the total travel payment (e.g. DSA and/or terminal expense) for individual participants are less than $500
- UNDP provides conference organization services to, partners, donors and other UN agencies, and is requested by these donors/UN agencies to affect a payment to participants in cash at a location where banking services are not available
- partners, donors and UN Agencies do not mandate the payment of a travel advance (80%) with the balance (20%) processed post travel through a travel claim

For workshops that meet the standard outlined above it is not compulsory to process the travel through the T&E module of Atlas. Offices should seek bank cash delivery options where available. In the absence of a bank delivery option the Project Cash Advance arrangement can be followed.

With the aim to reduce costs as well as the administrative burden, offices should treat group travel of 20 or more participants as a separate project and plan accordingly. The workshop planning should include the identification and contracting of the venue and negotiation of preferential rates, the cost savings of which will be passed on to UNDP.

20/09/2019Administrative Services20/09/2019
Engaging CSO NGO as a Responsible Party
  

The Responsible Party Agreement template is available in French in step 15 of the procedure table. 

09/09/2019Procurement09/09/2019
eTendering
  

The eTendering system is mandatory from 01 September 2019

01/09/2019Procurement01/09/2019
Procurement Oversight and Procurement Review Committees
  

The standard delegated procurement authority of a Resident Representative or head of a business unit is US $200,000, except for Business units granted the exceptional approval to be exempted from the mandatory use ofeTendering which will remain as $150,000.

30/08/2019Procurement30/08/2019
Procurement Authority and Increased Delegated Procurement Authority
  

The standard delegated procurement authority of a Resident Representative or head of a business unit is US $200,000, except for Business units granted the exceptional approval to be exempted from the mandatory use ofeTendering which will remain as $150,000.

30/08/2019Procurement30/08/2019
Plant and Property: Acquisition and Maintenance
  
The Plant and Property: Acquisition and Maintenance policy is available in French. To access the document, click on the French language tab.


23/08/2019Administrative Services23/08/2019
Leasehold Improvements: Disoposal and Write Off
  
The Disposal and Write-Off (Leasehold Improvements) policy is available in French. To access the document, click on the French language tab.


23/08/2019Administrative Services23/08/2019
Amortizations, Reconciliations, Reports and Centralized Functions
  

The Amortizations, Reconciliations, Reports and Centralized Functions policy is available in French. To access the document, click on the French language tab.

23/08/2019Administrative Services23/08/2019
Leasehold Improvements: Acquisition and Maintenance
  
The Leasehold Improvements: Acquisition and Maintenance policy is available in French. To access the document, click on the French language tab.

23/08/2019Administrative Services23/08/2019
Direct Project Costs (DPC)
  
The Direct Project Costs policy is available in Spanish. To access the document, click on the Spanish language tab
23/08/2019Financial Resources Management23/08/2019
Depreciation, Reconciliations Reports, and Centralized Functions (Furniture and Equipment),
  

​The Depreciation, Reconciliations Reports, and Centralized Functions (Furniture and Equipment) main policy is available in French. To access the document, click on the French language tab.

23/08/2019Administrative Services23/08/2019
National Implementation
  

The National Implementation policy is available in French. To access the document, click the French language tab.

22/08/2019Financial Resources Management22/08/2019
UN Agency Services
  

The UN Agency Services main policy is available in French. To access the document, click on the French language tab.

22/08/2019Financial Resources Management22/08/2019
Pass-through Management: UNDP as Administrative Agent (AA)
  

The Pass-through Management UNDP as Administrative Agent (AA) policy is available in French. To access the document, click the French language tab.

20/08/2019Financial Resources Management20/08/2019
Expenditure of Income Accrued from Cost Recovery
  

The Expenditure of Income Accrued from Cost Recovery main policy is now available in French. To access the document, click on the French language tab.

20/08/2019Financial Resources Management20/08/2019
Direct Cash Transfers and Reimbursements
  
The Direct Cash Transfers and Reimbursements policy is available in French. To access the document, click on the French language tab.


20/08/2019Financial Resources Management20/08/2019
Guidelines for Using the Results of the Workload Survey for the Implementation of DPC
  

The Guidelines for Using the Results of the Workload Survey for Implementation of DPC main policy is now available in French. To access the document, click on the French language tab.

20/08/2019Financial Resources Management20/08/2019
Multiple Funding Lines for Positions
  
The Multiple Funding Lines for Positions main policy is now available in French. To access the document, click on the French language tab.

20/08/2019Financial Resources Management20/08/2019
Pooled Fund Management
  
The Pooled Fund Management policy is now available in French. To access the document, click the French language tab. 


16/08/2019Financial Resources Management16/08/2019
UNDP Standard Lease Agreement Form
  

​The UNDP Standard Lease Agreement Form is now available in French (document ID POPP-11-3045) in the templates library.

09/08/2019Administrative Services09/08/2019
MOA of Temporary Custody of UNDP Property
  

​The MOA of Temporary Custody of UNDP Property is now available in French (document ID POPP-11-3046) in the templates library.

09/08/2019Administrative Services09/08/2019
Waiver of Liability for UNDP Vehicles
  

​​The Waiver of Liability for UNDP Vehicles is now available in French (document ID POPP-11-3047) in the templates library.

09/08/2019Administrative Services09/08/2019
Delegation of Authority
  

The Delegation of Authorities policy is now available in French. To access the document, click on the French language tab.

06/08/2019Accountability06/08/2019
Common Services Project Management
  

The Common Services Project Management main policy is now available in French.

05/08/2019Financial Resources Management05/08/2019
Attribution of DPC through a Stand-Alone DPC Project
  
The Attribution of DPC through a Stand-Alone DPC Project main policy is now available in French.

02/08/2019Financial Resources Management02/08/2019
Disposal and Write-Off (Plant and Property)
  
The Plant and Property: Disposal and Write-Off policy is available in French. To access the document, click on the French language tab.
02/08/2019Administrative Services02/08/2019
Depreciation, Reconciliations Reports and Centralized Functions
  

The Depreciation, Reconciliations Reports, and Centralized Functions main policy is now available in French. To access the document, click on the French language tab. 

02/08/2019Administrative Services02/08/2019
UN Travel Documents and National Passport
  
Eliminated references to processing claims through the AP module.
01/08/2019Administrative Services01/08/2019
Authorizing Official Business Travel
  

Eliminated references to processing travel through the AP module. Eliminated need to obtain supervisor approval for travel 'in writing' to reflect the introduction of e-services (absence management) which now includes duty travel. Updated link to T&E user guide.

01/08/2019Administrative Services01/08/2019
Other Travel Allowances and Expenses
  
Eliminated references to processing travel through the  AP module. Revised the text that no advances should be paid when the estimated DSA and terminal expenses are less than $200 to leave it to the discretion of the Regional Center / Country Office. This change reflects the introduction of the travel request in Atlas as the authorization and implication of processing advances as part of the travel workflow in T&E.


01/08/2019Administrative Services01/08/2019
Route, Mode of Transportation, and Standard of Accommodation
  

Removed the reference to paper travel authorization

01/08/2019Administrative Services01/08/2019
UN Travel Documents and National Passport
  
The UNLP Cancellation form is now available in the UN Travel Documents and National Passport policy. To facilitate the processing of returned travel documents, UN HQ Travel and Transportation Section (UN TTS) is requesting that each Laissez-Passer (LP) which is submitted for cancellation, without the application for a new LP, is sent along with this form (TTS.7). 
01/08/2019Administrative Services01/08/2019
Post Travel
  

Eliminated references to processing travel through the AP module and updated text to reflect the payroll deduction option in the Post Travel policy and procedure table. 

01/08/2019Administrative Services01/08/2019
Opening and Closing of Bank Accounts
  

​The Opening and Closing of Bank Accounts policy and procedures were revised and expanded as follows:

1. The procedure table, “Closing a Bank Account in a Regular Operating Environment” was added to section 3.0 of the policy page.
2. Clauses 4 and 5 were added to the policy.
3. Minor editorial adjustments and clarifications.

18/07/2019Financial Resources Management18/07/2019
Micro Purchasing Canvassing form
  

​The updated Micro Purchasing Canvassing form is now available in French (document ID POPP-11-3037) in the templates library.

17/07/2019Procurement17/07/2019
Micro Purchasing Canvassing form
  

​​The updated Micro Purchasing Canvassing form is now available in Spanish (document ID POPP-11-3038) in the templates library.

17/07/2019Procurement17/07/2019
Micro Purchasing Canvassing form
  

The Micro Purchasing Canvassing form has been simplified through the removal of multiple non-essential fields. The aim is to have in one form, the minimum required information to comply with the Micro-Purchasing procedures; and to include the necessary information to proceed with Atlas transactions.

11/07/2019Procurement11/07/2019
Agency Implementation Finances
  

​The Agency Implementation Finances policy has been updated throughout to provide guidance to country offices on the use of local funding to agencies for project implementation via account 16010.

11/07/2019Financial Resources Management11/07/2019
Individual Contract Procurement Notice template
  

The Individual Contract Procurement Notice template is now available in Spanish. It is linked in clause 81 of the Spanish IC policy and found in the POPP templates library (document ID POPP-11-3027). To access the document, click on the Spanish language tab.

02/07/2019Procurement02/07/2019
Service Clearance Account (SCA), Charging, Billing and Fee Collection
  

​Effective 1st July 2019, two new activities have been automated and introduced in the agency billing system. The UPL section of POPP has been revised accordingly to reflect the new activities i.e. Activity 6 and Activity 7.

01/07/2019Financial Resources Management01/07/2019
Cost Recovery from Other Resources - GMS
  

​The Cost Recovery from Other Resources - GMS policy was amended as follows in order to provide greater clarity. The various costs that are funded from projects and GMS are now presented in paragraph 17 instead of hyperlinks.

21/06/2019Financial Resources Management21/06/2019
eTendering User Guide
  

The eTendering User Guide has been linked to step 2 of the procedure table on the Sourcing and Market Research main policy page. This addition is part of the global roll out of the eTendering system for the on-line management of all international competitive procurement valued at USD 150,000 and above. The use of eTendering will become mandatory from September 01, 2019.

14/06/2019Procurement14/06/2019
Individual Contract On Behalf of a UN Agency
  

​The template, Individual Contract On Behalf of a UN Agency, is now available in English (document ID POPP-11-3021) and Spanish (document ID POPP-11-3020). These are available in the POPP templates library.

12/06/2019Procurement12/06/2019
Repatriation Grant
  

​The Repatriation Grant policy is now available in Spanish. To access the content, click on the Spanish language tab.

11/06/2019Human Resources Management11/06/2019
Death Policy
  

​The Death policy is available in Spanish. To access the document, click on the Spanish language tab.

11/06/2019Human Resources Management11/06/2019
Expiration of Fixed-term Appointment
  

​The Expiration of Fixed-Term Appointment policy is available in Spanish. To access the document, click on the Spanish language tab.

11/06/2019Human Resources Management11/06/2019
Termination of Appointment for Reasons of Health
  

​The Termination of Appointment for Reasons of Health policy is available in Spanish. To access the document, click on the Spanish language tab.

11/06/2019Human Resources Management11/06/2019
Special Leave
  
The policy update includes editoral changes to provide clarity, align with the terminology reflected in the UN Staff Regulations anad Rules as well as the Gender Parity Strategy, and to include the decisions approved by the Administrator related to the Gender Steering and Implementation Committee (GSIC) initiatives.   

Service credit for entitlement accrual

50.          All accrued annual leave must be exhausted prior to starting SLWOP, except in the case of SLWOP granted for military service as per staff rule 5.3 (c), for technical assignment as per staff rule 5.3 (b) or SLWOP following any of the parental leave entitlements, or as per paragraph 11 (k), SLWOP granted to locally recruited staff members for UNV assignments.

Visa status

54.          Visas which a staff member has been granted on the basis of their employment with the Organization pertain to active service. A staff member’s authorized stay in the United States expires automatically upon separation from service (which includes entry into special leave with or without pay of more than 30 days) or transfer to a duty station outside the United States, even if the G-4 visa stamped in the passport indicates that it is valid beyond the separation or transfer date.  If a staff member on special leave wishes to remain in the duty station for study purposes, for instance, the staff member is responsible for obtaining the requisite visa. UNDP will not sponsor or support any such applications and will abide by its obligations towards the host country. 

Separation from service after special leave without pay

62.          If the staff member has not identified or accepted a suitable placement at the expiry of SLWOP or its extension(s), they will be separated from service in accordance with the UN Staff Regulations and Rules or the terms specified in the letter granting the approval for SLWOP.

Implementation

67.          Upon approval of any type of special leave, a communication to the staff member to this effect stating the terms of the leave and administrative formalities (together with a copy of this policy) is prepared by the respective HR contact in UNDP, and should include the following information:

         d)            Confirmation that all accrued annual leave to date will be exhausted prior to commencing special leave (with or without pay) except for reasons mentioned under paragraphs 49 and 50



31/05/2019Human Resources Management31/05/2019
Flexible Working Arrangements
  
The policy update includes editorial changes to provide clarity, align with the terminology reflected in the UN Staff Regulations and Rules as well as the Gender Parity Strategy, and to include the decisions approved by the Administrator related to the Gender Steering and Implementation Committee (GSIC) initiatives. 

Discussions with appropriate parties

5. The implementation of flexible working arrangements should always take place following detailed discussions on the work implications for all involved; this could mean intra-office discussions and, in some instances, also inter-office discussions. Office supervisors have a responsibility for consulting all parties concerned, especially other team members who work with the individual who is requesting flexible working arrangements. The arrangements are subject to review on an on-going basis.

Contractual Status
34. When a staff member avails of the part-time employment arrangement, offices will be allowed to monetize the remainder of the full-time position to fund additional capacity, as needed.

Maternity Leave
49. The maternity leave benefits granted to full-time staff members are also afforded to part-time staff members. During maternity leave, part-time staff members will receive their respective prorated salary and allowances. As a general rule, requests for extended leave (either annual or unpaid) up to 6 months and flexible working hours following maternity leave should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.

Paternity Leave
50. The paternity leave benefits granted to full-time staff members are also afforded to part-time staff members. During paternity leave, part-time staff members will receive their respective prorated salary and allowances. As a general rule, requests for extended leave (either annual or unpaid) and flexible working arrangements following paternity leave should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.

Adoption and Surrogacy Leave
51. The adoption and surrogacy leave benefits granted to full-time staff members are also afforded to part-time staff members. During adoption or surrogacy leave, part-time staff members will receive their respective prorated salary and allowances. As a general rule, requests for extended leave (either annual or unpaid) and flexible working arrangements following adoption or surrogacy leave should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of the Office and the respective Bureau.

Telecommuting compact (full time)
72. Telecommuting can take place from a site as close as the normal commuting distance from the office or as far as from another country on another continent. Depending on this distance, the creation of a telecommuting arrangement may require an adjustment in the staff member’s conditions of service. This may require a change of duty station for the purpose of entitlements for which the HR focal point at the duty station must inform the HR Team Lead in BES/GSSU. If the full-time telecommuting arrangement commences before completion of one year in the duty station of assignment, the payments related to relocation and settling-in shall normally be prorated and recovered or adjusted accordingly. Entering into a full-time telecommuting arrangement does not change the contractual status under which a staff member is employed. Where there is no change in duty station required to establish the alternate dedicated worksite, conclusion of the telecommuting compact would be sufficient to establish the arrangement. For nationally recruited staff members, telecommuting arrangements are currently restricted to alternate dedicated worksites within the country or within commuting distance.

31/05/2019Human Resources Management31/05/2019
Maternity Leave
  
All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality.

In addition, the following paragraphs are updated:

Pre-Delivery Period
6. In the interest of safeguarding the health and safety of staff members serving in duty stations with the hardship classification D and E, an additional period of Special Leave with Full Pay, up to a maximum of two months before the commencement of their maternity leave, is provided.

Flexible working arrangements
23. To ensure adequate child care and bonding with a newly born child, following maternity leave, as a general rule, requests for extended leave (either annual or unpaid) up to 6 months and flexible working arrangements should be granted. e.g. Instead of taking six weeks of full-time annual leave and/or special leave without pay following maternity leave, the staff member may request half-time annual leave over a 12-week period, combined with half-time work and/or special leave without pay. The staff member may choose the best option available that is suitable to her needs. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.

24. If a staff member requests a special leave without pay in conjunction with maternity leave, she will not be required to exhaust her accrued annual leave before the commencement of special leave without pay.

30/05/2019Human Resources Management30/05/2019
Paternity Leave
  

All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality. In addition, the following paragraph was updated:

24. To ensure adequate child care and bonding with a newly born child, following paternity leave, a staff member can apply for flexible working arrangements (e.g. telecommuting, part-time work) or request special leave without pay, which, as a general rule, should be granted. In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of Office and the respective Bureau.


30/05/2019Human Resources Management30/05/2019
Time off for Breastfeeding
  

All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality.

In addition, the following paragraphs are updated:

Time Off for Breastfeeding 

              Conditions

4.           Staff members who are nursing mothers may leave the office up to two times a day to breastfeed their infant(s) or express milk outside the workplace. The maximum duration of absence for such purposes is:

a)          Two hours away from the office (including travel time) when the infant is one year old or younger; or

b)          One hour away from the office (including travel time) when the infant is between one and two years of age.


30/05/2019Human Resources Management30/05/2019
Adoption Leave
  

All of the parental policies reflect editorial changes that align with the Gender Parity Strategy, such as gender neutrality.

In addition, the following paragraph was updated:

9. To ensure adequate child care and bonding with a child following adoption, a staff member can apply for flexible working arrangements (e.g. telecommuting, part-time work) or request special leave without pay, which, as a general rule, should be granted.  In case there is a compelling reason that prevents the supervisor from granting the request, a written justification must be endorsed by the Head of the Office and the respective Bureau. 


30/05/2019Human Resources Management30/05/2019
Offerors Letter to UNDP Confirming Interest and Availability
  

The Offerors Letter to UNDP Confirming Interest and Availability is available in French and is available in the template library.

23/05/2019Procurement23/05/2019
Contract Management
  
The Contract Management main policy is now available in Spanish. To access the document, click on the Spanish language tab.
21/05/2019Procurement21/05/2019
Abandonment of Post
  

​The Abandonment of Post policy is available in Spanish. To access the document, click on the Spanish language tab.

16/05/2019Human Resources Management16/05/2019
Entitlements upon Separation
  

​The Entitlements upon Separation policy is available in Spanish. To access the document, click on the Spanish language tab.

16/05/2019Human Resources Management16/05/2019
Mobility and Hardship
  

​The Mobility and Hardship policy is available in Spanish. To access the document, click on the Spanish language tab.

16/05/2019Human Resources Management16/05/2019
Individual Contract
  

The Individual Contract main policy is available in Spanish. To access the document, click on the Spanish language tab.

14/05/2019Procurement14/05/2019
Procurement Methods
  

​The Procurement Methods main policy is now available in Spanish. To access the document, click on the Spanish language tab.

07/05/2019Procurement07/05/2019
Procurement Forecasting and Delivery
  

​The Procurement Forecasting and Delivery policy and procedures are now available in Spanish. To access this information, click on the Spanish language tab.

07/05/2019Procurement07/05/2019
Risk Management
  

The Risk Committee TORs are now available in the Managing Corporate Risk procedure table.

01/05/2019Accountability01/05/2019
Anti-Fraud Policy
  

​The Anti-Fraud Policy is available in Spanish. To access the document, click on the Spanish language tab.

16/04/2019Accountability16/04/2019
Universal Price List (UPL) and Local Price List (LPL)
  

​The Universal Price List (UPL) and Local Price List (LPL) main policy was updated to reflect that regarding agencies’ contribution to RCO activities, the 2016 Advisory note for the UNDG Cost Sharing Funds for the RC system no longer applies and is hereby revoked as of January 01, 2019.

08/04/2019Financial Resources Management08/04/2019
Select Responsible Parties and Grantees
  

The Spanish Standard Grant Agreement (Micro-Capital Grant) for Non-Credit Related Activities template is now available. To access the document, click on the Spanish language tab (Procedure table two, step four). 

04/04/2019Programme and Project Management04/04/2019
Health
  

​The Quality Assurance Policy and Procedures for Health Products have been added to the Procurement section of the POPP. This new chapter is available under the Innovation, CSO engagement, and E-tendering policy area. It was developed to assure the safety of all health products procured by UNDP, in line with international best practices. By detailing UNDP quality assurance requirements for health procurement, the Policy represents a key document for all parties involved in procurement activities across UNDP as well as for national partners, suppliers and donors.

27/03/2019Procurement27/03/2019
Repatriation Grant
  

The Repatriation Grant policy is now available in French. To access the content, click on the French language tab

26/03/2019Human Resources Management26/03/2019
Record Retention, Data Security and Contingency
  
The Record Retention, Data Security and Contingency policy is now available in French. To access the document, click on the French language tab.


26/03/2019Financial Resources Management26/03/2019
Record Retention, Data Security and Contingency
  

​The Record Retention, Data Security and Contingency policy is now available in Spanish. To access the document, click on the Spanish language tab.

26/03/2019Financial Resources Management26/03/2019
Parallel Fund Management
  

​The Parallel Fund Management policy is now available in Spanish. To access the document, click on the Spanish language tab.

26/03/2019Financial Resources Management26/03/2019
Agency Implementation Finances
  

​​The Agency Implementation Finances policy is now available in Spanish. To access the document, click on the Spanish language tab.

26/03/2019Financial Resources Management26/03/2019
Delegation of Authorities
  

​The Delegation of Authorities policy is now available in Spanish. To access the document, click on the Spanish language tab.

26/03/2019Accountability26/03/2019
Managing Prescriptive Content
  

​The Managing Prescriptive Content main policy and procedures are now available in Spanish. To access the documents, click on the Spanish language tab.

26/03/2019Accountability26/03/2019
UNDP Support Services to National Implementation (NIM)
  

​The UNDP Support Servcies to NIM policy is available in Spanish. To access the document, click on the Spanish language tab.

26/03/2019Financial Resources Management26/03/2019
UNDP Support Services to National Implementation (NIM)
  
The UNDP Support Services to NIM policy is available in French. To access the document, click on the French language tab.
26/03/2019Financial Resources Management26/03/2019
Procurement Forecasting and Delivery
  

The Procurement Forecasting and Delivery policy and procedures are now available in French. To access this information, click on the French language tab.

26/03/2019Procurement26/03/2019
Cost Recovery from Other Resources - GMS
  
The Cost Recovery from Other Resources - GMS policy is now available in French. To access the document, click on the French language tab.
22/03/2019Financial Resources Management22/03/2019
Programme and Project Management
  

​All PPM policies and procedures are now available in Spanish except for those concerning Evaluation and Knowledge Product Production and Quality Assurance. To access translated content, click on the Spanish language tab of the respective policy page. Kindly note that any differences between the English and Spanish texts will be interpreted in accordance with the English version.

20/03/2019Programme and Project Management20/03/2019
Harmonized Approach to Cash Transfers (HACT)
  

The updated Harmonized Approach to Cash Transfers (HACT) policy is now available in French. To access the document, click on the French language tab.
 

19/03/2019Financial Resources Management19/03/2019
Harmonized Approach to Cash Transfers (HACT)
  

​The updated Harmonized Approach to Cash Transfers (HACT) policy, tables and annexes are now available in Spanish. To access these, click on the Spanish language tab. The tables are also available in the POPP templates library (document ID POPP-11-2599), as are the annexes (document ID POPP-11-2332).

19/03/2019Financial Resources Management19/03/2019
Risk Management
  

The updated Enterprise Risk Management policy and procedures, which are now available in English, French and Spanish, call for a change in how UNDP collectively approaches risk management in order to become a smarter and more agile organization. They provide a roadmap for moving from risk averse to responsible risk taking practices. To access the Spanish and French documents, click on the relevant language tabs.

13/03/2019Accountability13/03/2019
Private Sector Partnerships
  

​The Private Sector Partnerships policy is now available in Spanish. To access the document, click on the Spanish language tab.

11/03/2019Partnerships11/03/2019
Route, Mode of Transportation, and Standard of Accommodation
  

The policy has been updated to reflect the newly issued mileage ST AI by the UN in clause 39.

07/03/2019Administrative Services07/03/2019
Development Services
  

Fund code 32050 has been issued for Development Services. This is noted in step 4 of the Development Services procedures, section 3.0 of the main policy page. Please note that GMS needs to be charged for Development Services at the same rate it is charged for regular development projects.

01/03/2019Programme and Project Management01/03/2019
Knowledge Product Production and Quality Assurance
  

​The new Knowledge Product Production and Quality Assurance chapter has been published under the Programming Standards section of the PPM. The policy and procedures apply to all knowledge products produced by UNDP where UNDP is a co-author. They also introduce a new online process and requirements for the publication of knowledge products, while shortening the steps required for clearance. In addition to the policy and procedures, the related guidelines have been published in the POPP library (“Knowledge Product Production Guidelines” document # POPP 11-2969). These offer in-depth information on different knowledge product types, life cycle steps, production processes, and quality assurance standards.

01/03/2019Programme and Project Management01/03/2019
377
PPM Updates
  
The following revisions have been incorporated into the PPM policies and procedures in alignment with updated guidelines:

1.      Removed all references to Country Director, in light of the RC/RR delinking.

2.      Revised evaluation content to align with new decentralized evaluation guidelines.

3.      Introduced the new Partner Capacity Assessment Tool and deleted references to previous capacity assessments.

4.      Introduced the new Atlas User Guide that aligns with the PPM re-write, including new project types and portfolio management.

5.      Engagement Facility policy: Removed limitation of equipment purchases as a percentage of annual expenditures, added a procedure that clarifies an Engagement Facility should be closed when it is no longer needed, updated fund code and receivable instructions.

6.      Development Services policy: Clarified distinction between development services and memorandum for the provision of services (MPS), added procedure to close the development service in Atlas after the service has been delivered.

7.      Clarified that in order for an implementing partner or responsible party to be selected as a pre-condition of funding, this must be received in writing from the donor.

8.      Under Select Implementing Partner, clarified that private and non-governmental academic institutions are considered civil society, and publicly owned academic institutions are considered government entities.

9.      Select Responsible Parties and Grantees:

  1. Clarified that the same policies and procedures for selecting civil society partners as responsible parties are used for private and non-governmental academic institutions and foundations, as well as state-owned enterprises. I.e., these institutions are not classified as civil society organizations, but we use the same approach to select them.
  2. Clarified that innovation challenge prizes are used in DIM projects or via CO support to NIM projects.
  3. Aligned content on low value grants with new operational guidance.
  4. Replaced micro-capital grant agreement template with new low value grant agreement template.

 

10.  Clarified low value performance-based payment reporting and assurance requirements.

11.  Added an exchange of letters as an acceptable method of documenting the programme board's agreement to changes.

12.  Increased maximum duration of bridging programmes form 18 months to 24 months.

13.  Clarified content on asset disposal under Close and Transition. Asset ownership after the project should be included in the project document. If this has not been done, asset transfer/disposal plans must be agreed with the government and donor (if relevant.)

14.  Minor editorial adjustments and clarifications

22/02/2019Programme and Project Management22/02/2019
Standard Operating Procedure (SOP)
  

The updated Standard Operating Procedure (SOP) for Immediate Crisis Response policy is now available in Spanish and French. To access the documents, click on the Spanish and French language tabs.

22/02/2019Crisis Response22/02/2019
Universal Price List (UPL) and Local Price List (LPL)
  

​UNDP offices can now monitor actual revenues earned from provisions of SLA/MOU or UPL/LPL services through the Corporate Agency Services Revenue Report. A link to this newly developed report has been added to the Explanatory Notes column under step 11 of the Universal Price List (UPL) and Local Price List (LPL) procedure table.

31/01/2019Financial Resources Management31/01/2019
Cost Recovery from Other Resources - GMS
  

​Section 7 of the Cost Recovery from Other Resources - General Management Support (GMS) policy was updated to reflect that regarding agencies’ contribution to RCO activities, GMS should be applied in line with the corporate cost recovery policy, since the 2016 Advisory note for the UNDG Cost Sharing Funds for the RC system no longer applies and is hereby revoked as of 1 January 2019.

17/01/2019Financial Resources Management17/01/2019
GMS Fee Set-up and Collection
  

​Step 6 of the GMS Fee Set-up and Collection procedure table was updated with the most recent link to the actual effective GMS PowerBI report, derived from actual GL expenses posted to projects. The link appears in the Explanatory Notes column.

20/12/2018Financial Resources Management20/12/2018
Post Travel
  

​Section 4 of the Post Travel policy was expanded to specify that for travel booked through HQ travel management service provider, Ultramar, Atlas captures the flown boarding status from the airline, in most cases. This eliminates the need for the traveler to submit boarding passes for air travel when the information is electronically reported in Atlas. Staff members and travel administrators (arranging travel on behalf of non-staff members), using the HQ travel management services provider, should retain the original travel documentation until the travel claim has been processed, in the event that it is needed to substantiate the travel dates.

17/12/2018Administrative Services17/12/2018
Financial Closure of Development Projects
  

​Section 8 of the Financial Closure of Development Projects was updated to specify that before the status of a project is changed to financially closed, the eChecklist from Atlas Project Closure Workbench must be completed.

17/12/2018Financial Resources Management17/12/2018
Procurement Methods
  

​Section 79.e. of the Procurement Methods policy was updated to reflect streamlining measures recently set forth by the Bureau of Management Services that provide exemptions from the need to submit for ex-ante review for successful previous experience and repetitive country specific (local) LTAs for country office operations supports such as for travel, security, and cleaning services, as there is sufficient specific corporate guidance and templates on the procurement of the said goods/services.

14/12/2018Procurement14/12/2018
Procurement Oversight and Procurement Review Committees
  

​Notes for the Ex-Ante in Section 54 of the Procurement Oversight and Procurement Review Committees policy was updated to reflect streamlining measures recently set forth by the Bureau of Management Services that provide exemptions from the need to submit for ex-ante review for successful previous experience and repetitive country specific (local) LTAs for country office operations supports such as for travel, security, and cleaning services, as there is sufficient specific corporate guidance and templates on the procurement of the said goods/services.

14/12/2018Procurement14/12/2018
Contract Management
  

​Contract Management Guidelines (including updates on contract amendments and LTAs) have been added to the Contract Management main policy page. They are linked in step 1 of the Contract Management procedure table.

14/12/2018Procurement14/12/2018
Performance Based Payments
  

​The new Partner Capacity Assessment tool was added to step 3.0 of the procedures, replacing other assessments that are part of the streamlined tool.

14/12/2018Programme and Project Management14/12/2018
Select Responsible Parties and Grantees
  

​The new Partner Capacity Assessment tool was added to steps 3 and 2.1 OPT of the Responsible Parties and Grantees procedures, replacing other assessments that are part of the streamlined tool.

14/12/2018Programme and Project Management14/12/2018
Select Implementing Partners
  

​The new Partner Capacity Assessment tool was added to procedures steps 2.0 and 2.0 ALT, replacing other assessments that are part of the streamlined tool.

14/12/2018Programme and Project Management14/12/2018
Anti-Fraud Policy
  

The Anti-Fraud Policy has been updated to reflect UNDP’s review of the policy and assessment of fraud risks faced by the organization. The updates include:

1. The UN’s single definition of what constitutes fraud, as well as cases of suspected or presumptive fraud, as recommended by the Joint Inspection Unit of the UN and as formulated, and approved by the High-Level Committee on Management (HLCM) pursuant to General Assembly resolution A/RES/70/238.

2. References on criminal accountability of United Nations officials and experts on mission pursuant to General Assembly resolution A/RES/62/63, which states that credible allegations of a crime committed by United Nations officials or experts on mission may be brought by the Secretary-General to the attention of the States against whose nationals such allegations are made.


13/12/2018Accountability13/12/2018
Private Sector Partnerships
  

​The MoU template has been updated in English and Spanish. It is linked in step 1 of the Formalizing private sector partnerships through MOU procedures on the Private Sector Partnerships policy page. Kindly note that the French version of the MOU template is under review and will be available again once finalized.

06/12/2018Partnerships06/12/2018
Harmonized Approach to Cash Transfers (HACT)
  

​The Spanish version of the Harmonized Approach to Cash Transfers (HACT) policy is currently under review and will be available again on POPP once finalized. The HACT procedures remain available in Spanish. To access these, click on the Spanish language tab.

04/12/2018Financial Resources Management04/12/2018
Harmonized Approach to Cash Transfers (HACT)
  

​The Harmonized Approach to Cash Transfers (HACT) procedures are now available in French. To view the procedure table, click on the French language tab.

04/12/2018Financial Resources Management04/12/2018
Combined Delivery Report
  

The Combined Delivery Report policy is now available in French. To access the document, click on the French language tab.

29/11/2018Financial Resources Management29/11/2018
Corporate Purchasing Card
  

​Sections 1 and 4 of the UNDP Corporate Purchasing Card Management policy were updated to reflect that the single payment limit has been raised from $2,500 to $5,000.

21/11/2018Administrative Services; Financial Resources Management; Procurement21/11/2018
Direct Payments
  

​The Direct Payments policy is available in French. To access the document, click on the French language tab. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

16/11/2018Financial Resources Management16/11/2018
GMS Fee Set-up and Collection
  

The GMS Fee Set-up and Collection policy is now available in French. To access the document, click on the French language tab.​Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

16/11/2018Financial Resources Management16/11/2018
Salaries and Related Allowances Landing Page
  

​The following notice has been posted on the Salaries and Related Allowances Landing Page in order to provide clarity:

As the appointments of individual UNDP staff are based on the UN Staff Regulations and UN Staff Rules, legal and administrative interpretations shall be made on the basis of these instruments. Salaries and related allowances and benefits that are based on the UN Staff Regulations and UN Staff Rules as well as relevant published policies, are normally paid through payroll.

The UN Common System Allowances that are mandated by the Chairman, International Civil Service Commission (ICSC) must be managed in accordance with the criteria established and approved by the ICSC.

Any other ad-hoc administrative and operational allowances or one-time lump sum payments that are established locally require approval by Headquarters prior to implementation.

15/11/2018Human Resources Management15/11/2018
Managing Prescriptive Content (POPP)
  

The Managing Prescriptive Content main policy is now available in French. To access the document, click on the French language tab. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

14/11/2018Accountability14/11/2018
Sourcing and Market Research
  

​The procedure table, "eTendering Approval Roles" has been added to section 3.0 of the Sourcing and Market Research main policy page. The template, "Management of the Approver Roles in ATLAS eTendering" is linked to step 1 of the procedure table and is available in the POPP library. The document provides guidance on eTendering, an Atlas module that enables UNDP buyers to manage tender processes online.

12/11/2018Procurement12/11/2018
Salary Advance
  

​E-services functionality for purposes of requesting salary advances has been integrated into the Salary Advances Policy. The Staff Advances eServices Tool User Guide has been uploaded to the POPP library and linked to the Salary Advances Policy procedures. The link to Atlas E-Services has also been added to the procedures.

02/11/2018Human Resources Management02/11/2018
Purchase Orders (Commitments, Maintenance and Closure)
  

​Approval limits have been updated as per approved ICF ones.

31/10/2018Financial Resources Management31/10/2018
Purchase Orders (Commitments, Maintenance and Closure)
  

The threshold for the use of E-requisitions where a PO is also not required was increased from USD 2,500, to USD 5,000 in section 17 of the Purchase Orders policy, as well as step 1 of the Purchase Orders procedures. For all travel related transactions see POPP Duty Travel.

24/10/2018Financial Resources Management24/10/2018
Raising E-Requisitions
  

​The threshold for the use of E-requisitions where a PO is also not required was increased from USD 2,500, to USD 5,000 in section three of the Raising E-requisitions policy. For all travel related transactions see POPP Duty Travel.

15/10/2018Financial Resources Management15/10/2018
Accounts Payable
  

​The small value purchase threshold for non-PO vouchers was increased from USD 2,500, to USD 5,000 in section 6.a. of the Accounts Payable policy. The use of E-requisitions/POs are not mandatory but recommended for small value purchases of under USD 5,000.

15/10/2018Financial Resources Management15/10/2018
Standard Operating Procedures (SOP) for Immediate Crisis Response
  

​The following changes were made to the SOP and Crisis Assessment main policy pages as part of mainstreaming efforts:

1. TRAC 1.1.3 Category II Resources will now be called "Crisis Assessment and Coordination Resources". There are also new procedure steps in section 3.0.

2. The Fast Track policy page has been removed from POPP. The four provisions it contained have been moved to the related policies section 2.0 of the SOP page:
1) Financial Management Provisions
2) Programme and Project Management Provisions
3) Partnership Management Provisions
4) Information and Communications Technologies Provisions

3. The following has also been added to related policies section 2.0 of the SOP page:
5) Developing a Business Case for Local Presence

10/10/2018Crisis Response10/10/2018
Crisis Assessment and Coordination Resources
  

The following changes were made to the SOP and Crisis Assessment main policy pages as part of mainstreaming efforts:

1. TRAC 1.1.3 Category II Resources will now be called "Crisis Assessment and Coordination Resources". There are also new procedure steps in section 3.0.

2. The Fast Track policy page has been removed from POPP. The four provisions it contained have been moved to the related policies section 2.0 of the SOP page:
1) Financial Management Provisions
2) Programme and Project Management Provisions
3) Partnership Management Provisions
4) Information and Communications Technologies Provisions

3. The following has also been added to related policies section 2.0 of the SOP page:
5) Developing a Business Case for Local Presence.

10/10/2018Crisis Response10/10/2018
Home Leave
  

​The Home Leave policy is available in French. To access the document, click on the French language tab.

05/10/2018Human Resources Management05/10/2018
Evaluation of Offers
  

The Evaluation of Offers policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

03/10/2018Procurement03/10/2018
Procurement Authority and Increased Delegated Procurement Authority
  

The Procurement Authority and Increased Delegated Procurement Authority main policy is now available in French. The Procurement Authority and Increased Delegated Procurement Authority main policy is now available in French.

03/10/2018Procurement03/10/2018
Sustainable Procurement
  

The Sustainable Procurement main policy is now available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

02/10/2018Procurement02/10/2018
Contract Management
  

The Contract Management main policy is now available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

02/10/2018Procurement02/10/2018
Procurement Methods
  

The Procurement Methods main policy is now available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

02/10/2018Procurement02/10/2018
Procurement Overview and Principles
  

The Procurement Overview and Principles policy is now available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

02/10/2018Procurement02/10/2018
Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083)
  

​Sections 21 and 25 of the Country Co-Financing Cost Sharing (Fund 11888) and Non-Earmarked Programme Cost Sharing (Fund 30083) were updated to reflect an 8% GMS in the project budgets due to a change in UNDP cost recovery policy, effective 1 January 2018. This increased GMS rate is therefore applicable on actual expenses incurred from 1 January 2018. Offices should increase the project budgets to reflect GMS at 8% of expenses where necessary no later than October 31, 2018.

01/10/2018Financial Resources Management01/10/2018
Ethics and Fraud
  

The Ethics and Fraud main policy is now available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

01/10/2018Procurement01/10/2018
Anti-Fraud Policy
  

The Anti-Fraud Policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

28/09/2018Accountability28/09/2018
Death Benefit
  

The Death Benefit policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

28/09/2018Human Resources Management28/09/2018
Foundations Policy
  

The Foundations policy is available in French and Spanish. To access the documents, click on the French and Spanish language tabs.

27/09/2018Partnerships27/09/2018
General Considerations of Contracting
  

​Section 8 of the General Considerations of Contracting main policy was updated to indicate that Business Units are to maintain an audit trail for all contracts, including utilizing the Contract Management Module. Additionally, in section 18, the minimum threshold value for goods procured by UNDP requiring issuance of a purchase order, was increased from USD 2,500 to USD 5,000.

25/09/2018Procurement25/09/2018
Procurement Methods
  

The policies and provisions in sections 3, 20, 73 and 77 of the Procurement Methods policy were updated to reflect that the micro-purchasing threshold can be up to $10,000 if approved by the Bureaus. Further, sections 3 and 29 were updated to indicate that Business Units that have been approved to utilise Micro-purchasing up to $10,000 may utilise the Request for Quotation method from $10,000.

25/09/2018Procurement25/09/2018
Individual Contracting
  

​In the Individual Contracting policy, Selection of Individual Contractors (section 69) and the Direct Contracting provision (section 112) were updated to reflect that the threshold of no-competition for ICs can be increased to $10,000 if approved by the Bureaus. The direct contracting template for Individual Contractors was updated accordingly.

25/09/2018Procurement25/09/2018
Settling-In Grant
  

​The Settling in Grant policy is available in French. To access the document, click on the French language tab.

21/09/2018Human Resources Management21/09/2018
Last Day for Pay Purposes
  

The Last Day for Pay Purposes policy is available in French.
Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

20/09/2018Human Resources Management20/09/2018
Internal Control Framework (ICF)
  
The ICF policy reflects the following changes:

1) Increase the threshold above which Purchase Orders and E- requisitions are required from $2,500 to $5,000. 

2) Increase the number of vendor approvers to three staff members in offices whose previous year delivery is above $50 million per year. 

19/09/2018Accountability19/09/2018
Certificate of Service
  
The Certificate of Service policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.


19/09/2018Human Resources Management19/09/2018
Commutation of Annual Leave
  

The Commutation of Annual Leave policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

19/09/2018Human Resources Management19/09/2018
Submission and Receipt of Offers
  

The Submission and Receipt of Offers policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version.

17/09/2018Procurement17/09/2018
Transactional Procurement Strategies and Procurement Planning
  
The Transactional Procurement Strategies and Procurement Planning policy is available in French. 

17/09/2018Procurement17/09/2018
Vendor Sanctions
  

The Vendor Sanctions policy is available in French. Kindly note that any differences in the English and French texts will be interpreted in accordance with the English version. 

17/09/2018Procurement17/09/2018
Daily Subsistence Allowance (DSA)
  
The POPP subprocess for DSA (para 31 c) reflects the elimination of AI issuance and the abolishment of IC’s on the topic. Specifically, the special DSA rates for NYC, GVA, and VIE which are available in the ICSC circular and no longer promulgated through an AI.



13/09/2018Administrative Services13/09/2018
Evaluation of Offers
  

The Evaluation of Offers policy includes the following steps in section C (Invitation to Bid): 

a) Preliminary Examination including Eligibility
b) Arithmetical check and ranking of bidders who passed preliminary examination by price.
c) Qualification assessment (if pre-qualification was not done)
d) Evaluation of Technical Bids
e) Evaluation of prices

Detailed evaluation will be focused on the 3 - 5 lowest priced bids. Further higher priced bids shall be added for evaluation if necessary.


13/09/2018Procurement13/09/2018
Petty Cash Fund for Management Project (PCF)
  
As part of the delivery acceleration measures, a proposal to modify cash management arrangements has been approved and is effective as of 1 September. The following thresholds and main changes have now been agreed:
  1.   Petty Cash Fund (PCF) – Account 16105:
  2.   Limit increased from $1k to $2.5K
  3.   Expense limit increased from $100 to $250 per payment
Treasurer may suspend cash arrangements if three consecutive red dashboard or related audit observation related.

01/09/2018Financial Resources Management01/09/2018
Project Cash Advance (PCA)
  
As part of the delivery acceleration measures, a proposal to modify cash management arrangements has been approved and is effective as of 1 September. The following thresholds and main changes have now been agreed:
Project Cash Advance (PCA) – Account – 16108:

a) Liquidation deadline increased from 1 week to 1 month
b) RR only, can approve PCA limit up to $50K
c) RR only, can appoint SC as custodian with limit of $5K

Treasurer may suspend cash arrangements if three consecutive red dashboard or related audit observation related.


01/09/2018Financial Resources Management01/09/2018
Project Petty Cash Fund (PPCF)
  
 As part of the delivery acceleration measures, a proposal to modify cash management arrangements has been approved and is effective as of 1 September. 
Project Petty Cash Fund (PPCF) – Account 16106:

1. limit increased from $1 to $2.5K
2. Expense limit increased from $100 to $250 per payment
3. RR only, can appoint SC as custodian

Treasurer may suspend cash arrangements if 3 consecutive red dashboard or related audit observation related.


01/09/2018Financial Resources Management01/09/2018
Project Cash on Hand for DIM Projects (PCH)
  
As part of the delivery acceleration measures, a proposal to modify cash management arrangements has been approved and is effective as of 1 September. The following thresholds and main changes have now been agreed:
Project Cash on Hand – Account 16107:

a. limit increased from $2.5K to $5K
b. RR only, can approve limit up to $25K
c. RR only, can appoint SC as custodian up to 2.5K

Treasurer may suspend cash arrangements if 3 consecutive red dashboard or related audit observation related.


01/09/2018Financial Resources Management01/09/2018
Managing Partnerships
  

​The Managing Partnerships policy is now available in French. To access the document, click on the French language tab.

27/08/2018Partnerships27/08/2018
Engagement with NGOs under Country Based Pooled Funds
  

​The procedure section, “Relevant Documents and Guidelines” was added to the NGOs under Country Based Pooled Funds main policy page. The relevant documents and guidelines are available here, in the Crisis Response folder of the POPP library. This folder is also linked to the procedure section under "explanatory notes".

07/08/2018Crisis Response07/08/2018
Procurement Methods
  

The policy update highlights that direct contracting is permitted up to 18 months as part of the mainstreaming of piloted measures. 

03/08/2018Procurement03/08/2018
Long Term Agreements (LTA)
  

The policy change requires country offices who will utilise other COs' LTAs to ensure that the prices are competitive, value for money is demonstrated and appropriate procurement committee reviews are conducted. Direct review by ACP/RACP shall be requested, if applicable.

03/08/2018Procurement03/08/2018
Individual Contract
  

The updated policy reflects the procedure for increasing the no-competition threshold for ICs to $10,000. Other changes include the removal of P11, an updated template for Offerors’ Letter; updates on reference checks and the change of the required age for medical examination to 65 from 62.

03/08/2018Procurement03/08/2018
Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  

The informal and formal harassment procedures are available in English, Spanish and French.

02/08/2018Human Resources Management02/08/2018
Inventory Management
  

The latest Inventory Management procedure updates reflect the current inventory counts practice, which changed from a quarterly to a semi-annual occurrence.

13/07/2018Financial Resources Management13/07/2018
Service Clearance Account (SCA)
  
The policy update reflects an additional fee row through the automated process as per the 2018 UPL. 
 Activity4 Travel management simple (1 travel management simple + 1 payment fee). 
 
03/07/2018Financial Resources Management03/07/2018
Internal Control Framework
  

The updated ICF policy reflects the increase of manager and senior manager thresholds in Atlas in offices whose previous year delivery is above $50 million per year.

01/07/2018Accountability01/07/2018
Service Contracts
  

- The following changes are reflected in the Service Contracts policy: 

-   Streamlining action to extend the waiver validity period from 12 to 24 months for the payment of the 8.33% in lieu of Pension. Extension of the lumpsum arrangement is now delegated to the Regional Bureau.

-  Alignment of competitive selection for SCs and ability of COs to establish Service Contract Rosters for all levels of SCs and how to create and maintain rosters for SC positions (Annex VII).

-  Reduction of the minimum number of required candidates for interview/assessment from three (3) to two (2) to ensure a competitive and transparent process.

-  Allowing the lateral transfer of SCs from one project to another with similar functions.

- Removing the obligation of biennial medical examination for SC holders, exception made of those with security, driving or manual work functions.

-  Streamlining to allow Service Contracts to be initially issued for periods of less than six months in the exceptional situations listed in the SC User Guide upon approval of the Resident Representative, instead of the HR Business Partner.


01/07/2018Human Resources Management01/07/2018
Furniture and Equipment: Disposal and Write-Off
  

The updated PP&E section clarifies the nature of NGO involvement in Asset Management processes in response to the newly revised Programme and Project Management (PPM) chapter and also reflect the change to the asset certification process approved by the Senior management as part of the recent business streamlining initiatives.

12/06/2018Administrative Services12/06/2018
Plant and Property: Acquisition and Maintenance
  

The updated Plant, Property and Equipment (PP&E) section clarifies the nature of NGO involvement in Asset Management processes in response to the newly revised Programme and Project Management (PPM) chapter and also reflect the change to the asset certification process approved by the Senior management as part of the recent business streamlining initiatives.

12/06/2018Administrative Services12/06/2018
Leasehold Improvements: Acquisition and Maintenance
  

The updated Plant, Property and Equipment (PP&E) section clarifies the nature of NGO involvement in Asset Management processes in response to the newly revised Programme and Project Management (PPM) chapter and also reflect the change to the asset certification process approved by the Senior management as part of the recent business streamlining initiatives. 

12/06/2018Administrative Services12/06/2018
Leasehold Improvements: Depreciation, Reconciliations Reports and Centralized Functions
  

The updated Plant, Property and Equipment (PP&E) section clarifies the nature of NGO involvement in Asset Management processes in response to the newly revised Programme and Project Management (PPM) chapter and also reflect the change to the asset certification process approved by the Senior management as part of the recent business streamlining initiatives.

12/06/2018Administrative Services12/06/2018
GMS Fee Set-Up and Collection
  
The latest procedure table updated with the most recent link to the Guidance note on GMS setup and reports.
12/06/2018Financial Resources Management12/06/2018
Cost Recovery from Other Resources - GMS
  

The latest Cost Recovery policy update reflects the recent change in the Green Climate Fund (GCF) Fee for Accredited Entities (AE). The revised GCF policy on AE fees continues to institute a fee cap up to a certain fixed percentage based on the total size of the project/program (i.e. the total of GCF funding and co-finance).

12/06/2018Financial Resources Management12/06/2018
Furniture and Equipment: Acquisition and Maintenance
  

​The updated Plant, Property and Equipment (PP&E) section clarifies the nature of NGO involvement in Asset Management processes in response to the newly revised Programme and Project Management (PPM) chapter and also reflect the change to the asset certification process approved by the Senior management as part of the recent business streamlining initiatives.

12/06/2018Administrative Services12/06/2018
Plant and Property: Disposal and Write-Off
  

​The updated Plant, Property and Equipment (PP&E) section clarifies the nature of NGO involvement in Asset Management processes in response to the newly revised Programme and Project Management (PPM) chapter and also reflect the change to the asset certification process approved by the Senior management as part of the recent business streamlining initiatives.

12/06/2018Administrative Services12/06/2018
Launch of Bold New Changes to Programme and Project Management
  

The Programme and Project Management (PPM) policies and procedures have been re-written from end-to-end. The changes help UNDP to be a more agile and responsive development partner in a world that is changing rapidly.

The new approach:

1. Reduces burden. Many requirements were streamlined. Country offices estimate that the changes will reduce time burden by approximately 33 days per year per programming staff person.

2. Improves flexibility. New ways to deliver results with diverse partners enable UNDP to work more effectively on cross-border solutions, in crisis settings and more. These approaches will also help staff to work in a more integrated manner.

3. Bolsters innovation. The changes make it easier to revise programmes and projects based on learning and experimentation. The PPM fully integrates new UNDAF guidance and delivering as one. It enables new partnerships with the private sector, IFIs and more, and introduces innovative financial instruments.

More information about the changes is available on the Programme Effectiveness Knowledge Network, and visual guides complement the policies and procedures in the POPP.

08/06/2018Programme and Project Management08/06/2018
Harassment, Sexual Harassment, Discrimination, and Abuse of Authority
  

Building on the principle that all UNDP personnel have both the right to be treated respectfully and the corresponding responsibility to treat others accordingly, the Policy has been comprehensively revised.

The highlights of the revision include:
1. The scope of the policy has been expanded to also include discrimination in the workplace. This is reflected in the revised title of the policy “Policy on Harassment, Sexual Harassment, Discrimination, and Abuse of Authority”.

2. The Policy reinforces that UNDP does not, and will not, tolerate harassment, sexual harassment, discrimination, and abuse of authority in any form. Such prohibited conduct is subject to disciplinary action, including dismissal and ban from future employment with UNDP. It further clarifies that while consensual, intimate relationships between UNDP personnel are generally not prohibited, managers and supervisors should recognize that such relationships are not appropriate where one person manages, reviews or takes administrative decisions concerning the other person, is subordinate to the other person in the same line of reporting/authority, or is in a position in which some other conflict of interest may arise.

3. The application of the Policy has been clarified and the definition of workplace expanded. It now covers all UNDP personnel, namely staff, Service Contract holders, UNVs and Individual Contracts. External personnel, which include vendors, suppliers and partners, can now report actions of prohibited conduct against them by UNDP personnel.

4. The Policy makes a clear distinction between sexual harassment in the workplace, and sexual exploitation and abuse of local populations by UNDP personnel. The latter is regulated by the Secretary-General Bulletin ST/SGB/2003/13: Special Measures for Protection from Sexual Exploitation and Sexual Abuse;

5. The obligations of UNDP personnel and managers and supervisors are reinforced by:

a. Putting greater emphasis on the completion of relevant mandatory courses;
b. Requiring Directors of Bureaus and Heads of Office to provide an annual certificate to the Administrator confirming that they have fulfilled their responsibilities under this policy.

6. Provisions related to reporting prohibited conduct have been reinforced as follows:

a. The time for reporting prohibited conduct other than sexual harassment is extended from 6 months to a year (12 months) and the time limit for reporting sexual harassment cases has been removed entirely;
b. Anonymous reports of prohibited conduct are allowed;
c. Regarding allegations of sexual harassment, an additional process for reporting such allegations through an external helpline is being implemented;
d. The Office of the Ombudsman may continue to offer initial guidance on options to be pursued for the resolution of complaints, while preserving the right to file a formal request directly with OAI at any time.

7. The Policy confirms that, as set out in the UNDP Policy for Protection against Retaliation, retaliation by any member of UNDP’s personnel against another member of UNDP’s personnel for having, in good faith, properly reported allegations of misconduct, or for having cooperated with a duly authorized audit or investigation, is strictly prohibited and is itself misconduct that will be treated accordingly.

8. The Policy also clarifies the rights of an alleged offender who separates from UNDP while an investigation into prohibited conduct is ongoing.

9. Finally, the Policy provides examples of each of the four types of prohibited conduct to help address misunderstandings regarding what actions and behaviours constitute harassment, sexual harassment, discrimination, and abuse of authority.



11/05/2018Human Resources Management11/05/2018
Protection against Retaliation
  

The updated Protection against Retaliation policy is in line with the latest Secretariat guidelines ST/SGB/2017/2/Rev1 and includes: protection of individuals who choose to report wrongdoing to an external entity in limited circumstances; reducing the turnaround time for Ethics to complete the preliminary review stage (from 45 to 30 days); changing the definition of retaliation so that it aligns with the most recent SGB; the option of recommending transfer of the alleged retaliator; and explicitly prohibiting retaliation against outside parties. Additionally, UNDP introduced the possibility of interim protective measures during the preliminary review stage.

The Protect against Retaliation policy is available in French and Spanish. To access the documents, click on the French and Spanish language tabs.

11/05/2018Ethics11/05/2018
Authorizing Official Business Travel
  

One of the duty travel responsible party roles changed from "certifying officer" to "travel processor" to better reflect their duties. 

11/05/2018Administrative Services11/05/2018
Post Travel
  
One of the duty travel responsible party roles changed from "certifying officer" to "travel processor" to better reflect their duties. 
 


11/05/2018Administrative Services11/05/2018
Route, Mode of Transportation, and Standard of Accommodation
  

One of the duty travel responsible party roles changed from "certifying officer" to "travel processor" to better reflect their duties. 

11/05/2018Administrative Services11/05/2018
Harmonized Approach to Cash Transfers (HACT)
  

​The Harmonized Approach to Cash Transfers (HACT) policy was revised to reflect a $300,000 threshold per programme cycle for HACT micro-assessments and mandatory spot checks which, depending on the assessment risk rating, determines the appropriate cash transfer modality. Below this amount, offices may select the most appropriate cash transfer modality, taking into consideration any known risk factors. For Partners below the threshold, HACT micro assessment and spot checks may be performed at the discretion of the office based on other risk considerations e.g. the office has no previous experience with the Partner or the operating environment is considered high risk. However, programmatic monitoring requirements as specified in the PPM still apply in such instances. With the new policy change, desk reviews no longer need to be performed.
This change is effective immediately and applies to all partners (except UN Agencies) and grant recipients who receive funds from UNDP for implementation of development activities. The revision replaces the current UNDP HACT policy which requires any partners for whom the estimated programme cycle funding is equal to or greater than 10% of total estimated programme cycle funding, and partners representing at least 60% by value of programme cycle funding to be micro assessed by an independent third party service provider and desk reviews be performed for the remainder.

11/05/2018Financial Resources Management11/05/2018
Protection Against Retaliation
  

The Protect against Retaliation policy is available in French and Spanish. To access the documents, click on the French and Spanish language tabs.

11/05/2018Ethics11/05/2018
Temporary Appointment (TA)
  
The Temporary Appointment (TA) policy updates are in place to accelerate recruitment and streamline the processes to ensure that the TA is used effectively. The changes are as follows:
-       The TA can now be offered and issued for a period of 1 year and 364 days at the out-set;
-       The decision to renew TAs beyond the initial 364 days is now decentralised and therefore no longer requires an exceptional approval by the Director, OHR;
-       The budget and planning provisions for TAs have been streamlined to allow the recruitment process to proceed before confirmation of a budget allocation but requiring that funding be secured prior  to the offer of appointment being issued;
-        Alignment of the benefits and entitlements with the new compensation package;
-        Alignment with the UNDP policy on the retiree earnings limit;
-        Clarification on the granting of a with-in-grade increment for TAs with an uninterrupted duration of more than one year;
-         Removal of references to discontinued contractual modalities (SSA/ALD).
02/05/2018Human Resources Management02/05/2018
Harmonized Conceptual Funding Framework and Cost Recovery Methodology
  

​The Harmonized Conceptual Funding Framework and Cost Recovery Methodology main policy is now available in Spanish. To access the document, click the Spanish language tab.

23/04/2018Financial Resources Management23/04/2018
Attribution of DPC through a Stand-Alone DPC Project
  

The procedures updated in accordance with the institutional budget allocations in 2018 and with additional Atlas queries to assist the quarterly review of expenses to attribute to development.

20/04/2018Financial Resources Management20/04/2018
Revised UNDP Legal Framework for Addressing Non-compliance with UN Standards of Conduct (The Legal Framework)
  
The Legal Framework was revised to incorporate developments and lessons learned from the practice of handling allegations of misconduct. Changes include: (1) the means to expedite the handling of such allegations; (2) the roles and responsibilities of different members of senior management in the process; (3) clarifications on anticipated timeframes for staff; (4) clarifications on application of certain disciplinary sanctions and non-disciplinary measures; (5) action taken and decision-taking authority at each stage of an investigation and/or disciplinary proceedings when a staff member may separate, and (6) links to updated documents and information about various resources available to staff members in matters concerning allegations of misconduct.
29/03/2018Human Resources Management29/03/2018
Job Evaluation
  

A clause was added under [Paragraph 7(h)] regarding job classification to require re-classification if changes are made to more than two functions listed in the job description, while the grade level remains the same. These changes must concern the position's main functions and levels of accountability and responsibility, not the specific duties/tasks and expected results.

Links to the Annex I-III templates are available on page three. (UNDP Job Description, UNDP Job Description Explanatory Note and Request for Classification).

28/03/2018Human Resources Management28/03/2018
Combined Delivery Report Policy
  

The following updates are intended to reduce the staff burden and expedite compliance process in respect of CDRs.

  1. Offices are now required to send CDRs to Implementing Partners (IPs) for verification and signature, only for the 2nd, 3rd and 4th quarters of the year. The 2nd quarter CDR will cover January to June cumulative expenses. The 3rd quarter CDR will cover from January to September cumulative expenses; and the 4th quarter CDR will cover from January to December cumulative expenses.
  2. If no response is received from the IP within 30 days, a follow-up request should be sent indicating that "the Combined Delivery Report will be deemed accepted if no response is received within 15 calendar days." Copies of the CDR (or evidence of follow-up where no responses are received), should be uploaded to the CDR Library (in UNDP's Corporate Planning System) no later than 45 calendar days after the end of each quarter.
21/02/2018Financial Resources Management21/02/2018
Non-Reimbursable Loan Agreement (NRLA)
  
The NRLA policy content has been reviewed, and the main changes are the introduction of a two-year limit for the first loan and the completion of mandatory training.
25/01/2018Human Resources Management25/01/2018
Business Continuity Management (BCM)
  

The BCM policy has been revised is now available in PoPP. The revision is mainly editorial and does not include any substantive changes. The revised policy has also included a reference to UN Organizational Resilience Management System (ORMS) which was approved by UN CEB in 2014.

17/01/2018Accountability17/01/2018
Termination of Appointment
  
The new policy highlights that the approval of agreed separations remains discretionary and is not an entitlement. The policy also provides a sliding payment scale for additional discretionary amounts that UNDP could pay in cases of agreed separation of staff.
 
As of 1 January 2018, the 'Termination of Appointment' policy supersedes the Termination Indemnity policy and the
 guidelines in the UNDP Agreed Separation Arrangements. Terminations of appointment and separations resulting from an approved Rationale for Change prior to 1 January 2018 will continue to follow the UNDP Agreed Separation Arrangements.

01/01/2018Human Resources Management01/01/2018
Recruitment and Selection
  

The guidelines on UNDP Agreed Separation Arrangements in the Recruitment and Selection policy have been deleted as they are now superseded by the new Termination of Appointment Policy. and separations resulting from an approved Rationale for Change prior to 1 January 2018 will continue to follow the UNDP Agreed Separation Arrangements.

01/01/2018Human Resources Management01/01/2018
Interim Change Management Measures
  

As of 1 January 2018, the 'Termination of Appointment' policy supersedes the guidelines in the UNDP Agreed Separation Arrangements. Terminations of appointment and separations resulting from an approved Rationale for Change prior to 1 January 2018 will continue to follow the UNDP Agreed Separation Arrangements.

01/01/2018Human Resources Management01/01/2018
Home Leave
  

The Home Leave policy has been updated to clarify who is eligible for home leave and to provide additional guidance on how to provide proof of travel. More specifically, an internationally recruited staff member is not eligible for home leave when:

a) He/she is serving and residing in the country recognized as his/her country of nationality for UN purposes, in accordance with Staff Rule 4.3; b) He/she is serving and residing in the country where he/she is exceptionally authorized to retain his/her permanent resident status, in accordance with Staff Rule 4.5 (d);staff members are required to upload supporting documents into eServices to provide evidence that they have complied with the required minimum length of stay in their home country. These documents must be retained for two years and failure to produce such evidence when requested to do so may lead to the recovery of the amounts paid on account of the home leave.

01/01/2018Human Resources Management01/01/2018
Authorizing Official Business Travel
  

The policy’s ‘Templates and Guidelines’ section features the latest Atlas Travel and Expense Guidelines.


01/01/2018Administrative Services01/01/2018
(SOP) for Immediate Crisis Response
  

The updated Standard Operating Procedure (SOP) for Immediate Crisis Response policy replaces the following sub-policies in POPP: 
1)SOP Triggers and Activation
2)Levels of Organizational Crisis Response
3)Directing Crisis Response - Roles and Responsibilities
4)Phases for Immediate Response

20/12/2017Crisis Response20/12/2017
Service Clearing Account (SCA), Charging, Billing and Fee Collection
  

The policy name has changed to Service Clearing Account (SCA) for non-Atlas UN Entities: Charging, Billing and Fee Collection. The following are changes made in the policy

1. For UN entities who do not use Atlas (the "Non-Atlas agencies"), a dedicated Service Clearing Account (SCA) is established for each UN entity. Through SCAs, all global advance pre-payments from UN Agencies are recorded, and all services provided by UNDP offices to these UN entities are recorded. A dedicated Service Clearing Account is not applicable to Atlas Agencies (UNFPA, UN Women, UNU, UNCDF, UNV). For Common Services, please refer the NEW guidelines HERE.) 

2. To ensure the UN entity has sufficient funds deposited with UNDP in order for UNDP to provide services, a budget sufficiency check is performed based on the chart field combination of "Fund" (Atlas fund code 12000) and "Donor" (a dedicated donor code for each Agency). As long as the UN entity has enough funds deposited with UNDP, the budget check will pass and be valid.

7. The daily batch process posts the bills to debit the agency Service Clearing Account (SCA) and credit the CO income account respectively.

15/12/2017Financial Resources Management15/12/2017
Memorandum for Provision of Services (MPS)
  
The new policy enables UNDP to provide management and support services that contribute to a programme government's results upon the agreement of the programme government. This modality cannot be used to deliver development results that UNDP is accountable to achieve under UNDP's programme. The MPS replaces the 2007 Management Service Agreement (MSA), where UNOPS was designated as a service provider.  
12/12/2017Financial Resources Management12/12/2017
Other Travel Allowances and Expenses
  

The updated terminal benefits are in line with ST/IC/2001/43/Amend 4 in the policy when a vehicle is not provided. 

For travel occurring 1 December onwards, the terminal allowance with respect to each authorized journey for each trip by public transport to and from the air terminal or other point of arrival or departure to the hotel or other place of dwelling has increased:   

Rates apply to:  

NEW YORK RATE  

For each trip  

Elsewhere Rate

For each trip  

Staff member or non-staff member when the travel is paid by UNDP unless otherwise expressly provided in the terms of their contract  

From $63 to $78  

From $38 to $47  

Family Member (if authorized to travel at UNDP expense)  

From $21 to $26

From $13 to $16

No terminal allowance is provided when a vehicle (government or otherwise) is provided or when transportation is made available.  

01/12/2017Administrative Services01/12/2017
Rental Subsidy
  
The policy was updated to clarify maximum rent levels in field duty stations and to explain that the rental subsidy calculation excludes non-rental charges such as utilities and maintenance charges.
01/12/2017Human Resources Management01/12/2017
Recovery of Overpayments
  

The policy has been amended to provide greater procedural clarity on how to recover overpayments made to staff members, including greater emphasis on repayment agreements and expanding the options available to recover any overpayments made.

01/12/2017Human Resources Management01/12/2017
Expenditure of Income Accrued from Cost Recovery
  

1. Income earned from cost recovery, such as GMS fee from non-core programme projects (refer to POPP ), implementation support services to UN Agencies based on UPL or LPL (refer to POPP UN Agency Services), administrative agent fee for joint programme and other adhoc service fees to external parties, together constitute a major funding source for institutional budget to fund management activities.

09/11/2017Financial Resources Management09/11/2017
Enterprise Risk Management
  

The ERM policy has been supplemented with clarification of the end-to-end risk management process to simplify application. The business process provides a summary of risk management at all levels of the Organizational and the risk escalation process.  It also provides information on linkages between risk management and how this could be mainstreamed in most key business processes within the Organization.

27/10/2017Accountability27/10/2017
General Considerations of Contracting
  
[New] Contract Face Sheets and General Terms and Conditions

A new set of consolidated and simplified corporate contract templates for the procurement of goods and services have been provided for the following four categories:

1. Contract Face Sheet (Goods and/or Services) for goods/services for/to UNDP;
2. Contract Face Sheet (Goods and/or Services) for goods/services for/to UN Entities (when   UNDP is procuring services/good and signing the contract on behalf of another UN Entity);
3. General Terms and Conditions (for Goods and/or Services); and
4. General Terms and Conditions for de minimis contracts (Services only).

The new templates replaced the Contract for Professional Services, Institutional Contracts, and Long-Term Agreements (LTAs) but they do not replace the Individual Contract, Purchase Orders, or Contracts for Civil Works. LTAs are now incorporated into the Contract Face Sheet.
27/10/2017Procurement27/10/2017
Other Travel Allowances and Expenses
  

Updated terminal benefits to align with ST/IC/2001/43/Amend 4.

26/10/2017Administrative Services26/10/2017
Individual Contractors Policy (IC)
  

[Updated] Individual Contractors policy (IC): Restrictions concerning former staff members in receipt of a pension benefit.

The policy was updated to align it with the new HR policy on maximum compensation to be paid to former staff members on pension benefit.

120. Employment of former staff members who are in receipt of a pension benefit from the UNJSPF shall be subject to the following restrictions:

a) Former staff members may not receive compensation of more than US$ 50,000 for up to six months of employment or engagement, without suspension of his or her UNJSPF retirement benefit.

18/10/2017Procurement18/10/2017
Individual Contractors Policy (IC)
  

[Updated] Individual Contractors Policy (IC): Determining a competitive process for Individual Contractors (ICs).

The policy was changed to align the requirements of a competitive process for ICs with that of RFQ/ITB/RFP- 

Sourcing of candidates:

70a. An individual contractor selection process is considered competitive, even if it results in less than three responsive bids. An award may still be made, but approval depends on due diligence to ensure that sourcing was properly conducted, and that the limited market response was not the result of a restrictive short list or unsuitable sourcing strategy.

02/10/2017Procurement02/10/2017
Private Sector Partnerships through Pro Bono Agreement
  

Private Sector Partnerships through Pro Bono Agreement (Procedure 4, Step 1) link replaced and 'Explanatory Notes' column added with the following:

 -When a private sector entity approaches UNDP with an unsolicited offer of pro bono contribution of goods or services, it is necessary, in addition to the risk assessment of the private sector entity itself, to take special care to ensure that this is the most cost effective way to achieve a particular objective. If it is not clear that there is a unique feature to the offer being made, then it is essential to undertake a thorough mapping and scoping exercise to research comparable alternatives and to:

a.       approach a wide range of similar companies in order to ascertain that there are no better offers available;

b.       provide evidence that the pro bono services or goods are fit for purpose and offer best value by obtaining complete specifications of donated goods, including quality standards; 

c.       define the necessary quality checks to be conducted depending on the nature of the donation; 

d.      have a documented process of peer review of options; 

e.       Conduct an analysis as to whether the contribution may lead to a 'future standardization whereby a specific good/service limits UNDP future choice and imposes unexpected costs. In particular, the analysis must show that there will be no dependency that can incur future costs.

f.        Provide no unfair advantage.

22/09/2017Partnerships22/09/2017
Private Sector Partnerships through Pro Bono Agreement
  

Changes were made to the procedures (steps 2  and 4) as well as the MOU template.  In particular, it has been clarified that UNDP will apply the  UNSG Bulletin on Acceptance of pro-bono goods and services (2006), In addition, when a private sector entity approaches UNDP with an unsolicited offer of pro bono contribution of goods or services, it is necessary, in addition to the risk assessment of the private sector entity itself, to take special care to ensure that there is a unique feature to the offer being made. If not, then it is essential to undertake a thorough mapping and scoping exercise to research comparable alternatives and to:

a. approach a wide range of similar companies in order to ascertain that there are no better offers available;

b. provide evidence that the pro bono services or goods are fit for purpose and offer best value by obtaining complete specifications of donated goods, including quality standards; 

c. define the necessary quality checks to be conducted depending on the nature of the donation; 

d. have a documented process of peer review of options; 

e. conduct an analysis as to whether the contribution may lead to a 'future standardization whereby a specific good/service limits UNDP future choice and imposes unexpected costs. In particular, the analysis must show that there will be no dependency that can incur future costs.

f. provide no unfair advantage.

21/09/2017Partnerships21/09/2017
GMS Fee Set-Up and Collection
  
'Guidance note GMS setup and reports -2017' link fixed. (Procedure 1, Step 2)
29/08/2017Financial Resources Management29/08/2017
The Information Disclosure Policy
  
The policy was updated to reflect best practice in the review and appeal process relating to information disclosure. The new provisions are intended to ensure independence of the Information Disclosure Panel in its decision making on contested disclosures. 
11/08/2017Accountability11/08/2017
Managing Prescriptive Content
  

The new policy on the management of prescriptive content (Programme and Operations Policies and Procedures -- POPP) provides a full-cycle approach to maintaining the POPP. The cycle starts with conceptualization and preparation of prescriptive content, country office inputs and feedback, inter-Bureau consultations, approval and publication. The Policy sets out key principles on what constitutes prescriptive content, and formalizes new standards for writing polices to ensure that they are short, easy to understand and apply. The Policy requires that policy contain procedures in simple form, preferably in tabular form, to facilitate quick reference. Coherence and timely publication and communication of updates and new content is also required.

02/08/2017Accountability02/08/2017
Recruitment and Selection Framework
  

The updates are intended to provide a more flexible framework for the recruitment of staff. The following changes were made in July 2017 and the reflected changes were made among others;

    1. Clarifies the eligibility for General Service (GS) positions in New York was made.
    2. Time-in-Post provision has been removed.
    3. Provides a range of assessment methods.
    4. Vacancy Announcements may be advertised internally and externally at the same time.
    5. A shortlist for any assessment must be comprised of at least two candidates. If no female candidate is included on the shortlist, a Hiring Unit must document the efforts that have been made to identify qualified female candidates including re-advertisement. However, no gender waiver is needed.
    6. Participation of national counterparts or government officials on UNDP interview panels is not allowed as either a panel member or observer.

Reference checks can be conducted by phone but they must be documented. 

01/08/2017Human Resources Management01/08/2017
Experience and Academic Qualifications
  

This updated policy provides required years of experience for holders of Bachelor’s degree to apply for General Service positions. 

01/08/2017Human Resources Management01/08/2017
Contract Management
  

This policy provides clarity on post-award contract management activities including roles and responsibilities of the procurement and requesting units in managing contracts; monitoring of contract implementation, change management, performance evaluation and dispute resolution. This policy is intended to lead to savings on time and resources spent on contract management tasks, enhance the reputation of UNDP in the market, reduce delays in delivery as well as reduce the number and cost of unresolved disputes. 

01/08/2017Procurement01/08/2017
Rank-In-Post
  

The Rank in Post policy was amended to reflect changes made to the Recruitment and Selection Policy, which includes the removal of minimum time in post requirements.


01/08/2017Human Resources Management01/08/2017
Daily Subsistence Allowance (DSA)
  

The policy has been updated to reflect the replacement of the schedule in ST/IC/2015/25 with revised rates for the daily subsistence allowance in New York, Geneva and Vienna:

31 c) After 120 days, normally at 60 percent of the first-60-days rate. The after-120-days DSA rates for New York, Geneva and Vienna, are published separately in the annex to UN circular ST/IC/2017/20.  

24/07/2017Administrative Services24/07/2017
Duty Travel-Route, Mode of Transportation, and Standard of Accommodation
  

The policy has been updated in the following provisions:

a) A route should be most economical route;
b) Increase personal tolerance threshold to $500 at the discretion of the authorizing unit;
c) 'Cabin above economy' applies when there is no business class;
d) If the most economical fare does not include checked luggage, it is within the discretion of the authorizing unit to approve a higher fare including one piece of checked luggage; and;
e) Revised advance purchase guideline from 21 days to 14 days when traveling in economy class.

15/06/2017Administrative Services15/06/2017
Duty Travel-Other Travel Allowances and Expenses
  

The reimbursement of the cost incurred by seat assignment has been added. This provision is subject to an approval of authorizing unit. Policy provisions on rental car have been streamlined, now without a linkage between renting a car and reduced Daily Subsistence Allowance (DSA).

15/06/2017Administrative Services15/06/2017
Transition Pool Policy
  

This policy applies to permanent and fixed-term staff members with five or more years of service, who are in between assignments, and take on short-term assignments.

01/06/2017Human Resources Management01/06/2017
UN Travel Documents and National Passport
  

The application for United Nations Laissez-Passer/UN Family Certificates are now available in French and English as Word documents. (Procedure 1, Step 2).



01/06/2017Administrative Services01/06/2017
Managing Partnerships
  

​Aligned with new Delegation of Authority policy (2017): The Partner Review Group (PRG) as established in 2008 has been abolished. Previously there were three segments on partnership section, consisting of civil society (published in 2010); foundations (2010), and the private sector (2009). The review was taken place to distinguish prescriptive content (requirement) from recommendations or descriptions. The content is now streamlined to be one policy document called "Managing Partnerships" encompassing elements of civil society, foundations and private sector.

31/05/2017Partnerships31/05/2017
Direct Project Costs Policy
  

A new fund code and operational procedures have been clarified for Expert Advisory Services provided by the Headquarters’ staff. 

26/04/2017Financial Resources Management26/04/2017
DPC Implementation through Multiple Funding Lines for Positions Policy
  

A new position type “Structure Post (SP) – Direct Project Costing” in Atlas is available to track the positions better that routinely provide project implementation support services (UPL/LPL based) or advisory services through Development Effectiveness (DE) fund source.

26/04/2017Financial Resources Management26/04/2017
Use of Universal Price List (UPL) and Local Price List (LPL) for Attributing DPC Policy
  

DPC account codes with better definitions to attribute UPL/LPL based services and DE advisory services have been added.

26/04/2017Financial Resources Management26/04/2017
Attribution of DPC through a Stand-Alone DPC Project Policy
  

DPC account codes with better definitions to attribute UPL/LPL based services and DE advisory services have been added.  A new fund code has been provided for CO stand-alone projects where a pre-financing could be essential. 

26/04/2017Financial Resources Management26/04/2017
Delegation of Authority Policy
  

This is an update from 2012 and describes how authority is delegated in UNDP from the Administrator to Heads of UNDP offices. It also provides guidance on how and when such delegated authorities could be further delegated.  These accountabilities are in line with the Corporate Accountability Framework (see link) approved by the Executive Group in 2016. This policy also serves as a single point of reference of the authorities of the Administrator, Associate Administrator and heads of UNDP offices in headquarters and in country offices including those funds and programmes administered by UNDP. A Summary Table of Delegated Authority of UNDP Administrator is available at Annex A.

07/04/2017Accountability07/04/2017
Performance Management and Development Policy
  

The Policy aims to foster the culture of high performance through making performance management an integral part of every-day work.  It encourages more frequent interactions/communication between staff and managers on performance and shifting the focus from compliance with annual milestones to higher quality performance conversations. 

07/04/2017Human Resources Management07/04/2017
Managing Partnerships
  

​The updated policy clarifies the implementation process of partnerships instruments (MoUs and financing). In addition, updated hyperlinks are on the intranet resources pages.

28/03/2017Partnerships28/03/2017
Furniture and Equipment: Acquisition and Maintenance policy
  

As per audit recommendations, responsibilities of regional bureaus/regional hubs and BMS have been clarified.

22/02/2017Administrative Services22/02/2017
Property, Plant and Equipment (PP&E) policy
  

To adjust the changes on Furniture and Equipment: Acquisition and Maintenance policy which were made in Feb 2017 based on the audit recommendation, the following descriptions on Assets and closure of projects were added for clarification purpose.

Assets and closure of projects

  • No asset should be left in the closed project. Project cannot be closed if it has not completed disposal or transfer of its assets.
  • Well in advance of the project closure, project management should identify assets disposal methods taking into consideration respective provisions of the project document, UNDP Policy as well as local circumstances.
  • Assets disposal methods, requirements and procedures are described in details in the Disposal policy.
22/02/2017Administrative Services22/02/2017
Implementing a Programme Policy
  

Updated CPD Template has been added. This template guides how theories of change should be incorporated throughout the country programme document (CPD) to explain our programming choices based on evidence, learning and UNDP’s comparative advantages. Clearer expectations on how support to SDG achievement in the country should be reflected within the theory of change and as a coherent programming strategy is also included. Finally, a standard required statement has been added on Direct Project Costing in the Programme and Risk Management section.

13/02/2017Programme and Project Management Archived13/02/2017
Project Management: Implementing Policy
  

The new project document template (2017) has been uploaded, reflecting new clauses on fraud prevention and accountability to strengthen risk management section.

13/02/2017Programme and Project Management Archived13/02/2017
Creating and Approving Vendors
  

To provide clarity, a background note on Background Note on Global Economic Sanctions and Procedural Guidance has been added to a procedure for creating and approving vendors. UNDP must facilitate each bank’s exercise of its obligations by providing full, accurate and complete information about a payment and the beneficiary. This information may be captured at different stages of procurement or accounts payable processes, but in all cases, the preparer must capture full and complete information.

08/02/2017Financial Resources Management08/02/2017
Performance Management Policy
  

The former Rebuttal policy was retired and is now incorporated into the Performance Management policy on 1 February 2017.  


01/02/2017Human Resources Management01/02/2017
Home Leave
  

Accelerated home leave is discontinued, except in category D and E duty stations that are not designated for rest and recuperation (R&R) under the framework of International Civil Service Commission (ICSC).

25/01/2017Human Resources Management25/01/2017
Mobility and Hardship
  

A mobility incentive is introduced to replace the current mobility allowance. The annual amounts of the mobility incentive per grade band are as follows:

P.1 – P.3            6,500 USD

P.4 – P.5            8,125 USD

D.1 and above   9,750 USD

The incentive is payable to staff with at least five consecutive years of prior service in a UN common system organization, as of their second assignment, following a geographical move. Staff assigned to category "H" duty stations will not be eligible to the incentive. The incentive will be payable for a period of up to five years. Staff members serving in the "H'' duty stations that are in receipt of the mobility allowance or received a letter of offer that included the mobility allowance will continue to receive the current amount for up to five years or the move to the next assignment, whichever comes earlier. The mobility incentive will be increased by 25 per cent as of the 4th assignment, and by 50 per cent as of the 7th assignment.

The hardship allowance system is adjusted as follows, eliminating the current single rate (amounts in USD):

Hardship category         P.1 – P.3            P.4 – P.5            D.1 and above

A          -           -           -

B          5,810    6,970    8,140

C          10,470   12,780   15,110

D          13,950   16,280   18,590

E          17,440   20,920   23,250

The current additional hardship allowance is replaced with a non-family service allowance. Eligible staff with recognized dependents receive 19,800 USD/year (1,650 USD/month); staff with no dependents receive 7,500 USD/year (625 USD/month).

A mobility incentive is introduced to replace the current mobility allowance. The annual amounts of the mobility incentive per grade band are as follows:

P.1 – P.3            6,500 USD

P.4 – P.5            8,125 USD

D.1 and above   9,750 USD

The incentive is payable to staff with at least five consecutive years of prior service in a UN common system organization, as of their second assignment, following a geographical move. Staff assigned to category "H" duty stations will not be eligible to the incentive. The incentive will be payable for a period of up to five years. Staff members serving in the "H'' duty stations that are in receipt of the mobility allowance or received a letter of offer that included the mobility allowance will continue to receive the current amount for up to five years or the move to the next assignment, whichever comes earlier. The mobility incentive will be increased by 25 per cent as of the 4th assignment, and by 50 per cent as of the 7th assignment.

The hardship allowance system is adjusted as follows, eliminating the current single rate (amounts in USD):

Hardship category         P.1 – P.3            P.4 – P.5            D.1 and above

A          -           -           -

B

5,810    6,970    8,140

C          10,470   12,780   15,110

D          13,950   16,280   18,590

E          17,440   20,920   23,250

The current additional hardship allowance is replaced with a non-family service allowance. Eligible staff with recognized dependents receive 19,800 USD/year (1,650 USD/month); staff with no dependents receive 7,500 USD/year (625 USD/month).

25/01/2017Human Resources Management25/01/2017
Repatriation Grant
  

Eligibility to repatriation grant is subject to a minimum of five years of expatriate service. Serving staff will retain their eligibility under the current grant up to the number of years accrued at the time of implementation.

25/01/2017Human Resources Management25/01/2017
Settling-In Grant
  

The entitlement formerly known as the Assignment grant is now called Settling-in grantUnder this policy, payment of the non-removal allowance is discontinued. Staff who moved prior to the implementation of the new relocation package and are in receipt of non-removal allowance will continue to receive the allowance for up to five years, or until they move to another duty station, as per current eligibility criteria.

Further, the second lump sum equivalent to one additional month of net salary previously payable under the non-removal option in case of moves to field duty stations for three years or more has been abolished. Where the letter offer issued to the staff member includes a payment of the second lump sum payment, this will be honoured. 

Information and FAQs on these updates and other elements of the New Compensation Package for internationally recruited staff members in the professional and higher categories can be found on OHR website. 

25/01/2017Human Resources Management25/01/2017
Cost Recovery from Other Resources – GMS
  
Adjustments to the POPP content on GMS income to reflect the changes arising from the 2017 enhanced planning exercise, including:
a.      A discontinuation of internal distribution of GMS income for all funds except those from Vertical Funds;
b.      A revised GMS rate calculator for UNDP, GEF, GFATM and MP projects
c.      Recording of DPC in relation to GMS exceptions.
01/01/2017Financial Resources Management01/01/2017
Combined Delivery Report (CDR)
  

The updates are intended to reduce the staff burden and expedite compliance process in respect of CDRs.
a) Offices are now required send CDRs to Implementing Partners (IPs) for verification and signature, only for the 2nd, 3rd and 4th quarters of the year. The 2nd quarter CDR will cover January to June expenses.
b) If no response is received from the IP within 30 days, a follow-up request should be sent indicating that “the Combined Delivery Report will be deemed accepted if no response received within 15 calendar days. Copies of the CDR (or evidence of follow-up where no responses are received), should be uploaded to the CDR Library (in UNDP’s Corporate Planning System) no later than 45 calendar days after the end of each quarter.

01/01/2017Financial Resources Management01/01/2017
Expenditure of Income Accrued from Cost Recovery Policy
  

The policy provides clarification and guidance as to how to use differentiated funding codes to track allocation, revenue, and expenditure on core and non-core institutional funding lines. This reflects the Cost Centre approach recently approved by the Executive Group. 

01/01/2017Financial Resources Management01/01/2017
Mandatory Age of Separation Policy
  

This policy replaces the “Retirement” Policy and is UNDP’s implementation of the New Compensation Package approved by the General Assembly [GA Resolution 70/244 in February 2016]. Key changes are as follows:
a) In accordance with UN Staff Regulation 9.2, the age for mandatory separation in UNDP is age 60 for staff members that are recruited before 1 January 1990; age 62 for staff members that are recruited on or after 1 January 1990 and age 65 for staff members that are recruited on or after 1 January, 2014.
b) Former staff members may not receive compensation of more than US$ 50,000 for up to six months of employment or engagement, without suspension of his or her UNJSPF retirement benefit.

01/01/2017Human Resources Management01/01/2017
Dependency Allowance
  

The revisions to the policy and procedures align with the new compensation package for internationally recruited staff approved by Resolution GA/RES/70/244 of the General Assembly on 23 December 2015. In accordance with Staff Regulation 3.4 (e) and Staff Rule 3.6 all staff members are obliged to report any changes to their dependency status to BMS/OHR at the time of the change ensuring accuracy in payment of benefits. 

01/01/2017Human Resources Management01/01/2017
UN Staff Regulations and Rules
  

In 2017, the UN Staff Regulations and Rules were updated primarily to reflect the changes of the new compensation package approved by the General Assembly on 23 December 2015.

01/01/2017Human Resources Management01/01/2017
Pre-award negotiation
  
Pre-award negotiation (“hereinafter referred to as “Negotiation”) is the process in which the business unit discusses certain aspects of the bid with the bidder who has been recommended for the award of the contract, with the aim of understanding the rights and obligations of both parties and to achieve a mutually beneficial agreement. Negotiation is not a mandatory step in a procurement process. It shall be undertaken on an exceptional basis, and shall be only initiated by UNDP[1] subsequent to review of the procurement process by the relevant procurement authority and in accordance with this policy.
 
The policy outlines the two types of negotiations:
·         Substantive Negotiations: Should be fully justifiable, as they may significantly affect the scope of the requirements, terms and/or price beyond UNDP’s right to vary the quantity up to 25%.
·         Non-Substantive Negotiations: